W065--Home Oxygen - Augusta VAMC 819.7007 Sole Source Award | SAM.gov Opportunity | G2X

W065--Home Oxygen - Augusta VAMC 819.7007 Sole Source Award

Solicitation36C24722R0048Notice typeJustification and Approval (J&A)

Attachments

1 file

Name	Type	Posted	Actions
36C24722D0052_1.docx	DOCX	Apr 7, 2022	Download

Version History

W065--Home Oxygen - Augusta VAMC 819.7007 Sole Source Award

J&A36C24722R0048Apr 7, 2022 · v2

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Opportunity Summary

The Department of Veterans Affairs, Network Contracting Office 7, has issued a Justification and Approval for a sole source award to HomeTown Veterans Medical, LLC. This firm-fixed-price, indefinite delivery indefinite quantity contract provides home oxygen services and ventilation for Veteran beneficiaries serviced by the Augusta VA Medical Center and VISN 7. The scope includes the provision of medical oxygen systems, cylinders, and accessories, as well as delivery, setup, preventive maintenance, repair of both contractor and government-owned equipment, and patient education. The three-year performance period runs from July 1, 2022, through June 30, 2025, consisting of three one-year ordering periods.

This acquisition is classified under NAICS 532283 for Home Health Equipment Rental and PSC W065 for Lease or Rental of Equipment- Medical, Dental, and Veterinary Equipment and Supplies. The contract was awarded as a sole source to a verified Service-Disabled Veteran-Owned Small Business (SDVOSB) under the authority of VAAR 819.7007, which permits non-competitive awards up to $5,000,000. Market research conducted via a Sources Sought notice in February 2022 identified seven capable SDVOSBs, but the government determined that HomeTown Veterans Medical, LLC was the only vendor capable of meeting the requirement at the time of need without a lapse in critical patient care.

The solicitation was identified by number 36C24722R0048, with the final award processed under contract number 36C24722D0052. The justification notes that the contract is essential to prevent impacts on direct patient care and safety for those requiring home oxygen supplies. Darlene Chase is the designated contracting officer for this action. Documentation related to this award was published on April 7, 2022, and includes one attachment detailing the justification for other than full and open competition.

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Opportunity Summary

Opportunity Details

Response deadline: —No deadline provided
NAICS: 532283 (opens in new tab)
PSC: W065 (opens in new tab)
Set aside: —
Published: Apr 7, 2022
Updated: Apr 7, 2022
Agency: VETERANS AFFAIRS, DEPARTMENT OF (opens in new tab)
Office: 247-NETWORK CONTRACT OFFICE 7 (36C247)
Department: —
Source: View on SAM.gov (opens in new tab)

Contact and place of performance

Point of contact: Darlene Chase

Place of performance: Not specified

Original Description

The Government hereby submits a notice of a Sole Source award for a firm fixed price contract for commercial -off -the shelf (COTS) for a 3 year ordering period for Home Oxygen Services and Ventilation, in accordance with Joint Commission (JC) standards for Homecare, to Veteran beneficiaries serviced by Augusta VAMC/VISN 7. The Sole Source has been awarded to HomeTown Veterans Medical, LLC. The determination not to compete this proposes contract action is solely within the discretion of the Government. This sole source contracting action is the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000 for Service Disabled Veteran-Owned Small Business. Request for SDVOSB/VOSB Sole Source Justification Format >SAT Page of 4 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT) Acquisition Plan Action ID: Contracting Activity: Department of Veterans Affairs (VA), Regional Procurement Office East (RPO-E), Veteran Integrated Service Network (VISN) 7, Augusta VA Healthcare System. Nature and/or Description of the Action Being Approved: This requirement is for a new firm- fixed-price (FFP) indefinite delivery indefinite quantity (IDIQ) Contract to Hometown Veterans Medical, LLC (Hometown). The estimated total value of the proposed action is The IDIQ Contract will allow Prosthetics to continue services and pay monthly Home Oxygen bills using 1358's as payment method per Financial Policy, Volume II, Chapter 6, Appendix A: VA Form 1358 Approved Uses, Section 15 for the Augusta VAMC. Period of Performance: 07/01/2022 06/30/2025 Description of Supplies/Services Required to Meet the Agency's Needs: The VA Medical Center has an ongoing and continuous need to contract Home Oxygen Supplies. The Contractor shall provide medical oxygen systems, including medical oxygen cylinders and related accessories, delivery, set- up, preventive maintenance, and repair both Contractor and Government-owned equipment at the home of patients of the VA Medical Center to meet the needs of VA beneficiaries. This three (3) year IDIQ contract will consist of three (3), one (1) year ordering periods. Statutory Authority Permitting Other than Full and Open Competition: 41 USC 3304(a)(5), 38 U.S. Code 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below: (X) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7008 Sole source awards to a verified veteran-owned small business Demonstration that the Contractor's Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Government cannot provide this service. A review of the potential acquisition alternatives was performed considering previous acquisitions of this service, the impact of prior acquisitions on these alternatives, and related in-house efforts. The vendor has the qualifications to meet the demands of set-up and delivery of Home Oxygen Services and provide education and operating instructions directly to veteran recipients on using home oxygen machines safely. In addition, it is in the Government's best interest to Sole Source this Acquisition to Hometown based on the fact that they are a Service- Disabled Veteran-Owned Small Business (SDVOSB) in accordance with the VAAR SUBPART 819.7007. Hometown has provided these services for numerous Government facilities and the private sector. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by Request for SDVOSB/VOSBSole Source Justification Format >SAT Page of4 subpart 5.2 and, if not, which exception under 5.202 applies: Based on the cunent status of Home Oxygen Se1vices, there is a need to ensure that direct patient care is not impacted to prevent patient injmy or death until a new award is made. Additionally, based upon market research and the requirement included in VAAR 819.7005, VA se1vice-disabled veteran-owned small business set aside procedures. There are sufficient vendors that have provided capability statements for this procurement to be set aside for SDVOSB VIP verified companies. Based upon the historical market research conducted and the resulting analysis, adequate sources of supply for small business concerns were obtained. On Febma1y 14th, 2022, Sources Sought/RF! Notification was posted to Beta.SAM and closed on Febmaiy 18th, 2022 resulted in 7 (SDVOSB'S) that responded and after reviewing VA's VIP database to identify verified and capable 7 SDVOSBs; Eagle Home Medical CORP. - SDVOSB, HomeTown Veterans Medical, LLC - SDVOSB, Lambe1t Financial/Medico Plus, LLC SDVOSB, Mid-Cities Home Medical Delivery Se1vice, LLC (Mid-Cities Medical) - SDVOSB, Panakeia, LLC- SDVOSB, TransOx, Inc. - SDVOSB, Reliable Vets LLC- SDVOSB and of the 7 SDVOSB's contacted - Hometown was the only vendor who could satisfy these se1vices at the time of need. The data suppo1ts setting aside the procurement to an SDVOSB however, this procurement is time sensitive, and se1vices cannot be intenupted. Pderwination by the co that the Anticjpated cost to the Government wmbe Fajr and Reasonable: The CO anticipated the cost to the Government would be fair and reasonable. The CO will compare the new unit pricing received against the pricing on the previous contracts listed below: s. Description of the Market Research conducted and the Results. or a statement of the Reasons Market Research Was NotConducted: The market reseaich displayed twenty-four (24) SDVOSBs and two (2) VOSBs using NAICS: 532283 on VIP. Section 10 lists all the cunent vendors aie providing siinilar se1vices within the VISN. These vendors are small businesses with a standaid size of $35,000,000 and no exclusion; all seven (7) are SDVOSBs. In addition, there aie no known Government-Wide Agency Contracts (GWAC) or Federal Supply Schedule (FSS) contracts that provide these se1vices. This se1vice is not available from any mandato1y sources. On Febma1y 14th, 2022, Sources Sought/RFINotification was posted to Beta.SAM and closed on Febmaiy 18th, 2022, resulted in 7 (SDVOSB'S) that responded. Any Other Facts supporting the use of Other than Fun and open competition: This acquisition is critical to patient life & safety, and there can be no lapse in se1vices Listing of sources that Expressed. in Writing. an Interest in the Acquisition; TYPE VENDOR SDVOSB Eagle Home Medical Corp. SDVOSB Hometown Veterans Medical, LLC SDVOSB TransOX, Inc SDVOSB Mid-Cities Home Medical Delive1y Se1vice, LLC SDVOSB Reliable Vets, LLC SDVOSB Lambert Financial/Medico Plus, LLC SDVOSB Panakeia, LLC A statement of the Actions, if aux the Agency May Jake to Remove or overcome apy Barriers to competition before Makipg subsequent acquisitions for the supplies or services required: The agency will continue to seek additional vendors capable of providing this se1vice in the future procurements. The agency will also conduct all necessary maiket reseaich as required by FAR Pait 10 and the Veterans First Contracting Program while using the maiket research results from this requirement and that this SDVOSB is cheaper than the incumbent small business. We will also be going off more accurate usage numbers than the bridge. In addition, the agency will review the possibility of competing for a new long-te1m competitive contract before the end of the first ordering period. Requiremepts Certificatiop: I ce1tify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supp01ting data under my cognizance, which are included in the justification, aie accurate and complete to the best of my knowledge and belief. Erich Guerrero Prosthetics and Senso1y Aids Augusta VAMC Date: Approvals ipaccordapce with the VHAPM Part 806.3 OFOC SOP: counactingOfficer or Designee's Certification (required}: I ce1tify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Dai'lene Chase Contracting Officer RPO-E/NC0-7/Specialized Teams Date: one Levfl Above the contracting Officer

Opportunity Summary

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