FCI Loretto Q4 FY26 Subsistence

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attachment Quote Sheet_15B0AT26Q20800002_LOR Q4FY26 Subsistence for a full description of items, quantities and units of measures for all the subsistence requirements.

Any line items identified as Kosher shall be certified by an accepted Orthodox Kosher certification agency from the United States or Canada. See attachment Kosher Religious Certification Requirements and General Specifications for additional information.

Any line items identified as Halal must be certified Halal. Certified Halal items shall be certified by a Halal Certification Agency. See attachment Halal Religious Certification Requirements and General Specifications for additional information.

Quoters must include a letter of certification from the religious certification agency dated no more than 11 months from the date of the quote provided for all Kosher and Halal line items.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point

Delivery address:

FCI Loretto

772 Saint Joseph Street

Loretto, PA 15940

Required delivery: All in one shipment to be delivered. Delivery is to be completed within thirty (30) days of award, Deliveries are on a first come first served basis. Deliveries must be made Monday-Friday between the hours of 7:00 am and 1:00 pm EST. Federal holiday deliveries will not be accepted. Delivery schedules must be pre-arranged with the receiving warehouse.

Upon Award, the Food Service Warehouse must be contacted prior to delivery for approval or adjustments in delivery schedule. Delivery schedules will be strictly enforced. Failure to deliver within the established time frame will be considered as nonconformance to the terms of the contract.

• All items will be closely inspected.
• All deliveries must be palletized.          
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below.  Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with the Kosher Symbol on individual packages, or the item will be refused.
• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
• Some items may require thawing and cooking to determine specifications compliance.
• Items that fail to meet specifications will be refused.
• If the product is not accepted, in accordance with FAR 52.212-4 (a), “The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.”
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification.
• If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.

Items must meet specifications as indicated on the solicitation and award.  All items will be closely inspected prior to acceptance.  See FAR 52.212-4 (a) Inspection and Acceptance. https://www.acquisition.gov/far/52.212-4?searchTerms=52.212-4

Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.

All line items are F.O.B. Destination.

(v) A list of solicitation provisions that apply to the acquisition

• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) (DEVIATION NOV 2025), applies to this acquisition.
• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (NOV 2021) (DEVIATION NOV 2025)

The Government anticipates and intends to make MULTIPLE awards based on pricing per line item. Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below. 

1. Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable.
2. Past Performance – Past performance information shall include prior experience and similar performances undertaken by the contractor

• 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)
• 52.203-11, Certification And Disclosure Regarding Payments to Influence Certain Federal Transactions (Sept 2024)
• 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation (Jan 2017)
• 52.204-7, (DEV) System for Award Management-Registration (Nov 2024) (DEVIATION NOV 2025)
• 52.225-2, Buy American Certificate (Oct 2022)

• 52.229-11, (DEV) Tax on Certain Foreign Procurements--Notice and Representation (Jun 2020) (DEVIATION AUG 2025)

(vi) A list of contract clauses that apply to the acquisition

• 52.252-2, Clauses Incorporated by Reference (Feb 1998)
• 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023)
• 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)
• 52.204-13 (DEV), System for Award Management-Maintenance (Oct 2018) (DEVIATION NOV 2025)
• 52.209-6 (DEV), Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Jan 2025) (DEVIATION NOV 2025)
• 52.209-10 (DEV), Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (DEVIATION NOV 2025)
• 52.212-4 (DEV), Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) (DEVIATION NOV 2025)
• 52.219-6 (DEV), Notice of Total Small Business Set-Aside (Nov 2020) (DEVIATION DEC 2025)
• 52.222-3 (DEV), Convict Labor (June 2003) (DEVIATION DEC 2025)
• 52.222-19 (DEV), Child Labor-Cooperation with Authorities and Remedies (Jan 2025) (DEVIATION MAR 2026)
• 52.222-35 (DEV), Equal Opportunity for Veterans (Jun 2020) (DEVIATION DEC 2025)
• 52.222-36 (DEV), Equal Opportunity for Workers with Disabilities (Jun 2020) (DEVIATION DEC 2025)
• 52.222-37 (DEV), Employment Reports on Veterans (Jun 2020) (DEVIATION DEC 2025)
• 52.222-50 (DEV), Combating Trafficking in Persons (Oct 2025) (DEVIATION DEC 2025)
• 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026)
• 52.225-1 (DEV), Buy American-Supplies (Oct 2022) (DEVIATION DEC 2025)
• 52.226-8, Encouraging Contractor Policies To Ban Text Messaging While Driving (May 2024)
• 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)
• 52.232-36 (DEV), Payment by Third Party (May 2014) (DEVIATION NOV 2025)
• 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
• 52.233-3 (DEV), Protest after Award (Aug 1996) (DEVIATION NOV 2025)
• 52.233-4 (DEV), Applicable Law for Breach of Contract Claim (Oct 2004) (DEVIATION NOV 2025)
• 52.244-6 (DEV), Subcontracts for Commercial Products and Commercial Services (Jan 2025) (DEVIATION APR 2026)
• 2852.212-4, Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020)
• DOJ-08, Continuing Contract Performance During a Pandemic Influenza or other National Emergency (OCT 2007)

(vii) The date, time, and place for receipt of offer and point of contact.

The completed solicitation package must be returned no later than 10:00 a.m. Eastern Standard Time on June 15, 2026.

The quote must include the following information:

• Use attachment: Quote Sheet_15B0AT26Q20800002_LOR Q4FY26 Subsistence for quote submissions. Any other form will not be accepted.
  • All quotations MUST be submitted via email on the quote sheet provided. Fax, hand delivered, or mail-in quotes will NOT be accepted.
  • Technical information sufficient to demonstrate the product/service meets the Government requirement
    • The “For vendor to complete” section must be completed for all applicable line items. Failure to complete this section may result in the quote being considered incomplete and ineligible for award.
    • Kosher/Halal certifications must be attached to the quote sheet at the time of quote submission.  Failure to submit the required certification(s) may result in the quote being considered incomplete and ineligible for award. Certification submitted after the quote due date will not be accepted for evaluation purposes.
  • UEI, CAGE, business size, and active SAM registration confirmation, as applicable.
  • Point of contact for contractual matters.

Vendors shall submit quotes only to: Kaitlynn Riley, Contracting Officer, Email: [email protected].

Please be sure to read the solicitation, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents, you will not receive a response.

Quotes must be valid for 30 calendar days after close of the solicitation.

(viii) Any other additional information required by 5.101(c).

Any and all information will be posted to the General Services Administration, SAM.Gov website:  www.sam.gov.  All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.

Awards with total value under the Micro Purchase Threshold of $15,000 may be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor.  Subsistence is a vital part of the orderly running of the operation of a Federal Prison.  In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:

•52.222-25, Affirmative Action Compliance, and

•52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”