Name | Type | Posted | Actions |
|---|---|---|---|
FY26 4TH QTR Winning Beef.xlsx | XLSX | Jun 10, 2026 |
FCI Berlin FY26 4TH QTR Beef
Contact and place of performance
Jessalynn Laflamme
Berlin, NH 03570
USA
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. (ii) Solicitation number 15B21826Q00000016 is issued as a request for quotation (RFQ), for Beef . (iii) This solicitation incorporates provisions and claus...
View moreSee attached requirements worksheets for a full description of items, quantities and units of measures for all the subsistence requirements.
(vi) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).
See attached requirements worksheets for a full description of items, quantities and units of measures for all the subsistence requirements.
(vii) Date(s) and place(s) of delivery and acceptance and F.O.B. point (see part 47).
Deliveries will begin on July 1, 2026 and must be completed no later than July 15, 2026.
All on-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F. All frozen foods must be delivered at 0 degrees F or below. Any products that indicate prior thawing will be refused.
Delivery will be Freight on Board.
Delivery address will be:
FCI Berlin
1 Success Loop Road
Berlin NH, 03570
(viii) FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) (DEVIATION NOV 2025), applies to this acquisition. (see 12.205(a)).
(ix) FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (NOV 2021) (DEVIATION NOV 2025)
The Government anticipates and intends to make One award based on total pricing of all line item(s). Offeror must bid on all items, being awarded as all or nothing.
Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance – Go/No-Go Evaluation
The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:
Only Quoters receiving a "Go" rating under this factor will be considered eligible for award.
Please see attached quote sheet for specifications and quantities requested.
(x) FAR 52.212-4, Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION NOV 2025), is applicable to this acquisition.
(xi) The following provisions are applicable:
The following clauses are applicable:
(xii) The date, time, and place offers are due.
The completed solicitation package must be returned no later than 10 a.m. Eastern Standard Time on April 26, 2026.
(xiii) The name and telephone number of the individual to contact for information regarding the solicitation.
Vendors shall submit quotes only to:
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.
Quotes MUST be good for 30 calendar days after close of the solicitation.
(viii) Any other additional information required by 5.101(c).
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation
All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.
Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.
Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.
Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. Beef is a vital part of the orderly running of the operation of a Federal Prison. In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:
•52.222-25, Affirmative Action Compliance, and
•52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).
Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
The Federal Prison System, Bureau of Prisons, has issued an award notice for the procurement of beef for the fourth quarter of fiscal year 2026 at the Federal Correctional Institution (FCI) Berlin. Identified under solicitation number 15B21826Q00000016, this requirement was fulfilled as a 100% total small business set-aside (SBA) under NAICS 311999 for All Other Miscellaneous Food Manufacturing and PSC 8905 for Meat, Poultry, and Fish. The acquisition utilized a request for quotation (RFQ) process for a single firm-fixed-price award based on total pricing for all line items.
The scope of work involves the delivery of subsistence items, specifically beef products, to FCI Berlin in Berlin, New Hampshire. Deliveries are scheduled to begin on July 1, 2026, and must be completed no later than July 15, 2026. The contract mandates strict temperature controls, requiring non-frozen perishable foods to be maintained between 34 and 40 degrees Fahrenheit, while frozen foods must be delivered at 0 degrees Fahrenheit or below. Any products showing evidence of prior thawing will be refused upon delivery.
Evaluation for the award was based on a combination of fair and reasonable pricing and a go/no-go assessment of past performance regarding delivery timeliness and order accuracy. The solicitation required that all quotes be submitted electronically to the primary point of contact, Jessalynn Laflamme, by April 26, 2026. Documentation associated with this notice includes one attachment, an Excel worksheet titled "FY26 4TH QTR Winning Beef.xlsx," which was published on June 10, 2026.
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