R614--New Document Shredding Contract Expedited Response Requested POP: July 1, 2026 - June 30, 2031

Page 1 of 13 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation 36C25926Q0527 is issued as a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through FY26.07B 04/28/2026, FAC 2026-01 03/13/2026. No telephone requests will be accepted. Only written requests received directly from the offeror are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 561990 All Other Support Services, with a small business size standard of $16.5 million. This solicitation is 100% set-aside for SMALL BUSINESSES (SBs). CONTRACT TYPE: Firm-Fixed Price. Department of Veterans Affairs On-Site Document Destruction Services Oklahoma City VA Health Care System Statement of Work DESCRIPTION OF SERVICES REQUIRED: The Oklahoma City VA Health Care System is requesting a contractor to furnish on-site, commercial, secured collection and destruction of confidential documents (to include on-site Interim Destruction and off site Final Destruction), paper and patient privacy information for sites within the Oklahoma VA Health Care System area of responsibility. NOTE: There is no requirement for the contractor to be NAID (National Association for Information Destruction) certified. All document destruction procedures will be followed per VA Directive 6371, Destruction of Temporary Paper Records. SPECIFICATIONS: Contractor will be required to accomplish the following: The contractor shall provide all personnel, supervision, equipment, and other services deemed necessary to perform all work as defined in this Statement of Work (SOW) The contractor shall clean up any residual material before leaving the site. All interim shredding shall take place in/on the Government owned or leased facilities herein and shall be witnessed by a VA employee authorized to witness the destruction of sensitive VA material. The contractor shall maintain liability insurance for the duration of the contract. Insurance shall be adequate to cover all situations that could develop under this contract. The contractor shall follow all Veterans Administration, Local, State, and federal laws and/or regulations, to include VA Directive 6371, Destruction of Temporary Paper Records regarding the transportation and destruction of classified medical documentation. Any (to include new) laws, regulations and or directives that are undated shall be followed as per the date of the update. The contractor shall ensure that access to Personally identifiable Information (PII) is limited to authorized personnel and shall be kept in strict confidentiality. The Contractor is further informed that in accordance with provisions of the Privacy Act and the Health Insurance Portability and Accountability Act of 1996 (HIPAA), criminal penalties may result for knowingly and willfully disclosing information of this type. On a quarterly basis, regardless of whether the shredding takes place on or off site, provide a sample of the shred outputs to ensure the terms of the contract and constitute the level of destruction required in VA Directive 6371. HOURS OF OPERATION: Business hours are between 8am-4:30pm, Monday through Friday, excluding Federal Holidays. The eleven holidays observed by the Federal Government are: New Year s Day Martin Luther King Day Presidents Day Memorial Day Juneteenth Independence Day July 4th Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Christmas Day Any other day specifically declared by the President of the United Sates to be a national holiday. Holidays that fall on Saturday are usually observed on the preceding Friday and holidays that fall on Sunday are usually observed on the following Monday. CONTRACTOR PERSONNEL, BADGES, AND PARKING: The selection, assignment, reassignment, transfer, supervision, management, and control of all employees in performance of the SOW/contract shall be the responsibility of the contractor. However, the contractor shall comply with the general intent and specific policies set forth in the Statement of Work concerning conduct of employees as reference herein. When the Government directs, the contractor shall remove from performance of the contract any person who is identified as a potential threat to sensitive and/or patient information, the health, safety, security, general well-being, or operation mission of the activity and its population. The contractor shall be required to comply with all security policies/requirements of the Oklahoma City VA Medical Center. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. Documentation of a National Agency check with Inquiries (NACI) background check shall be provided to the Contracting Officer s Representative (COR) on all contract employees who will provide service to the Medical Center and all other locations. The contractor shall provide only personnel who are knowledgeable of all sites and locations of collection bins. Upon arrival, the contract employee shall check in with the COR or with Environmental Management Service (EMS) to be assigned an escort. Contractor employees shall not be on any federally owned or leased property without an escort. The contractor shall assign a Project Manager for the purpose of coordination, oversight, and management of this contract. All contract employees shall present a clean, neat appearance, be well groomed, and be easily recognized while working. The contractor and/or Project Manager shall be accessible and/or available by phone Monday through Friday, 8am until 4:430pm, excluding federally recognized holidays for answering questions to assist in meeting the facility s needs. The contractor shall provide their staff with company badges with photo identification and the employee s name. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with COR or designee. The Oklahoma City VA Medical Center does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstances. SAFETY AND FIRE PREVENTION The Oklahoma City VA Health Care System Safety Office is responsible for the enforcement of all safety regulation as they apply to the safety of VA employees, contractor employees, visitors, and patients. Any violations by contractor employees will be submitted to the Contracting Officer for mediation. In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of themselves as well as all occupants of the building. The contractor shall comply with all Federal State, Veterans Administration, and local safety and/or fire regulations. Contract employees shall smoke only in designated areas outside the building (owned or leased) by the Oklahoma City VA Health Care System. The contractor shall be responsible for providing all applicable training and personal protective equipment (PPE) to protect contractor employees from all hazards, including blood borne pathogens that may be encountered in the performance of this contract. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, pre-arranged scheduled will be made with the COR or designee. PRIVACY All VA sensitive information that is contained in paper records under the jurisdiction of VA shall be handled by the most secure, economical, and effective means in accordance with legal requirements. Personal Identifiable Information (PII) is the most common form of sensitive information handled at the Oklahoma City VA Health Care System and therefore requires the use of extraordinary procedures for its protection. PII that is not properly disposed of can result in actual or potential identity theft and can cause great personal hardship to the subjected individuals. It is imperative that the appropriate means of destruction be used for all VA temporary paper records. A BAA (Business Associate Agreement) will be required of the contract awardee. VA Handbook 6371, Destruction of Temporary Paper Records (and/or any updated VA paper destruction regulation) will be adhered to in relation to this contract. A two-step method of destruction with Interim Destruction taking place on the Government facility and Final Destruction allowed to be completed away from the Government facility. VA s preference is for a method of destruction that permits paper records to be recycled, while still meeting the requirements for Final Destruction. Interim Destruction: Interim destruction of temporary paper records refers to macerating, chopping, pulverizing, or shredding of these records to a degree that does not definitively ensure that they are not readable or re-constructible without extraordinary effort. This destruction of temporary records is a preliminary step that will allow for secure transport of records until such time as their final destruction. All temporary paper records will go through Interim Destruction before leaving the Government facility. The interim destruction of records is proper for ensuring their security when transportation is necessary for final destruction. Interim destruction of these records must take place at the VA facility and must be to the degree that the information contained on them is not readable or re-constructible without extraordinary effort. Interim destruction must be carried out in accordance with VA Directive 6371 by a contractor who can provide sufficient reasonable safeguards to protect the records until final destruction has been completed. Methods of interim destruction carried out by a contractor must be witnessed by a federal employee or, if authorized by the organization that created the records, a contractor employee may act as witness, and the written attestation shall be submitted to the organization that created the records. The contractor employee may be the vendor performing the interim destruction if a certification of destruction is provided to VA. Final Destruction: The process through which temporary paper records are pulped, macerated, or shredded to a degree that definitively ensures that they are not readable or re-constructable to any degree. As this final destruction is usually performed away from the VA facility it must be performed by an information destruction contractor (or its subcontractor of third party) who has demonstrated that: Its destruction process constitutes final destruction as defined in VA Directive 6371; and It is implemented reasonable physical safeguards to protect VA temporary paper records during their transportation, transfer, or short-term storage prior to the completion of their final destruction. Long-term storage (more than 30 days) must be approved in advance and in writing by the VA organization that generated the temporary paper records. If the records require special protection because they are national security classified or deemed confidential by statue such as the Privacy Act of 1974 and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) regulation or VA policy, the wastepaper contractor shall be required to wet pulp, macerate, chop, shred or otherwise definitively destroy the information contained in the records so that it is not readable or re-constructible. The destruction of the information must be witnessed by a federal employee, or, if authorized by the organization that created the records, by a contractor employee. Witnessing may be completed by the wastepaper contractor if a documented certification of destruction is provided to VA that certifies complete destruction of the records. Certification of Destruction: Written documentation by a records destruction or recycling contractor or vendor that attests to the completion of the destruction process after the destruction of VA records has taken place. Contractor will submit Final Destruction report to the COR within 30 days of initial pick up from VA location. The certification is not considered a valid certification of destruction if submitted prior to the actual destruction of the records. Certifications of destruction shall be maintained in accordance with applicable VA Records Control Schedules and shall only be accepted from data destruction or recycle vendors after final destruction has taken place. VA personnel responsible for the final destruction of temporary records will develop a tracking method for ensuring that a certification of destruction is submitted for every shipment of such records released to a data destruction or recycling vendor. SPECIFIC TASKS BY CONTRACTOR: All shredding services shall be provided on government owned or leased properties herein. Contract employees shall go to the location of consoles, remove materials from the locked containers and transfer them to a secured location until destruction. The contractor shall destroy all paper products removed from the VA Medical Center and the Community Based Outpatient Clinics (CBOCs), through an acceptable process which renders the paper completely unreadable, in accordance with VA Directive 6371. The contractor s equipment shall produce unreadable material that cannot be reconstructed to any degree. The shredder shall be of such capacity that limited quantities of incidentals such as paper clips, staples, rubber bands, pill bottles, patient plastic armbands and other types of paper can be shredded. The contractor shall provide secure lockable containers (consoles) with front facing/loading openings to collect and store materials to be shredded until such time that the shredding of the materials occurs) The consoles shall be approximately 36 inches high, 20 inches wide and 20 inches deep. The consoles shall be provided, maintained, increased, decreased, and replaced at no charge to the VA. The VA reserves the right to increase or decrease the number of consoles by 10% as needed by submitting a request in writing at least 30 days in advance. Console keys shall only be given to authorized VA employees. The COR will maintain a listing of authorized employees. Consoles shall be installed in specific locations by the contractor. Changes in location of any console shall be by agreement of both the Government (Contracting Officer) and the contractor. Any console movement shall be accomplished by the contractor. During the contract, quantities and location of collection consoles may be required to facilitate new construction and/or departmental moves. The CO, COR and contractor will work jointly to ensure a current list of console locations and numbers is maintained by the VA and the contractor. Any new construction console placement, existing location console removals will be added, or deleted, to the existing contract by contract modification at no further cost to the Government. A modification will be completed to fund/pay for servicing of any consoles added to the contract. The contractor shall perform shredding/pick-up on days scheduled and/or as agreeable to both the VA facilities and the contractor. The VA facilities will provide an escort for the contractor on days scheduled and/or as agreeable to both the VA facilities and the contractor. The contractor shall perform their best effort to ensure service for all consoles on every scheduled visit. Any changes to the schedule shall be approved in advance of the contractor visiting the facilities. A clear certificate of destruction shall be provided to the COR (or Alternate COR (ACOR) when the COR is unavailable) upon the completion of service at every location. Shredded paper shall be recycled (if applicable) and the contractor shall provide a chain of custody letter showing each step of the recycle process and final disposition of destroyed materials, to include pounds and/or bags. The contractor shall provide an environmental certificate on an annual basis showing total estimated pounds of paper products disposed of. For locations located on military bases, the contractor shall conform to all DOD regulations to enter and exit the military base. It is the contractor s responsibility to ensure all drivers and vehicles have proper documentation to enter any DOD facility under this contract. Any fines, tickets, and/or additional cost occurred by the contractor will not be reimbursed by the VA. The contractor shall provide documentation of a contingency plan in the event of equipment failure or unexpected events to include the primary and alternate site for final destruction. This shall be provided with any quote and evaluated by the Contracting Officer. LOCATIONS Oklahoma City VA Medical Center, including Garrison and Nicholson Towers 921 NE 13 Street, Oklahoma City, Ok 73104 Number of lockable consoles: 200 Number of rolling containers: 1 Pick-up, Every Wednesday of the month VA Allergy and Asthma Clinic 750 NE 13th Street, 2nd Floor Oklahoma City, Ok 73105 Number of lockable consoles: 4 Pick-Up, Every Wednesday of the month VA Medical Center, Research Parkway 755 Research Parkway, 5th Floor. Oklahoma City, Ok 73105 Number of lockable consoles: 4 Pick-up Every Wednesday of the month VA Medical Center, Ardmore 2002 12th Ave NW, Unit E Ardmore, Ok 73401 Number of lockable consoles: 2 Pick-up every 4th Wednesday of the month VA Medical Center, Lawton/Ft Sill (located on a military base) Main Clinic 4303 Pittman and Thomas Ft Sill, Oklahoma 73503 Number of lockable consoles: 26 Pick-up, Every 2nd Wednesday of the month VA Medical Center, Stillwater 320 N. Perkins Road, Stillwater, Ok 74075 Number of lockable consoles: 2 Pick-up Every 2nd Wednesday of the month VA Medical Center, North May Clinic 2915 Pine Ridge Road The Village, Oklahoma 73120 Number of lockable consoles: 8 Pick-up Every 2nd and 4th Wednesday of the month VA Medical Center Friendship House 1140 NW 32nd Street Oklahoma City, Ok 73118 Number of lockable consoles: 1 Pick up Every 4th Wednesday of the month. VA Medical Center, Fiscal Service 2915 N. Classen Blvd Oklahoma City, Ok 73106 Number of lockable consoles: 4 Pick up Every Wednesday of the month. VA Medical Center, West Town Campus 1729 NW 3rd Street Oklahoma City, Ok 73106 Number of lockable consoles: 1 Pick up Every Wednesday of the month. VA Medical Center South OKC Annex 7917 Mid America Blvd, 3rd floor. Oklahoma City, Ok 73135 Number of lockable consoles: 8 Pick up Every Other Wednesday of the month. VA Medical Center- Veterans Resource Center 1301 NE 14th Street Oklahoma City, Ok 73117 Number of lockable consoles: 5 Pick up Every Wednesday of the month. VA Medical Center Wichita Falls Clinic 2600 Central E. Freeway, Suite 180 Wichita Falls, TX 76306 Number of lockable consoles: 5 Pick up Every 2nd Wednesday of the month. VA Medical Center, Clinton CBOC 315 West Gary Blvd Clinton, OK 73601 Number of lockable rolling containers: 1 Pick up 3rd Wednesday of the month. VA Medical Center, Lawton North Clinic (located on a military base) 2640 Miner Road Ft Sill, Oklahoma 73503 Number of lockable containers: 4 Pick up Every 2nd Wednesday of the month. VA Medical Center Norman CBOC 1020 24th Ave NW Norman, Oklahoma 73069 Number of lockable containers: 3 Pick up 3rd Wednesday of the month. VA Medical Center-Yukon CBOC 1898b Commons Circle Yukon, Ok 73099 Number of lockable containers: 2 Pick up 3rd Wednesday of the month. VA Medical Center- Tinker AFB (located on a military base) 7050 South Air Depot Blvd, Suite 1094 Tinker AFB, Oklahoma 73145 Number of lockable consoles: 2 Pick up 3rd Wednesday of the month. VA Medical Center-Oklahoma City Clinic North 14400 Bogert Parkway Oklahoma City, Ok 73134 Number of lockable consoles: 9 Pick up 2nd Wednesday of the month. VA Medical Center-Shawnee CBOC, Shawnee Health Plaza 3700 N. Kickapoo Ave, Suite 100 Shawnee, Ok 74084 Number of lockable consoles 3 Pick up 2nd Wednesday of the month. VA Medical Center-Enid CBOC 915 E Owen K Garriott Rd. Enid, Ok 73701 Number of lockable consoles: 1 Pick up 2nd Wednesday of the month. VA Medical Center-North Portland Clinic-Corp 3 3613 NW 56th Street, Ste 100 and Ste 201 Oklahoma City, Ok 73112 Number of lockable consoles: 8 Pick up 2nd Wednesday of the month. VA Medical Center-North Portland Clinic-Corp 5 3625 NW 56th Street, Ste 100, 101 and Ste 102 Oklahoma City, Ok 73112 Number of lockable consoles: 6 Pick up 2nd Wednesday of the month. VA Medical Center-Broadway Ext VA Clinic 9400 Broadway Ext, Ste 200  Oklahoma City, Ok 73114 Number of lockable consoles: 6 Pick up 2nd Wednesday of the month. The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023), applies to this acquisition with the following addendum: FAR 52.204-7, System for Award Management (NOV 2024); FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020); FAR 52.216-1, Type of Contract (APR 1984): The government anticipates the awarding of a single firm-fixed price definitized contract to fulfill this requirement. The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS (NOV 2021), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Contract award will be made based on the solicitation response that represents the best value to the Government using a Contracting Officer s Comparative Analysis. Since the Contracting Officer is considering price and other factors, the CO may award to other than the lowest-priced offer. The information below explains the evaluation approach: The Contracting Officer will make a comparative analysis of all offers against the solicitation, using the following factors to decide which offer(s) represent the best value to the Government: Factor 1: Technical Ability The offer shall be evaluated on the conformance to the requirements listed in the Statement of Work. The offeror shall submit a technical narrative, that describes the means and methods of successfully performing all work detailed in the SOW, to include the personnel being proposed to perform the work. Narrative should demonstrate that offeror possesses a clear understanding of the requirements in the SOW. Any training certifications for the repair of said equipment should be provided with quote. Factor 2: Past Performance Offeror shall provide no more than three references of relatively the same size and complexity. References shall include the following information for each contract: Name and address of contracting activity (company name), contract number, type of contract, total contract amount, and status, date of award and completion, description and location of contract work, list of major subcontractors if any, Contracting Officer or individual responsible for signing the contract, and their telephone and fax number, and the COR s/Primary POC s name, telephone and fax numbers. References that do not include all requested information will not be considered. Offerors may provide information on problems encountered on identified contracts and the offeror s corrective action. Searches in CPARS (Contractor Performance Assessment Reporting System), as well as Past Performance Questionnaires may be utilized. Factor 3: Price Offerors shall provide one fully completed copy of the attached Price Schedule Spreadsheet. Proposed prices will be evaluated for realism and reasonableness. Factor 4: Subcontracting Compliance Offerors shall comply with this factor by including one completed copy of VAAR 852.219-75, the VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction with the Technical portion of their response. Offerors shall also include the following information in writing: Whether subcontractor(s) will be used to complete any portion of the contract, and overview of division of labor (description of the work that will be performed by said subcontractor(s) vs. Prime.) Applicable NAICS and size standard for subcontractor(s) The Comparative Analysis method will be used to evaluate offers. Offers will be evaluated to determine which offer provides the overall best value to the Government, all factors considered. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) shall be submitted with the offer. The clause at FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Services (NOV 2023), applies to this acquisition, with the following addendum: FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011); FAR 52.204-13, System for Award Management Maintenance (OCT 2018); FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020); FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within fifteen (15) days of the expiration date of the current contract period. For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract.  The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised.  The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all quotes relative to each other, and will not affect the ranking of quotes based on price, unless, after reviewing the quotes, the Government determines that there is a basis for finding otherwise.  This evaluation will not obligate the Government to exercise any option under FAR 52.217-8. The `specified' rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause. (End of clause) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of Clause) FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) (a) Definition. Small business concern, as used in this clause (1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation. (2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103. (b) Applicability. This clause applies only to- (1) Contracts that have been totally set aside for small business concerns; and (2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F). (c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected. (2) Any award resulting from this solicitation will be made to a small business concern. (End of clause) FAR 52.223-6 RESERVED FAR 52.228-5 Insurance Work On A Government Installation (JAN 1997); CL 120 - Supplemental Insurance Requirements: In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: $500,000.00 per occurrences. (c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause) 52.232-19  Availability Of Funds For The Next Fiscal Year  (APR 1984) Funds are not presently available for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR. The Government s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of Clause) FAR 52.237-2, Protection of government Buildings, Equipment, and Vegetation (APR 1984); FAR 52.237-3, Continuity of Services (JAN 1991); VAAR 852.203-70, Commercial Advertising (MAY 2008); VAAR 852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020) VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that - (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check [X] the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i) X Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii)  General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii)  Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: Printed Title of Signee: Signature: Date: Company Name and Address: (End of clause) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018); The clause at FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) applies to this acquisition including the following clauses: FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020); FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JAN 2025); FAR 52.219-28, Post Award Small Business Program Representation (JAN 2025); FAR 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020); FAR 52.222-3, Convict Labor (AUGUST 2003); FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015); FAR 52.222-26, Equal Opportunity (SEP 2016); FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020); FAR 52.222-40, Notice of Employees Rights Under the National Labor Relations Act (DEC 2010); FAR 52.222-50, Combating Trafficking in Persons (NOV 2021); FAR 52.223-18, RESERVED FAR 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021); FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018); aFAR 52.222-41 Service Contract Labor Standards (AUG 2018); FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014); FAR 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022); FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) DEPARTMENT OF LABOR WAGE DETERMINATIONS: Department of Labor Wage Determination 2015-5315 Revision Number 29 dated 05/13/2026 applies to this acquisition. Quotes shall include the RFQ number (36C25926Q0527), the proposed unit price, the proposed extended price (for the base and all option years,) any prompt payment discount terms, company name, the company point of contact, address, phone number, fax number, e-mail address, Tax Identification Number, Unique Entity Identifier (UEI) number, and business size status. The full text of a solicitation provision or contract clause may be accessed electronically at the address(es) below:            http://www.acquisition.gov/far/index.html            http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm All information has been posted and there are no other documents available. Offers are to be submitted electronically to the Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center, 6162 South Willow Drive, Suite 300, Greenwood Village, CO 80111 ATTN: Shanta Harrison, Contract Specialist at [email protected] no later than 11:59 P.M. MOUNTAIN TIME ON FRIDAY, JUNE 15, 2026. Quotes submitted by fascimile (fax machine) will not be accepted. PLEASE INCLUDE THE SOLICITATION NUMBER IN THE SUBJECT LINE OF EMAILS SUBMITTED. Any questions regarding this solicitation must be submitted in writing to the Contracting Officer no later than 11:59 p.m. MT, Tuesday, June 9, 2026. All responses to questions received will be posted to the Contracting Opportunities website via an amendment.