Name | Type | Posted | Actions |
|---|---|---|---|
RFQ 1232SA26Q0138.pdf | Apr 15, 2026 |
IDIQ for Hay in Ames, IA
Contact and place of performance
Richard Hawthorne
Ames, IA 50010
USA
Description - This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued. Solicitation number 1232SA26Q0138 is issued as a Request for Quotation (RFQ) seeking responsible contractors to establish multiple-award Ind...
View moreStatement of Requirement
Award Type
The Government intends to award a sufficient number of multiple-award IDIQ contracts to ensure adequate competition for all line items, typically three or more. Each contract will include a Guaranteed Minimum of $2,500.00, satisfied by the first Task Order. The aggregate program ceiling is $1,000,000.00 over five years
Evaluation and Basis for Award
The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services
is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.
1. Evaluation Factors:
2. Evaluation Process:
The Contracting Officer will perform a Comparative Evaluation of all timely quotations. The Government will conduct a side-by-side comparison of technical capability and the 60-day price lists to determine which offerors represent the best value.
The Government’s objective is to establish a pool of Multiple-Award IDIQs that ensures overlapping coverage across all six (6) hay and straw types. The Government intends to award the minimum number of IDIQs necessary to ensure that at least two (2) qualified vendors are available to provide each specific item. This ensures continuous supply and maintains competitive tension for all subsequent Task Orders.
Delivery Information
F.o.b. destination, is requested as the F.O.B. point for all deliverables.
- All offers will be considered F.O.B. Destination unless F.O.B. origin is specified AND estimated shipping costs are included.
The Government requires delivery within 5 business days of Task Order issuance. While early deliveries are encouraged, the 5-day window is a key performance requirement. Offerors who cannot meet this standard should clearly state their proposed lead time for consideration; however, delivery windows exceeding 5 days will be evaluated on a case-by-case basis and may impact the technical acceptability of the quote.
Delivery Location:
USDA, ARS, MWA, NADC
1920 Dayton Avenue, Building 14
Ames, Iowa 50010
Quote Submittal Information
QUESTIONS REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at [email protected], NO LATER THAN 1:00 p. m. ET, April 23rd , 2026. Questions will only be accepted via email and WILL NOT be answered if received after this date/time.
QUOTES REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at [email protected] , NO LATER THAN 5:00 p. m. ET, April 30th, 2026.
Primary Point of Contact:
Richard Hawthorne
Contract Specialist
The Agricultural Research Service is issuing solicitation number 1232SA26Q0138 as a Request for Quotation to establish multiple-award Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for commercial hay and straw. The agency intends to award firm-fixed-price contracts to at least three responsible contractors to ensure competition for six specific forage types: round, small square, and large square grass hay; large square alfalfa hay; and small and large square straw. The IDIQ features an aggregate program ceiling of $1,000,000.00 and a five-year ordering period starting from the date of award. Each contract includes a guaranteed minimum of $2,500.00, satisfied by the initial task order.
This acquisition is a total small business set-aside under NAICS code 111940 Hay Farming and PSC 8710 FORAGE AND FEED. Deliveries are required on an f.o.b. destination basis at the National Animal Disease Center in Ames, Iowa. The government requires delivery within five business days of task order issuance. Quotes will be evaluated based on technical capability—including documented evidence of hay quality, nutritional parameters, and delivery timelines—and price, which must include transportation charges. While initial pricing remains valid for 60 days, subsequent task orders will be competed among the IDIQ holders.
The response deadline for this combined synopsis/solicitation is April 30, 2026, at 5:00 p.m. ET. Richard Hawthorne serves as the primary point of contact for the submission of quotes and any inquiries, which must be submitted by April 23, 2026. One attachment, a PDF version of the RFQ, was provided at the time of publication on April 15, 2026. The government intends to make awards based on a comparative evaluation of technical capability and pricing to determine the best value.
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