J072--Single Vendor BPA, Automatic Door Operators

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Revision 01 Effective: 05/30/2023 Description This is a combined synopsis/solicitation for commercial products and services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Services, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as RFQ 36C24126Q0024. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is set-aside for SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is NAICS 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) SBA size standard $12.5 Million. The PSC is J072 (Maintenance, Repair, and Rebuilding of Equipment). This is a solicitation for a Basic Purchasing Agreement (BPA) for Automatic Door Openers (ADO s) Inspection and Repair Services that can be used to issue individual task orders (TO s) for service to each VA Medical Center (VAMC) listed below. The purpose of this solicitation is for interested vendors to provide quotes that could lead to a single-award VA Connecticut Healthcare System BPA, to allow eligible VAMC s to meet future Automatic Door work requirements. The duration of the BPA will be 5 years from the date of award. Vendors shall perform a MANDATORY pre-bid walkthrough at 9 a.m. on November 19, 2025 at VA Medical Center West Haven located at 950 Campbell Avenue, West Haven, CT 06516. Meet at Building 15 and obtain a temporary day badge and complete a sign-in sheet.  All interested companies shall provide quotations for the following: PERFORMANCE WORK STATEMENT BLANKET PURCHASE AGREEMENT For Inspection and Repair Services of Automatic Door Openers (ADOs) GENERAL This is a solicitation for a Basic Purchasing Agreement (BPA) for Automatic Door Openers (ADO s) Inspection and Repair Services that can be used to issue individual task orders (TO s) for service to each VA Medical Center (VAMC) listed below. The purpose of this solicitation is for interested vendors to provide quotes that could lead to a single-award VA Connecticut Healthcare System BPA, to allow eligible VAMC s to meet future Automatic Door work requirements. The duration of the BPA will be 5 years from the date of award. The Performance Work Statement (PWS) details the basic requirements of the resulting BPA. There is no guarantee of work orders to be placed off the BPA. Work may be ordered off the BPA on a Task Order (TO) basis, generally on either a job or annual basis with defined work requirements. The contractor will be required to respond to automatic door issues. Successful vendors will provide labor, transportation, materials, apparatus, tools, equipment, along with applicable state license and permits necessary for these services. Additional, related work may be ordered by the VA Contracting Officer, at their discretion. No work outside of that detailed in this work description will be paid by the VA without the express prior written authorization of the Contracting Officer. No other government employee has the authority to change the resulting contract s terms or conditions or to commit funding. No funding is guaranteed by the award of this BPA. The VA Contracting Officer may appoint a Contracting Officer s Representative (COR) to coordinate and supervise the work on behalf of VAMC s. This BPA has a total ceiling of $350,000 over 5 years. Once the $350,000 threshold is hit, the BPA will be exhausted and a different procurement method will need to occur. TASKS While each TO s specified work may vary, the tasks that may be ordered using the resulting BPA are: Inspections of ADOs. Installation and repair of electronic ADOs. Emergency response services. Preventative Maintenance Services. Preventative maintenance shall be performed on each ADO defined in Appendix A. Appendix A may not be a complete listing of all ADO s, and the vendor may be contacted to maintain or repair ADO s not documented in the Appendix. Preventative maintenance shall be performed by the issuance of a TO and should include but not be limited to the following: Inspection and lubrication of all mechanical systems. Inspection and verification of motor operation and condition. Investigation and verification of door operating speeds and force in compliance with ADA standards. Inspection and verification of control functionality and condition in compliance with ADA standards. Inspection of all electrical and control connections. Inspection of operator housing to identify any damage or concerns. The vendor shall provide a detailed list of documented discrepancies within 15 working days of the conclusion of the preventative maintenance interval. Other services related to the above tasks. Coordinate all placement and removal of Lockout Tagout devices for any energy sources with FMS VA COR/Maintenance & Operations IAW Medical Center Policy, MCP 138-075. Protect all equipment in place during work activities. WORK REPORT REQUIREMENTS The contractor shall provide reports detailing the status of the serviced items, any deficiencies, and actions taken to correct identified deficiencies to the COR. The COR may also require the contractor to complete additional reports to meet facility standards, at no additional cost to the VAMC. VAMC WORK CONDITIONS The technician s service site visit shall be scheduled in advance with the permission of the COR. Technicians who show up without prior permission may be turned away at the fault of the vendor. When the technician arrives at the VAMC to perform the work, the technician shall check in with the COR and follow their directions in performing the work in accordance with VAMC standards. The government retains the right to refuse entry to the VAMC to any personnel for any or no reason. WORK HOURS: Routine Working hours are from 7:00 a.m. EST to 4:30 p.m. EST weekdays. This may vary by VAMC, and if so, will be specified in individual TO s. National holidays are excluded from routine working hours. Scheduling must be coordinated in advance with the COR of the ordering VAMC. The vendor should expect to provide (at the longest) a 5-day response time to have a qualified technician at the requesting site and ready to work for routine hour work requests. Emergency response capability must be available by the vendor. A 2-hour response time from when a COR initiates the call for service to having a qualified technician at the requesting site and ready to work for emergency requests. VA CONNECTICUT HEALTHCARE SYSTEM (VACHS) VA MEDICAL CENTER WEST HAVEN 950 Campbell Avenue West Haven, CT 06516 VA MEDICAL CENTER NEWINGTON 555 Willard Avenue Newington, CT 06111 INFECTION CONTROL Contractor shall conform to the infection control measures as specified in individual TO s. Reasonable pricing adjustments that result from elevated infection control measure costs will be considered on the TO quote evaluations. SECURITY REQUIREMENTS The contractor shall comply with all security regulations imposed by the ordering VAMC, as articulated by the COR and VA Police. Any necessary security clearances shall be obtained prior to commencement of work. Contractor Check-In: All employees of the service provider shall comply with VA Security Management Program and obtain permission of the VA Police and restricted from unauthorized access. Upon arrival, the contractor shall sign-in at Building 15, FMS office in West Haven, or Building 3, 3rd Floor, FMS office in Newington, and/or receive a temporary identification badge prior to performing services at VA Connecticut Healthcare System. The contractor shall wear visible identification always displaying the name and company ID while on site. All site visits shall be coordinated with the VA COR. TRANSPORTATION, HANDLING, AND STORAGE The contractor shall coordinate with suppliers and shippers to ensure that incoming materials are properly identified with the contractor s information. The contractor shall designate an authorized individual to be available to receive shipment. The VAMC warehouse facilities are not the shipping point and are not available for Contractor s use, without the CO s prior, written approval. On-site storage will have to be coordinated with the VAMC s COR. The CO will not authorize payment for any issues or damages arising from the receipt of materials not properly handled in accordance with these terms. CLEANUP AND DISPOSAL OF DEBRIS AND FILL MATERIALS At the end of each workday, the contractor shall clean up the work and storage areas and stack all materials in a manner approved by the COR. Upon completion of a project, the contractor shall ensure that all dirt, trash, and debris resulting from the construction operations are removed from the work area. Unless directed otherwise in the TO, disposal of debris shall be made at the contractor s expense and shall be delivered to a state-approved disposal site located off the VAMC grounds. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area or inside the facilities via local foot traffic. QUALITY ASSURANCE The COR shall monitor contractor performance quality, and the COR s feedback will inform the performance evaluations created by the CO. Key items the COR will watch for include, but are not limited to; response timeliness, technician preparation and readiness to perform the work, the quality of the work performed, professionalism of the technicians, compliance with contract and facility requirements, and proper invoicing. The COR shall inform the CO of any performance deficiencies. If the CO finds the complaint to be valid, he shall give the contractor an opportunity to correct the deficiency (at no additional cost to the VA.) If correction is not made by the contractor; the CO may authorize payment of less than the invoiced amount for services rendered and retains the right to exercise all other legal remedies. The contract shall provide at least a 1-year manufacturer s warranty on all parts and labor. The VAMC will not pay for travel and shipping costs associated with any warranty repairs. These costs shall be borne by the contractor. Parts may be purchased and provided for the use by the VA. Parts purchased by the VA and used by the contractor but is found to have latent deficiencies will be exempt from this warranty requirement. CONTRACTOR QUALIFICATIONS The contractor shall provide high quality technicians with adequate training to resolve all the inspection or repair issues encountered. All technicians used by the contractor in contract performance must possess any required factory certified training for installation and repair of electronic ADO equipment. All work shall be in conformance with the following standards/codes/specifications to include but not limited to: National Fire Protection Association (NFPA) 101-15 Life safety code. Builders Hardware Manufacturers Association (BHMA) A156.10-11 Power operated pedestrian doors. OEM specifications and maintenance manuals on recommended services and service intervals. OEM s shall include but not be limited to the following: Nabco Gyrotech Besam Automatic Door Systems Boon Edam Pro Swing Ditec Horton Dept. of Veterans Affairs Master Construction Specification Division 8 Section 08 71 13. The contractor must have a minimum of 5 years experience working in the hospital environment. The contractor must have an established supply network and a proven ability to secure parts needed for these service tasks. The contractor must have the ability to inspect the state of the electronic and automatic door openers. ORDERING Individual TO s will be issued on an as-needed basis during the life of the BPA. Contractors shall have the ability to accept credit card orders. The services to be furnished under this contract will be ordered by issuance of TO s by the CO for eligible VAMC s. Any properly warranted federal Contracting Officer in NCO1 is authorized to issue orders from the BPA for services within VISN 1. All TO s incorporate the terms and conditions of the BPA. The Government reserves the right to incorporate additional clauses and terms as appropriate into individual TO solicitations and awards. QUOTE REQUIREMENTS For quotes submitted for this solicitation to be considered responsive, they must address these elements: PRICING INFORMATION REQUIRED: As the BPA does not have set task details on which vendors can provide quotes, the resulting Task Orders will. To establish which quote presents the best value to the government, the price elements that will be used to produce Firm-Fixed Price Task Orders using the BPA shall be provided by quoting vendors. Please provide the following prices with a base year and 4 additional option years. The price elements identified by the CO required are: The contractor will provide a routine service hourly rate. This represents the normal business hour timeframes outlined above. Inspection fees or other fees should be incorporated within the hourly service rates not as another expense. The contractor will provide an emergency service hourly rate. This represents both 24/7 emergency calls and outside normal business hours timeframe. Federal Holidays observed by the department of Veterans Affairs are as follows: New Years Labor Day MLK Day Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day The contractor will provide the minimum number of hours charged for a service call. The contractor will provide any mobilization fee for travel to and from VAMC for a service call not covered by the warranty. The base cost shall be included in the Price/Cost Schedule. If the mobilization fee changes from VAMC to VAMC, please indicate the changes in Section D next to each eligible VAMC. The contractor will provide their material cost mark-up % of materials that may be ordered to meet service needs over the cost of the material to the contractor. The quoting contractor is free to provide additional pricing information or structures over and above the elements listed above and in the Price/Cost Schedule. The elements identified by the CO are required to be provided, and quotes with incomplete responses will be considered non-responsive. CONTRACTOR INFORMATION REQUIRED The vendor s statement of which VAMC(s) they can service. Please indicate on the list in Section D at which VAMCs the vendor proposes to provide service. In all quotes submitted, the quoting vendor shall identify if they will self-perform the contract requirements or if they will subcontract any part of it. If subcontracting, the quoting vendor shall identify the percentage (%) of proposed contract value the prime and the subcontractor(s) will account for, as well as what key asks will be performed by which party. This will be closely monitored for compliance by the government, and the act of submitting a quote constitutes the granting of permission to the government to audit such activity. The CO retains the right to refuse the use of any subcontractor for any or no reason. The vendor shall provide copies of licenses and certifications required as described in Contractor Qualifications above. QUOTE EVALUATION CONSIDERATIONS The evaluation of quotes received will be done using the using Technical Ability, Past Performance, Pricing, and VAMCs to be Serviced as the factors. Non-price factors are more important than Price. Price remains important, as only the quote representing the best value to the government will be used. As Technical Ability is one of the Evaluation Factors being used in this Solicitation, the quoting vendor shall provide all details the vendor wishes to be considered in bolstering their claim to Technical Ability. A portion of the Technical Ability factor is how much of the contract value will be represented by the prime vs subcontractor s contributions to performance. As Past Performance is one of the Evaluation Factors being used in this Solicitation, the quoting vendor shall provide past performance references of related work to demonstrate their ability to successfully perform this service. Broad discretion is provided to the quoter to present the best evidence of their qualities regarding these evaluation factors, and all evidence submitted will be fairly considered by the selecting authority. No pricing information, past work references, customer satisfaction ratings, detailed plans for performance of work, evidence of industry certification and training, and other relevant information will strengthen the quote. Should no quotes received represent the best value to the government, a new solicitation will be issued for broader competition. Quoting vendors should provide their best pricing in the initial quote package submitted. RECORDS MANAGEMENT STATEMENT Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. VA Medical Center West Haven and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the VA Medical Center West Haven or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Medical Center West Haven. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Medical Center West Haven control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA Medical Center West Haven guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA Medical Center West Haven policy. The Contractor shall not create or maintain any records containing any non-public VA Medical Center West Haven information that are not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The VA Medical Center West Haven owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA Medical Center West Haven shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.22720. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. Appendix A VAMC West Haven Location: Bldg.: Qty: Automatic Single Door: Automatic Double Door: Sliding Door: Revolving Door: SG Morgue Loading Dock 1 1 X SG 106 Trailer 1 1 X MEG Center Entrance 1 1 X SPS Trailer Ramp 1 2 X Exit Next to SPS Trailer 1 1 X SG 130 1 2 X SG 191 1 2 X G 268 (Loading Dock) 1 1 X G 220 IV Room 1 4 X G 210 1 1 X G 186 1 1 X G 186 1 1 X G 187 1 1 X 1002 1 2 X 1123 1 1 X 1133 1 1 X 1137 1 1 X 1193 1 2 X 2179 1 1 X 3251 (PACU) 1 2 X 3211 (Pre-Op) 1 1 X 3212 (Per-Op) 1 1 X OR Front Desk 1 2 X OR Entrance 1 1 X 3101 1 1 X APU 1 1 X SICU 1 1 X 3182 1 1 X 4123 1 1 X 4143 1 1 X 4102 1 1 X 4204 1 1 X 5109 1 1 X 6134 1 1 X 6126 1 1 X 6104 1 1 X 6194 1 1 X Main Entrance 2 1 X X Main Entrance 2 1 X G 122 Dialysis 2 1 X G 123 Dialysis 2 1 X Dialysis Main Entrance 2 1 X Audiology / ENT Entrance 2 1 X ED Entrance 2 X Adjacent to Rm. 1133 2 1 X Adjacent to Rm. 1130 2 1 X Adjacent to Rm. 1126 2 1 X Ambulance Entrance to ED 2 2 X Adjacent to Ambulance Entrance to ED 2 1 X Adjacent to 1178 2 1 X Rm. 1152 2 1 X Rm. 1156 2 1 X Rm. 1210 2 1 X Rm. 1210A 2 1 X Rm. 1239 2 1 X Rm. 1240 2 1 X Rm. 1287 2 1 X Rm. 1286 2 1 X Rm. 1285 2 1 X Rm. 1282 2 1 X Rm. 1280 2 1 X Courtyard Entrance (North) 2 1 X Loading Dock Adjacent to Police 2 1 X Smoke Bubble Entrance/Exit 2 2 X Rm. 1330 2 1 X Rm. 1351 2 1 X Rm. 1352 2 1 X Rm. 2114 2 1 X Rm. 2115 2 1 X Rm. 2154 2 1 X Rm. 2155 2 1 X Rm. 2178 2 1 X Rm. 2177 2 1 X Dental Clinic 2 1 X Rm. 3131 2 1 X Rm. 3228, Chapel 2 1 X Rm. 3185 2 1 X Rm. 4133 2 1 X Rm. 4135 2 1 X Rm. 4184 2 1 X Executive Site 2 1 X Rm. 5153 2 1 X Rm. 5155 2 1 X Rm. 6187 2 1 X Rm. 6180 2 1 X Rm. 6131 2 1 X Rm. 6130 2 1 X Rm. 7180 2 1 X Rm. 7181 2 1 X Rm. 7171, Women s Clinic 2 1 X Adjacent to Rm. 8113 2 1 X Adjacent to Rm. 8120 2 1 X North Side Entrance 3 1 X D107 4 1 X D108 4 1 X Main Entrance 5 2 X Credentialing 5 1 X Courtyard Entrance 5 1 X North Side Entrance 5 1 X North Side Entrance 7 1 X North Side Entrance 27 1 X VAMC Newington Location: Bldg.: Qty: Automatic Single Door: Automatic Double Door: Sliding Door: Revolving Door: West Entrance 2C 2 X Dental 2C 2 X B054 Canteen Lobby 2E 2 X C1-1 and C1-2 Main Entrance 2E 3 X 1053 Urgent Care Entrance 2E 3 X 1064 2E 1 X 3036 2E 1 X 3037 2E 1 X 3026 2E 1 X 3100 2E 1 X 3101 2E 1 X 3102 2E 1 X 4151 2E 1 X 4033 2E 1 X 4036 2E 1 X 4100 2E 1 X 5023 2E 1 X 5033 2E 1 X 5043 2E 1 X Evaluation Process Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Vendors quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. The Government will award a contract resulting from this solicitation to the vendor responsible whose quote conforming to the solicitation will be most advantageous to the Government, price, past performance, and capabilities. The following factors shall be used to evaluate offers: Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Price (Follow these instructions): Offeror shall complete pricing for the scope of work provided.  Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. 2. Past Performance: a. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company can perform the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from all sources. 3. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner. a. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement. b. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement. c. Contractor shall provide all current and relevant or license(s) to include manufacture training certificate etc. d. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020), 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial Government Entity Code Maintenance (AUG 2020), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 52.228-5 Insurance-Work on a Government Installation (JAN 1997), 52.232-40 Providing Accelerated Payments to Small Business Subcontracting (DEC 2013), 852.212-70 Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020) 852.203-70 Commercial Advertising 852.219-74, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside 852.232-72 Electronic Submissions of Payment Requests 852.233-70 Protest Content/Alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives of Contracting Officers 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-74 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-74 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-74 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: _________________________________ Printed Title of Signee: ________________________________ Signature: ______________________________________________ Date: ___________________________________________________ Company Name and Address: ______________________________________________________________________________ (End of clause) 852.242-71 Administrative Contracting Officer. As prescribed in 842.271, insert the following clause: ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation shall be furnished to the Contractor. (End of clause) (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (Wage Determination West Haven and Newington VAMC WD 2015-4127 and 2015-4119, 52.222-42, 52.222-43, 52.222-55, 52.222-6 (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ questions are due NLT 11/21/2025 at 17:00 PM EST. RFQ responses are due NLT 11/26/2025 at 17:00 PM EST. RFQ responses must be submitted via email with RFQ #36C24126Q0024 in the subject line to: [email protected] Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Nathan Langone ([email protected])