Name | Type | Posted | Actions |
|---|---|---|---|
JA_Redacted.pdf | May 1, 2026 |
Mail Services Contract for the Division of Mail Management Services
Contact and place of performance
Linda Smith
Gaithersburg, MD 20877
USA
The Division of Mail Management Services (DMMS) provides complete mail services for the entire National Institutes of Health, which includes approximately 110 buildings on the Bethesda campus and other locations in nearby Bethesda and Rockville. Within these buildings, there are 1,200 mail stops requiring pick-up and delivery of mail daily, Monday through Friday. The processes involved in this project are...
View moreThe contractor has demonstrated responsiveness to Government direction, including implementing staffing efficiencies, reducing staff to support cost, and operational requirements, with no significant performance issues or corrective actions to date. This sustained performance reflects a stable, low-risk contractor with strong operational reliability and familiarity with NIH requirements.
A six-month follow-on contract with the incumbent represents the lowest risk option to ensure continuity of critical mail services while the follow-on competition is completed. Transitioning to a new vendor at this stage would introduce unnecessary disruption risk and potential delays to essential NIH operations.
The National Institutes of Health (NIH) OLAO has issued a Justification and Approval under solicitation PCA-ORS-06281 for comprehensive mail operations supporting the Division of Mail Management Services. This project provides essential mail handling for approximately 110 buildings on the Bethesda campus and surrounding locations in Bethesda and Rockville. The scope of work includes the daily receipt, sorting, and truck delivery of mail to 1,200 mail stops every Monday through Friday, as well as the processing and dispatch of outgoing mail via USPS and UPS. These services facilitate uninterrupted administrative, research, and patient care operations for the NIH community.
The requirement is classified under NAICS 561499 All Other Business Support Services and PSC R604 SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION. The government intends to award a six-month follow-on contract to the incumbent, NT Bankers, to ensure continuity of services while a new competitive procurement is finalized. The incumbent currently performs these duties under Contract No. 75N98021C00002 and has demonstrated operational reliability and cost efficiencies throughout its tenure.
Performance will take place in Gaithersburg, Maryland, under the management of point of contact Linda Smith. The notice was published on May 1, 2026, and includes one attachment, a redacted Justification and Approval document titled JA_Redacted.pdf. This short-term bridge action is intended to mitigate the risks of operational delays and service disruptions during the transition to a long-term contract solution.
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