Contact and place of performance
Jared Caswell
Danbury, CT 06811
USA
U.S. Department of Justice Federal Bureau of Prisons FCI Danbury 33 ½ Pembroke Station Route 37 Danbury, CT 06811 May 29, 2026 (i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 1...
View more(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
See attached requirements worksheets for a full description of items, quantities and units of measures for all the subsistence requirements.
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).
See attached requirements worksheets for a full description of items, quantities and units of measures for all the subsistence requirements.
(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).
Dates of delivery will be for the period of July 1,2026 to September 30,2026.
Deliveries will be made on a weekly basis throughout the quarter.
Delivery will be Freight on Board.
Delivery address will be:
FCI Danbury
33 ½ Pembroke Station
Route 37
Danbury, CT 06811
(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)).
The following provisions are applicable:
The Government anticipates and intends to make one award based on best value to the government.
Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance – Go/No-Go Evaluation
The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:
Only Quoters receiving a "Go" rating under this factor will be considered eligible for award.
(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)).
(vii) The date, time, and place offers are due.
The completed solicitation package must be returned no later than 11:00 a.m. Eastern Standard Time on June 5th, 2026.
(viii) The name and telephone number of the individual to contact for information regarding the solicitation.
Vendors shall submit quotes only to:
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.
Quotes MUST be good for 30 calendar days after close of the solicitation.
(ix) Any other additional information required by 5.101(c).
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.
All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.
Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.
Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.
Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. Subsistence is a vital part of the orderly running of the operation of a Federal Prison. In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:
•52.222-25, Affirmative Action Compliance, and
•52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).
Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
The Federal Bureau of Prisons, a component of the U.S. Department of Justice, has issued solicitation 15B20326Q00000033 for the procurement of dairy products to support Federal Correctional Institution (FCI) Danbury. This requirement is classified under NAICS code 311511 for Fluid Milk Manufacturing and PSC 8910 for Dairy Foods and Eggs. The acquisition is restricted as a total small business set-aside (SBA/SBA) for concerns with a small business size standard of 700 employees. All deliveries will be made on a Freight on Board basis to the facility in Danbury, Connecticut, on a weekly basis for the performance period of July 1, 2026, through September 30, 2026.
This combined synopsis/solicitation is issued as a request for quotation (RFQ) and incorporates two attachments: a Quote Sheet Cover-DAN Dairy document and the 2026 National Menu Specifications for regular food items. The government intends to make one award based on a best-value determination, evaluating price and past performance. Past performance will be assessed on a Go/No-Go basis, specifically examining the quoter’s history of delivery timeliness and order accuracy. Awards valued above $15,000 will be issued as firm-fixed-price purchase orders, while awards below that threshold will be processed via Government Purchase Card.
Quotations must remain valid for 30 calendar days following the submission deadline. Electronic responses are due by 11:00 a.m. Eastern Standard Time on June 5, 2026, and must be submitted via email to Property and Procurement Officer Jared Caswell. No faxed, hand-delivered, or mailed quotes will be accepted. Any subsequent award requires the contractor to provide a signature of acceptance within 48 hours of receipt.
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