Synopsis: IDC for CL22333005 (Cooler, Lubricating)

Synopsis: IDC for CL22333005 (Cooler, Lubricating) | SAM.gov Opportunity | G2X

Opportunity Summary

The Defense Logistics Agency (DLA) Land and Maritime division is seeking to establish a long-term Indefinite Delivery Contract (IDC) for engine lubricating coolers and assemblies. This requirement is categorized under NAICS 333618 for Other Engine Equipment Manufacturing and PSC 2930 for Engine Cooling System Components, Nonaircraft. The solicitation is for three distinct National Stock Numbers (NSNs): 2930-01-168-7911, 2930-01-433-2550, and 2930-01-566-7785. The government intends to award a contract with a total duration, including potential options, not to exceed five years. Award will be based on a combination of price, delivery, past performance, and other evaluation factors, with the possibility of multiple awards.

The procurement covers various lubricating coolers identified as critical application items. Delivery destinations include various DLA stock locations within the continental United States. Estimated annual quantities range from 217 to 745 units across the three items. Performance schedules vary by item, with delivery required between 90 and 120 days after receipt of order. For NSN 2930-01-168-7911, the contractor must conduct First Article Approval testing in accordance with drawing 12340185. Because the government does not possess complete, unrestrictive technical data for these supplies, it intends to contract with approved sources, specifically AM General, LLC (CAGE 34623) and Adams Thermal Systems, Inc. (CAGE 47NR0).

The response deadline for this pre-solicitation notice, identified as solicitation number SPE7LX24RX005, is December 13, 2023. The solicitation is issued under FAR Part 13.5 Simplified Procedures for Certain Commercial Items and involves a consolidation of requirements. Technical data for these items is subject to export control under ITAR or EAR; therefore, offerors must have an approved U.S./Canada Joint Certification Program (JCP) certification to access restricted data. All quotes must be submitted in English and in U.S. dollars. Sarah Schaff serves as the point of contact for this requirement.

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Opportunity Summary

Opportunity Details

Response deadline: Dec 13, 2023Expired 912 days ago
NAICS: 333618 (opens in new tab)
PSC: 2930 (opens in new tab)
Set aside: —
Published: Nov 29, 2023
Updated: Nov 29, 2023
Agency: DEFENSE LOGISTICS AGENCY (opens in new tab)
Office: DLA LAND AND MARITIME
Department: —
Source: View on SAM.gov (opens in new tab)

Contact and place of performance

Point of contact: SARAH SCHAFF

Place of performance: Not specified

Original Description

RESPONSE DATE: Quotes are due prior to the Closing Date and Time specified on Page 1 of the Solicitation/Request for Quote (RFQ). The solicitation will be available on the Internet at http://www.dibbs.bsm.dla.mil on or about its estimated issue date of 12/08/2023. Due to system constraints, it may take as long as three business days from the stated issue date for the solicitation to post to DIBBS. The solicitation is for a long term (up to 5 years) Indefinite Delivery Contract (IDC) issued under FAR Part 13.5 Simplified Procedures for Certain Commercial Items. DESCRIPTION: NSN(s): - CLIN 0001: 2930011687911 - CLIN 0002: 2930014332550 - CLIN 0003: 2930015667785 Item Description: - *** LTC PID Packaging Consolidated Text *** - PLEASE SEE GLOSSARY AT THE END OF THE DOCUMENT FOR FULL TEXT OF THE ITEM DESCRIPTION AND PACKAGING REFERENCE NUMBERS CALLED OUT FOR EACH NSN. NSN:2930011687911 COOLER, LUBRICATING. REFERENCE NUMBER:RP001 REFERENCE NUMBER:RQ032 REFERENCE NUMBER:RA001 REFERENCE NUMBER:RQ009 REFERENCE NUMBER:RQ011 FIRST ARTICLE TESTING 1. FIRST ARTICLE APPROVAL-CONTRACTOR TESTING: First Article Approval- Contractor Testing shall be performed in accordance with drawing 12340185 and QAP 12340185. Samples shall be as follows: PN,,Nomenclature,,FAT Samples,,Consumed in Testing 12340185,, Cooler, Dual Oil,,,,2,,,,1 2. For the purpose of clarification of this document, the terminology "First Article" shall replace "INITIAL PRODUCTION INSPECTION" in all applicable specifications, documents and/or drawings referenced herein. 3. The First Article Test Report (FATR) shall be compiled by the contractor in the contractor's own format. The FATR shall document the results of all inspections and tests (including supplier and vendor inspection records and certifications, when applicable). The FATR shall include actual inspections and test results to include all measurements, recorded test data, and certifications (as applicable) keyed to each drawing, specification, SQAP, QAR, QAP requirement and identified as such. The FATR shall contain sufficient narrative content, technical data, illustrations or photographic evidence, and an objective determination by the contractor to allow the designated Government representative to determine that the First Article Test was successfully completed. REFERENCE NUMBER:CS120 REFERENCE NUMBER:RQ001 REFERENCE NUMBER:ZD073 CRITICAL APPLICATION ITEM AM GENERAL LLC 34623 P/N 12340185 ADAMS THERMAL SYSTEMS INC 47NR0 P/N 12340185 IAW BASIC DRAWING NR 19207 12340185 REVISION NR F DTD 06/22/2022 PART PIECE NUMBER: IAW REFERENCE QAP 19207 12340185 REVISION NR C DTD 05/30/2008 PART PIECE NUMBER: IAW REFERENCE DRAWING NR 19207 12340185 REVISION NR DTD 07/16/2021 PART PIECE NUMBER: IAW REFERENCE DRAWING NR 19207 11687911 REVISION NR D DTD 07/06/1994 PART PIECE NUMBER: IAW REFERENCE QAP 19207 12340185 REVISION NR C DTD 05/30/2008 PART PIECE NUMBER: PREP FOR DELIVERY LINE ITEM 00001 TYPE OF COVERAGE: DLA DIRECT, CONUS PKGING DATA - MIL-STD-2073-1E QUP:001 PRES MTHD:ZZ CLNG/DRY:Z PRESV MAT:ZZ WRAP MAT:ZZ CUSH/DUNN MAT:ZZ CUSH/DUNN THKNESS:Z UNIT CONT:D3 OPI:A INTRMDTE CONT:ZZ INTRMDTE CONT QTY:ZZZ PACK CODE:U MARKING SHALL BE IN ACCORDANCE WITH MIL-STD-129. SPECIAL MARKING CODE:ZZ -ZZ Special Requirements PALLETIZATION SHALL BE IN ACCORDANCE WITH RP001: DLA PACKAGING REQUIREMENTS FOR PROCUREMENT SPI AK11687911 Rev D applies. MIL-P-116 is now MIL-STD-2073-1 NSN: 2930014332550 COOLER, LUBRICATING OIL, ENGINE. (OIL COOLER ASSEMBLY) REFERENCE NUMBER:RQ032 REFERENCE NUMBER:RP001 REFERENCE NUMBER:RA001 REFERENCE NUMBER:RQ001 REFERENCE NUMBER:RQ002 REFERENCE NUMBER:RQ009 REFERENCE NUMBER:RQ011 REFERENCE NUMBER:RQ016 REFERENCE NUMBER:CS120 REFERENCE NUMBER:ZD080 REFERENCE NUMBER:ZL009 REFERENCE NUMBER:ZD073 CRITICAL APPLICATION ITEM ADAMS THERMAL SYSTEMS INC 47NR0 P/N 19913 IAW BASIC DRAWING NR 19207 12469370 REVISION NR C DTD 06/30/2022 PART PIECE NUMBER: IAW REFERENCE DRAWING NR 19207 12469370 REVISION NR DTD 05/18/2023 PART PIECE NUMBER: IAW REFERENCE DRAWING NR 47NR0 AK14332550 REVISION NR A DTD 12/15/2022 PART PIECE NUMBER: PREP FOR DELIVERY LINE ITEM 00002 TYPE OF COVERAGE: DLA DIRECT, CONUS PKGING DATA - MIL-STD-2073-1E QUP:001 PRES MTHD:ZZ CLNG/DRY:Z PRESV MAT:ZZ WRAP MAT:ZZ CUSH/DUNN MAT:ZZ CUSH/DUNN THKNESS:Z UNIT CONT:ZZ OPI:A INTRMDTE CONT:ZZ INTRMDTE CONT QTY:ZZZ PACK CODE:U MARKING SHALL BE IN ACCORDANCE WITH MIL-STD-129. SPECIAL MARKING CODE:ZZ -ZZ Special Requirements PALLETIZATION SHALL BE IN ACCORDANCE WITH RP001: DLA PACKAGING REQUIREMENTS FOR PROCUREMENT PACKAGING AND PRESERVATION SHALL BE IN ACCORDANCE WITH SPECIAL PACKAGING INSTRUCTIONS SPI: AK14332550 DATED 12/15/2022 NSN: 2930015667785 COOLER, LUBRICATING OIL, ENGINE. REFERENCE NUMBER:RP001 REFERENCE NUMBER:RA001 REFERENCE NUMBER:RQ011 REFERENCE NUMBER:CA060 REFERENCE NUMBER:ZD073 CRITICAL APPLICATION ITEM ADAMS THERMAL SYSTEMS INC 47NR0 P/N 21721 AM GENERAL LLC 34623 P/N 6038409 PREP FOR DELIVERY LINE ITEM 00003 TYPE OF COVERAGE: DLA DIRECT, CONUS PKGING DATA - MIL-STD-2073-1E QUP:001 PRES MTHD:10 CLNG/DRY:1 PRESV MAT:00 WRAP MAT:00 CUSH/DUNN MAT:GA CUSH/DUNN THKNESS:H UNIT CONT:E8 OPI:M PACK CODE:U MARKING SHALL BE IN ACCORDANCE WITH MIL-STD-129. SPECIAL MARKING CODE:00 -00 No special marking PALLETIZATION SHALL BE IN ACCORDANCE WITH RP001: DLA PACKAGING REQUIREMENTS FOR PROCUREMENT PACKAGING INSTRUCTIONS: ITEM IS TO BE FULLY BLOCKED AND BRACED WITHIN UNIT PACKAGE IN ORDER TO MAINTAIN ORIGINAL SHAPE. SEAL OR PLUG ALL OPENINGS. ************************************************************************************************************ GLOSSARY ************************************************************************************************************ PACKAGING TEXT THE FOLLOWING PARAGRAPH APPLIES TO ALL PACKAGING CALLED OUT IN THIS DOCUMENT: ITEM DESCRIPTION TEXT REFERENCE NUMBER RP001 RP001: DLA PACKAGING REQUIREMENTS FOR PROCUREMENT REFERENCE NUMBER RQ032 RQ032: EXPORT CONTROL OF TECHNICAL DATA This item has technical data some or all of which is subject to export-control of either the International Traffic in Arms regulations (ITAR) or the Export Administration Regulations (EAR), and cannot be exported without prior authorization from either the Department of State or the Department of Commerce. Export includes disclosure of technical data to foreign persons and nationals whether located in the United States or abroad. This requirement applies equally to foreign national employees and U.S. companies and their foreign subsidiaries. DFARS 252.225-7048 is applicable to this data. The Defense Logistics Agency (DLA) limits distribution of export-control technical data to DLA contractors that have an approved US/Canada Joint Certification Program (JCP) certification, have completed the Introduction to Proper Handling of DOD Export-Controlled Technical Data Training and the DLA Export-Controlled Technical Data Questionnaire (both are available at the web address given below), and have been approved by the DLA controlling authority to access the export-controlled data. Instructions for obtaining access to the export-controlled data can be found at: https://www.dla.mil/Logistics-Operations/Enhanced-Validation/ To be eligible for award, offerors and any sources of supply proposed for use are required to have an approved JCP certification and have been approved by the DLA controlling authority to access export-controlled data managed by DLA. DLA will not delay award in order for an offeror or its supplier to apply for and receive approval by the DLA controlling authority to access the export-controlled data. REFERENCE NUMBER RA001 RA001: THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS (IDENTIFIED BY AN 'R' OR AN 'I' NUMBER) SET FORTH IN FULL TEXT IN THE DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE WEB AT: http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE SOLICITATION ISSUE DATE OR THE AWARD DATE CONTROLS. FOR LARGE ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE RFP ISSUE DATE APPLIES UNLESS A SOLICITATION AMENDMENT INCORPORATES A FOLLOW-ON REVISION, IN WHICH CASE THE AMENDMENT DATE CONTROLS. REFERENCE NUMBER RQ009 RQ009: INSPECTION AND ACCEPTANCE AT ORIGIN REFERENCE NUMBER RQ011 RQ011: REMOVAL OF GOVERNMENT IDENTIFICATION FROM NON-ACCEPTED SUPPLIES REFERENCE NUMBER CS120 NOTE: THE CITED DRAWING IS A SOURCE CONTROLLED DRAWING AND AS OF THE DATE OF THIS SOLICITATION ONLY THE SOURCE(S) CITED ON THE DRAWING HAVE BEEN APPROVED. EVEN THOUGH SOURCES AND APPROVED PART NUMBERS ARE PROVIDED, THE ITEMS FURNISHED MUST MEET THE REQUIREMENTS OF THE CITED DRAWING. OFFERORS WHO ARE INTERESTED IN QUALIFYING THEIR PRODUCT FOR PURPOSE OF FUTURE ACQUISITION MUST CONTACT THE COGNIZANT DESIGN ACTIVITY SPECIFIED ON THE SOURCE CONTROLLED DRAWING. ALSO, MAY INCLUDE ADDITIONAL APPROVED SOURCES THAT HAVE NOT BEEN REFLECTED ON THE DRAWING AT THIS TIME. REFERENCE NUMBER RQ001 RQ001: TAILORED HIGHER LEVEL CONTRACT QUALITY REQUIREMENTS (MANUFACTURERS AND NON-MANUFACTURERS) REFERENCE NUMBER ZD073 THIS ITEM IS IDENTIFIED AS A COMMERCIAL OFF THE SHELF (COTS) ITEM REFERENCE NUMBER RQ002 RQ002: CONFIGURATION CHANGE MANAGEMENT - ENGINEERING CHANGE PROPOSAL REQUEST FOR VARIANCE (DEVIATION OR WAIVER) REFERENCE NUMBER RQ016 RQ016: COMPONENT QUALIFIED PRODUCTS LISTS (QPL)/QUALIFIED MANUFACTURERS LISTS (QML). THIS ITEM CONTAINS ONE OR MORE COMPONENTS DEFINED BY A SPECIFICATION(S) WITH AN ASSOCIATED QUALIFIED PRODUCTS LIST (QPL) OR QUALIFIED MANUFACTURERS LIST (QML). QUALIFICATION REQUIREMENTS IN PROCUREMENT NOTE H02 "COMPONENT QUALIFIED PRODUCTS LIST (QPL)/QUALIFIED MANUFACTURERS LIST (QML)" APPLY. REFERENCE NUMBER ZD080 SAMPLING: THE SAMPLING METHOD SHALL BE IN ACCORDANCE WITH MIL-STD-1916 OR ASQ H1331, TABLE 1 OR A COMPARABLE ZERO BASED SAMPLING PLAN UNLESS OTHERWISE SPECIFIED BY THE CONTRACT. IF THE APPLICABLE DRAWING, SPECIFICATION, STANDARD, OR QUALITY ASSURANCE PROVISION (QAP) SPECIFIES CRITICAL, MAJOR AND/OR MINOR ATTRIBUTES, THEY SHALL BE ASSIGNED VERIFICAITON LEVELS OF VII, IV AND II OR AQLS OF 0.1, 1.0 AND 4.0 RESPECTIVELY. UNSPECIFIED ATTRIBUTES SHALL BE CONSIDERED AS MAJOR UNLESS SAMPLING PLANS ARE SPECIFIED IN APPLICABLE DOCUMENTS. FOR MIL-STD-1916, THE MANUFACTURER MAY USE THE ATTRIBUTE OR VARIABLE INSPECTION METHOD AT THEIR OPTION OR PER THE CONTRACT. MIL-STD-105/ASQ Z1.4 MAY BE USED TO SET SAMPLE LOT SIZE, BUT ACCEPTANCE WOULD BE ZERO NON-CONFORMANCES IN THE SAMPLE LOT UNLESS OTHERWISE SPECIFIED IN THE CONTRACT. REFERENCE NUMBER ZL009 The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Governments best interest to do so. If awards will be made to more than one source, the offer that represents the best value to the Government shall receive not less than 60% of the total requirement. Unless an offeror submits unit prices for price break ranges, unit prices submitted for the total requirement will apply to any partial awards. REFERENCE NUMBER CA060 NO DATA IS AVAILABLE. THE ALTERNATE OFFEROR IS REQUIRED TO PROVIDE A COMPLETE DATA PACKAGE INCLUDING DATA FOR THE APPROVED AND ALTERNATE PART FOR EVALUATION. Manufacturers Code and Part Number: - CLIN 0001: 2930011687911: (CAGE 34623) AM General, LLC., P/N 12340185 - CLIN 0001: 2930011687911: (CAGE 47NR0) Adams Thermal Systems, Inc., P/N 12340185 - CLIN 0002: 2930014332550: (CAGE 47NR0) Adams Thermal Systems, Inc., P/N 19913 - CLIN 0003: 2930015667785: (CAGE 34623) AM General, LLC, P/N 6038409 - CLIN 0003: 2930015667785: (CAGE 47NR0) Adams Thermal Systems, Inc., P/N 21721 Specification Number (if applicable): - CLIN 0001: 2930011687911: (CAGE 19207), P/N 12340185 - CLIN 0002: 2930014332550: (CAGE 19207), P/N 12469370 Estimated Annual Quantity: - CLIN 0001: 2930011687911: 745 EA - CLIN 0002: 2930014332550: 309 EA - CLIN 0003: 2930015667785: 217 EA Unit of Issue: EA Destination Information: Various DLA Stock Locations Delivery Schedule: - CLIN 0001, 2930011687911: Any quantity within the DO Min (47 EA) and the DO Max (1,118 EA), deliver in 120 days ADO. - CLIN 0002, 2930014332550: Any quantity within the DO Min (19 EA) and the DO Max (464 EA), deliver in 90 days ADO. - CLIN 0003, 2930015667785: Any quantity within the DO Min (14 EA) and the DO Max (326 EA), deliver in 103 days ADO. Various Increments Solicited: - CLIN 0001: 2930011687911: from 47 to 1,118 - CLIN 0002: 2930014332550: from 19 to 464 - CLIN 0003: 2930015667785: from 14 to 326 All responsible sources may submit an offer/quote which shall be considered. The solicitation document contains information that has been designated as Militarily Critical Technical Data. Only businesses that have been certified by the Department of Defense, United States/Canada Joint Certification Office, and have a valid requirement may have a copy of the solicitation document. All requests for copies of the solicitation document must include a certified copy of DD Form 2345, Militarily Critical Technical Data Agreement. To obtain certification, contact: Commander, Defense Logistics Information Service (DLIS), ATTN: U.S./Canada Joint Certification Office, 74 Washington Avenue North, Battle Creek, MI 49017-3084 or call the DLIS at (800)352-3572. The DLIS United States/Canada Joint Certification Lookup services is available at http://www.dlis.dla.mil/ccal. This item has technical data some or all of which is subject to export-control of either the International Traffic in Arms regulations (ITAR) or the Export Administration Regulations (EAR) and cannot be exported without prior authorization from either the Department of State or the Department of Commerce. Export includes disclosure of technical data to foreign persons and nationals whether located in the United States or abroad. This requirement applies equally to foreign national employees and U.S. companies and their foreign subsidiaries. DFARS 252.225.7048 is applicable to this data. The Defense Logistics Agency (DLA) limits distribution of export-control technical data to DLA contractors that have an approved US/Canada Joint Certification Program (JCP) certification, have completed the Introduction to Proper Handling of DOD Export-Controlled Technical Data Training and the DLA Export-Controlled technical Data Questionnaire (both are available at the web address given below), and have been approved by the DLA controlling authority to access the export-controlled data. Instructions for obtaining access to the export-controlled data can be found at: https://www.dla.mil/HQ/LogisticsOperations/EnhancedValidation/ To be eligible for award, offerors and any sources of supply proposed for use are required to have an approved JCP certification and have been approved by the DLA controlling authority to access export-controlled data managed by DLA. DLA will not delay award for an offeror or its supplier to apply for and receive approval by the DLA controlling authority to access the export-controlled data. Interested parties may obtain copies of Military and Federal Specifications and Standards, Qualified Product Lists, Military Handbooks, and other standardization documents from the DOD Single Stock Point (DODSSP) in Philadelphia, PA. Most documents are available in Adobe PDF format from the ASSIST database, at http://assist.daps.dla.mil/. Users may search for documents using the ASSIST Quick Search and in most cases, download the documents directly. Documents not available for downloading from ASSIST can be ordered from the DODSSP using the ASSIST Shopping Wizard, after establishing a DODSSP Customer Account by following the registration procedures or by phoning the DODSSP Special Assistance Desk at (215)697-6396/6257 (DSN: 442-6396/6257). Users not having access to the Internet may contact the DODSSP Special Assistance Desk at (215)697-6396/6257 (DSN:442-6396/6257) or mail requests to the DODSSP, Bldg. 4/D, 700 Robbins Avenue, Philadelphia, PA, 19111-5094. Patterns, Drawings, Deviations Lists, Purchase Descriptions, etc., are not stocked at the DODSSP. One or more of the items under this acquisition may be subject to an Agreement on Government Procurement approved and implemented in the United States by the Trade Agreements Act of 1979. All offers shall be in the English language and in U.S. dollars. All interested suppliers may submit an offer. Award will be made only if the offeror, the product/service or the manufacturer meets qualification requirements at the time of award, in accordance with FAR clause 52.209-1 or 52.209-2. The solicitation identifies the office where additional information can be obtained concerning qualification requirements and is cited in each individual solicitation. Consolidation Note: This acquisition involves a consolidation of requirements IAW FAR 7.107-2 and has been determined necessary and justified. The determination will be posted with the solicitation IAW FAR 7.107-5(c). Small Business Size Standard: - CLIN 0001: The Small Business size standard for NAICS 333618 is 1,500 employees. - CLIN 0002: The Small Business size standard for NAICS 336310 is 1,000 employees. - CLIN 0003: The Small Business size standard for NAICS 336390 is 1,000 employees. The proposed procurement contains an option to extend the contract period one or more times at the discretion of the government. The total duration (base plus option years) shall not exceed 5 years. This acquisition is for supplies for which the Government does not possess complete, unrestrictive technical data; therefore, the Government intends to solicit and contract with only approved sources under the authority of 10 U.S.C. 3204(a)(1). Approved sources are: - CLIN 0001: AM General, LLC (CAGE 34623) - CLIN 0001: Adams Thermal Systems, Inc. (CAGE 47NR0) - CLIN 0002: Adams Thermal Systems, Inc. (CAGE 47NR0) - CLIN 0003: AM General, LLC (CAGE 34623) - CLIN 0003: Adams Thermal Systems, Inc. (CAGE 47NR0) While price may be a significant factor in the evaluation of offers, the final award decision will be based upon a combination of price, delivery, past performance and other evaluation factors as described in the solicitation.

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