Name | Type | Posted | Actions |
|---|---|---|---|
Airshow - Golf Carts - Request for Quote_Market Research as of 6.9.2026.docx | DOCX | Jun 9, 2026 | |
Airshow - Golf Carts - Performance Work Statement as of 6.9.2026.docx | DOCX | Jun 9, 2026 | |
Airshow - Golf Carts - Request for Quote_Market Research.docx | DOCX | Jun 5, 2026 | |
Airshow - Golf Carts - Performance Work Statement.docx | DOCX | Jun 5, 2026 |
Grissom ARB Airshow - Golf Cart Rentals
The 434th Contracting Squadron at Grissom Air Reserve Base is conducting market research for a short-term rental of gas-powered golf carts to support the 2026 Grissom ARB Airshow. The requirement includes a baseline fleet of 25 vehicles—eight utility carts with cargo beds and 17 four-seat passenger carts—with potential surge options for additional units. The performance period is scheduled from August 24, 2026, through September 1, 2026. All vehicles must be equipped with headlights, taillights, sun canopies, and windshields. While the government will handle daily refueling, the contractor is responsible for on-site maintenance and technical support. Capability statements must confirm the ability to meet specific delivery windows and comply with Department of Defense base security and truck inspection protocols. The baseline fleet includes 25 gas-powered vehicles: eight utility carts with cargo beds and 17 four-seat passenger carts. Future solicitations may include surge options for additional vehicles as the event date approaches. All carts must meet safety standards for operation on grass, gravel, and tarmac. Base requirement of 8 utility carts (CLIN 0001) and 17 passenger carts (CLIN 0002).
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Contact and place of performance
Cedric Roberts
Grissom ARB, IN 46971
USA
Sources Sought has been updated by decreasing the known minimum quantitiy of golf carts to 25, with the plan to incorporate surge options for additional golf carts that may be identified as needed, as we get closer to the airshow. 1.0 DISCLAIMER This is a Sources Sought Notice / Request for Information (RFI) only. This notice is issued solely for market research and planning purposes in accordance with Federal Acquis...
View more3.0 REQUIREMENT OVERVIEW
The anticipated Period of Performance is August 24, 2026, through September 1, 2026.
3.1 Vehicle Specifications:
All vehicles must be gas-powered and capable of operating safely on grass, gravel, and tarmac. All carts must be equipped with headlights, taillights, sun canopies/roofs, and windshields.
CLIN 0001: Ten (8) Utility Golf Carts (equipped with a cargo bed).
CLIN 0002: Forty (17) Passenger Golf Carts (4-seater capacity).
CLIN 0003 (Optional): On-site technical support and maintenance during the event.
CLIN 0004: Delivery & Freight Fees for CLIN 0001 & 0002
CLIN 0005 (Surge Option): Utility Golf Cart - price per cart
CLIN 0006 (Surge Option): Passenger Golf Cart - price per cart
CLIN 0007 (Surge Option): Delivery fee for each exercised surge option; up to ## golf carts. Please provide pricing based on how many golf carts you can deliver per trip/trailer.
3.2 Logistics & Base Access Constraints:
Delivery: Monday, August 24, 2026, no later than 10:00 AM (Local Time).
Pick-up: Tuesday, September 1, 2026, between 8:00 AM and 4:00 PM (Local Time).
Location: Non-flight line side of Base Operations (Bldg 600), Grissom ARB, IN 46971.
Security: Grissom ARB is a secure installation. Delivery/pick-up drivers must pass a background check and possess valid identification. Commercial delivery trucks must undergo inspection at the base gate (Mon-Fri, 0815-1545).
Fuel Policy: The Government will conduct daily refueling during the event. Vehicles will NOT be returned with full tanks of fuel (no post-rental refueling fees shall apply).
4.0 REQUESTED CAPABILITY STATEMENT
Interested vendors who believe they can meet this requirement are requested to submit a brief Capability Statement (no more than 3 pages). Please include the following information:
Requested Information
1. Company ProfileCompany Name, Address, Point of Contact, Phone Number, and Email.
2. IdentifiersCAGE Code and SAM.gov Unique Entity ID (UEI).
3. Business SizeBusiness size and socio-economic status under NAICS 532284 (e.g., Small Business, 8(a), SDVOSB, WOSB, HubZone, or Large Business).
4. CapabilityA brief statement confirming the ability to provide the specified mix of 25 gas-powered vehicles with the required safety features.
5. Logistics ConfirmationConfirmation of ability to meet the strict delivery/pickup windows and comply with DoD base access/truck inspection requirements.
6. ROM Pricing (Optional)A Rough Order of Magnitude (ROM) or estimated price sheet (this is non-binding and used for Government budgeting purposes only).
5.0 SUBMISSION INSTRUCTIONS
Responses to this Sources Sought Notice must be submitted via email to [email protected]. Please use the subject line: "Sources Sought Response: Grissom Golf Carts - [Your Company Name]".
Telephone inquiries will not be accepted.