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Notice of Intent to Sole Source: Preventative Maintenance _Leica Biosystems
Contact and place of performance
Angela Carey
USA
The USDA FSIS intends to issue a sole-source Firm Fixed Price (FFP) Purchase Order to Leica Biosystems for maintenance services on specific pathology equipment. Interested vendors must submit capability statements to [email protected] by 6/15/2026 at 12pm EST addressing OEM authorization, technical capability, and parts availability for legacy equipment. INTRODUCTION The FSIS Eastern Lab is conducting market rese...
View moreSCOPE OF WORK
INTENT TO AWARD
The Government intends to award a Firm Fixed Price (FFP) purchase order, consisting of a base year plus four (4) option years, provided that parts remain readily available for the duration of the contract.
OEM AUTHORIZATION & THIRD-PARTY VERIFICATION
RESPONSE INSTRUCTIONS
Interested parties should submit a capability statement (not to exceed 5 pages) to [email protected] by 6/15/2026 12pm EST. Submissions must include:
Disclaimer: This notice of intent is not a request for competitive proposals. However, all responsible sources may submit a capability statement, which will be considered by the agency. A determination by the Government not to compete this proposed requirement on a full and open competitive basis is solely within the discretion of the Contracting Officer.
The Department of Agriculture, Food Safety and Inspection Service (FSIS) Eastern Lab intends to issue a sole-source, firm-fixed-price purchase order to Leica Biosystems for comprehensive maintenance services. The requirement covers four specific instruments used daily by the Pathology Branch for diagnostic histopathology: one HistoCore Biocut Manual Microtome, one IP Slide Printer, and two RM2235 Manual Microtome units. This procurement is classified under NAICS 811210 for Electronic and Precision Equipment Repair and Maintenance and PSC J066 for Maintenance, Repair, and Rebuilding of Equipment-Instruments and Laboratory Equipment. There is no set-aside designated for this action.
The anticipated contract includes a base year and four option years, contingent upon continued parts availability for the legacy equipment. The scope of work requires one scheduled annual preventative maintenance visit per instrument, unlimited on-site corrective repairs with a 48-hour response time, and all necessary labor, tools, and parts. Because certain RM2235 models have reached their full lifecycle, the government requires verification regarding the availability of original equipment manufacturer (OEM) or certified alternative parts. All services and reporting must be Section 508 compliant.
While this special notice is an intent to sole source, the agency will consider capability statements from responsible sources submitted by June 15, 2026, at 12:00 PM EST. Submissions must be sent to Angela Carey and are limited to five pages. Interested parties must provide company information, including Unique Entity ID and socio-economic status, technical confirmation of their ability to service the specific serial numbers listed, and a lifecycle assessment for the legacy models. Third-party vendors are required to submit a letter of authorization from Leica Biosystems or Leica Microsystems certifying them as an authorized service provider. All work will be performed in the United States under solicitation number FSIS_1169766.
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