Contact and place of performance
Shared Services Procurement Office
Not specified
The Department of Commerce (DoC), Shared Services Procurement Office (SSPO)* contract portfolio includes expired contracts that are over-age, as the period of performance or final delivery date of these contracts has expired, and the time prescribed for contract file closeout has elapsed. SSPO's contract closeout backlog presents not only a significant burden to legacy acquisition and financial systems but...
View morei) the contract period of performance expired during or prior to the end of Fiscal Year 2020 (viz., 9/30/2020) and consequently the five-year period for recording, adjustment, and/or liquidation (payment) of any associated contractual obligations expired on 9/30/2025; or
ii) the contract period of performance expired during or prior to the end of Fiscal Year 2024 (viz., 9/30/2024) and the contract has had no invoice or payment activity within the past 12 months and there are no known outstanding invoices; or
iii) the contract period of performance expired during or prior to Fiscal Year 2025 (viz., 9/30/2025), the contract type is Fixed Price or Time-and-Materials with fully burdened hourly labor rates with either no or fixed indirect rates on materials, the undelivered obligation (UDO) balance is $10,000.00** or less, and the contract has no known outstanding invoices.
To facilitate the closeout of these contracts, SSPO requests that contractors with contracts identified on this list submit any outstanding invoices to the cognizant invoicing office with a copy to [email protected] no later than April 30, 2026 (i.e., within 45 days after the publication of this notice).
Beginning May 1, 2026, SSPO anticipates implementing streamlined closeout procedures for the closeout of contracts in this list and deobligating UDO amounts as applicable. The closeout procedures include unilaterally deobligating UDO amounts and closing out contracts determined to meet one or more of the criteria above.
Notwithstanding SSPO's intention to expeditiously closeout the actions identified in the aforementioned list, contractors' rights are protected under 41 U.S.C. chapter 71 Contract Disputes (commonly known as the Contract Disputes Act of 1978), which establishes procedures for filing claims against Federal Government contracts. Normal contract file retention requirements will apply after closeouts (See FAR 4.805, Storage, handling, and disposal of contract files.).
Any questions regarding this notice may be directed to SSPO at [email protected].
*NOTE 1: SSPO was previously named Enterprise Services-Acquisition (ES-A). The change in name from ES-A to SSPO took effect in October 2024.
**NOTE2: Additional risk-based management principles may be applied prior to the unilateral deobligation of UDO amounts for contracts meeting criteria iii, including further coordination with the Office of General Counsel.
The Department of Commerce (DoC), Shared Services Procurement Office (SSPO), formerly known as Enterprise Services-Acquisition (ES-A), is implementing a low-risk closeout initiative to address a backlog of over-age, expired contracts. This special notice, identified by solicitation number 1331L524-ES-A-LowRiskCloseouts, targets contracts that have exceeded their period of performance or final delivery date and have surpassed prescribed closeout timelines. Clearing this backlog is intended to reduce the burden on legacy acquisition and financial systems while preparing for migration to modernized procurement platforms.
The SSPO is utilizing risk-based management principles to identify contracts for streamlined closeout based on specific criteria. These criteria include contracts that expired on or before September 30, 2020; contracts that expired by the end of Fiscal Year 2024 with no payment activity in the past 12 months; and certain fixed-price or time-and-materials contracts expiring by the end of Fiscal Year 2025 with an undelivered obligation balance of $10,000 or less. The identified contracts are detailed in two attached spreadsheets: SSPO_Low Risk Targeted Closeout List.xlsx and ES-A_Low Risk Closeout List.xlsx.
Contractors with agreements on the provided lists must submit any outstanding invoices to the cognizant invoicing office by the response deadline of April 30, 2026. Following this date, the SSPO anticipates beginning streamlined closeout procedures, which include the unilateral deobligation of remaining funds. Although these actions are expedited, contractors retain their rights to file claims under the Contract Disputes Act of 1978. Normal contract file retention requirements remain in effect per federal regulations after the closeout process is finalized.
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