Digitalization of Microfiche

The Defense Finance and Accounting Service (DFAS) is conducting market research to identify industry capabilities for a large-scale digitization effort involving approximately 5.88 million microfiche sheets. This Sources Sought notice and the associated Request for Information (RFI) seek to determine the availability of solutions capable of converting legacy microfiche and film into digital formats that meet the Federal Agencies Digital Guidelines Initiative (FADGI) 3-Star technical standards. The project is intended to support operational modernization and ensure compliance with National Archives and Records Administration (NARA) destruction requirements. The scope of work encompasses the Enterprise Microfiche Digitization & Modernization Project, which involves processing materials across three primary facilities located in Indianapolis, Cleveland, and Texarkana. The opportunity record indicates that performance will be centered in Ohio, and the agency has provided a Draft Performance Work Statement (PWS) to outline the technical and security expectations for the eventual contract. Responses to this RFI are due by June 15, 2026, and will be used to inform the acquisition strategy for this requirement. The attachment package includes two primary documents: a formal Request for Information and a Draft Performance Work Statement. These documents detail the mandatory technical baseline, personnel security vetting procedures, and the requirement for a pilot project phase to validate digitization quality before full-scale production begins. The initiative aims to modernize records management and comply with federal standards for digital preservation and physical media destruction. DFAS requires enterprise-scale digitization to convert approximately 5.88 million microfich…