Contact and place of performance
Mark Ananka
Kyiv 04112
UKR
The Embassy of the United States of America in Ukraine invites all interested responsible vendors to submit quotations for services to support a seminar that will be held on March 31- April 3, 2026, in Kyiv, Ukraine. The Scope of Work is attached to this announcement. All quotations must be prepared in English language and submitted in PDF format by e-mail on or before March 12, 2026, 17:00 (Kyiv time) to KyivS...
View more(5) Confirmation of acceptability of payment terms: pursuant to the Prompt Payment Act of the FAR, the U.S. Government must make the payment within 30 calendar days after receipt of services and the valid detailed invoice.
(6) Evidence of offeror’s registration in System for Award Management (SAM).
(7) Written Acknowledgement of Defense Base Act Insurance Requirement. The Defense Base Act Insurance requirement (DBA) will only apply to employees working on this contract. The U.S. Department of Labor has issued a geographic waiver of the DBA requirement for employees covered under compulsory workers’ compensation laws of Ukraine (Law of Ukraine “On Mandatory State Social Security”). The waiver does not apply to any employees under this purchase order who: (a) is a citizen of the United States of America; or (b) is a lawful resident of the United States of America; or (c) was hired in the United States of America. If the above waiver does not apply, the Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees in the quote and procure DBA insurance after award of purchase order. The Offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm. The offeror must submit the statement that includes the following information:
SAM Registration:
According to FAR 4.1102 in case the amount of offer/contract action exceeds $40,000, all prospective offerors shall be registered in System for Award Management (SAM): www.sam.gov at the time an offer or quotation is submitted, during performance and through the final payment.
System updates may lag policy updates. The SAM may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies and Contracting Officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
All questions related to this request should be addressed at [email protected] with subject line “Services to Support Seminar in Kyiv, Ukraine - PR15873091” no later than March 4, 2026, 12:00.
The Department of State’s Embassy of the United States of America in Kyiv, Ukraine, is seeking quotations for services to support a seminar scheduled for March 31 through April 3, 2026. This solicitation, identified by number PR15873091, falls under NAICS code 561499 for All Other Business Support Services and PSC X1AB for Lease/Rental of Conference Space and Facilities. There is no set-aside designated for this procurement. The government intends to award a purchase order to the responsible vendor that submits an acceptable quotation at the lowest price.
The required services include the provision of conference space and accommodation facilities located in Kyiv, Ukraine. Specific requirements involve conference room rental, technical support services, coffee breaks, buffet lunches, and mineral water. Responsible vendors must provide a detailed price quote, facility descriptions and photos, and a menu for the catered services. The scope also necessitates confirmation of payment terms under the Prompt Payment Act, evidence of System for Award Management (SAM) registration for actions exceeding $40,000, and a written acknowledgment regarding Defense Base Act (DBA) insurance requirements for covered employees.
Quotations must be submitted in English and in PDF format by email to [email protected] no later than March 12, 2026, at 5:00 PM Kyiv time. The primary point of contact is Mark Ananka. Detailed requirements are further outlined in two attachments titled Scope of Work PR15873091.pdf, which were posted on February 25 and 26, 2026. Non-Ukrainian vendors may be paid in U.S. dollars, while Ukrainian vendors will be compensated in local currency based on the official exchange rate at the time of invoice.
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