Synopsis General Information Document Type: Solicitation Notice Solicitation Number: W912BV21R0014 Current Response Date: 2 March 2021 INDEFINITE DELIVERY (IDC) CONTRACT FOR ARCHITECT-ENGINEER (A-E) CONTRACT FOR GEOTECHNICAL AND DAM SAFETY EVALUATION AND INSPECTION WITHIN THE SOUTHWESTERN DIVISION (SWD) BOUNDARIES 1. CONTRACT INFORMATION: One Indefinite Delivery Contract will be awarded to provide geotechnical and construction material sampling, testing, surveying, analysis and design. The contract may include work on military, civil, or environmental projects located within the Southwestern Division Boundaries or assigned to Southwestern Division or its Districts for Execution. Establishment and operation of on-site laboratories for construction materials testing may be required to accomplish the work. This procurement is set aside for woman-owned small business (WOSB). It is anticipated the contract will be awarded by February 2021. The contract will consist of a base of three years and one two-year options for a total of five (5) year IDC contract, if the Contracting Officer chooses to exercise the option period. The estimated value of for the contract inclusive of all options shall not exceed $9,500,000. (a) Contract Award Procedure: Before a business is proposed as a potential contractor, they must be registered in the Central Contractor Registration (CCR) database. Register via the CRR internet site at http://www.ccr.gov. The Service Contract Act will apply to this acquisition. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. (b) Nature of Work: The services necessary for each requirement will be negotiated and awarded as individual Task Orders. The A-E shall furnish all services, materials, supplies, and supervision required to fully complete each Task Order. (c) Place of Performance: Projects are anticipated to be primarily in U.S. Army Corps of Engineers Tulsa District area of responsibility (Northern Texas, Oklahoma, and Southern Kansas). However, support of requirements within USACE Southwestern Division (SWD) Boundaries is allowed. Task Orders under the resultant IDCs may be awarded for projects only in the geographic area of SWD. (d) Contractor Manpower Reporting: The contractor will be required to report all contractor labor hours (including subconsultant labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor will be required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. 2. PROJECT INFORMATION. The following work may be expected under this contract: (a) Surveying assignments may include, but are not limited to, topographic surveying, benchmark installation, control/alignment mark installation, crest surveys, special cross-section surveys, service bridge instrumentation surveys, and structural instrumentation surveys. (b) Soil and rock laboratory testing assignments may include, but are not limited to, extrusion and preparation of up to 6-inch diameter undisturbed samples, classification, mechanical grain size analysis, water content, Atterberg limits, unconfined compression tests, 'Q' and 'R-bar' triaxial compression tests, permeability tests, including flexible wall permeameter tests, and compaction tests. Materials testing assignments may include testing of aggregate, stone, bituminous, and concrete materials, including 3-point flexural strength testing of concrete. Geotechnical and materials construction quality assurance testing may also be required. Tests shall be performed in accordance with the methods presented in EM 1110-2-1906 'Laboratory Soils Testing' and with applicable ASTM and AASHTO test methods. Computation and compilation of geotechnical and materials test results will be required. Engineering reports and laboratory data shall be submitted electronically in Microsoft Word and Excel formats. Boring logs and drawings shall be furnished in a CADD format which is fully compatible with the Microstation CADD software (Version V8 or later); in addition pdf files and hard copies of all submittals shall be provided. (c) Field investigation assignments may include, but are not limited to, topographic surveying to define areas of work and/or locate borings; full service drilling including specialized drilling situations such as investigations at existing embankment dams and drilling in areas which are difficult to access (marsh, soft ground, or heavily forested); rock, soil and/or materials sampling, including the recovery or 6-inch diameter undisturbed soil samples by Denison barrel, Pitcher sampler, or other comparable samplers; rock pressure testing for determination of water intake; geologic mapping of existing surface conditions and/or exposed foundation conditions; hydrogeologic investigations and interpretation which may include installation of wells and/or piezometers; plugging and abandonment of monitor wells; geophysical explorations and interpretations; vibration monitoring; pile load testing; subsurface plate bearing tests; and evaluation of existing roadway and airfield pavements. (d) Geotechnical engineering work may include, but is not limited to, foundation design; roadway and airfield pavement design; HTRW containment design; borrow investigations; design and inspection of earth, rockfill, and concrete embankment structures; stability analysis, seepage analysis, spillway erodibility analysis, seismic analysis of structures, developing Operation and Maintenance Manuals, repair designs, and presentation of data and designs in report form. (e) On-site laboratories may be required in support of construction activities. The laboratory may be a temporary structure provided by the Contractor or a permanent structure provided by the Government. Establishment of the laboratory may require providing utility hookups, testing equipment, supplies, office equipment, and personnel to perform the tests, as required by the individual task order. Temporary structures will be removed at the end of the work unless otherwise approved by the Contracting Officer. 3. SELECTION CRITERIA: The selection criteria are listed below in descending order of importance (first by major criterion and then by each sub-criterion). Criteria (a) through (f) are primary. Criteria (g) through (i) are secondary and will be used as 'tiebreakers' among technically qualified firms. The selection criteria in descending order of importance are: (a) Specialized work experience and technical competence of the firm and its key personnel to perform the services listed above. Firm (both prime and/or sub-contract laboratories completing testing) must be COE certified in accordance with ER 1110-1-261 and ER 1110-1-8100 or demonstrate capability of achieving certification via past certification or documented inspections and certification from other Federal or State agencies. Firm must be certified prior to performing actual work. Firm must also be compliant with ASTM C 1077, ASTM D 3740, ASTM D 3666, and ASTM E 329. Firm shall provide documentation demonstrating compliance with these specifications as part of the SF 330 submittal. ASTM compliance documentation may be in an appendix and does not count against the page limit for section H. Include a list of testing capabilities for the primary laboratory and secondary laboratories which will be used to accomplish the soil, rock, and materials testing under this contract as part of the SF 330 submittal. (b) Capacity (personnel and equipment) to accomplish work in the required time. The firm must demonstrate capacity to handle three (3) simultaneous task orders of varying type and location, and provide the following minimum personnel to perform work: firm principal, project manager, three soils lab technicians; two geotechnical design engineers; one engineering technician; one CADD draftperson ; one 2-person survey crew; and two drill crews. Firm must demonstrate capacity to produce CADD drawings which are fully compatible with the Microstation CADD software, Version V8 or later. Firm must be able to provide the following minimum equipment to be utilized for the project: two core drill rigs with off road access capability; one wireline type drill rig with a minimum 200-ft depth capability; and one drill rig Failing 1500 or equivalent capable of collecting undisturbed samples . (c) Professional qualifications necessary for satisfactory performance of required services. Firm must have experienced personnel, including but not limited to, professional engineers, geologists, land surveyors and drillers registered/licensed in the states of OK, KS, TX. Additional experience and registrations in other states in the region (AR, LA, NM, etc.) are preferred but not required. (d) Experience with establishment and operation of on-site laboratories. Firm must demonstrate experience in setting up and operating on-site laboratories in support of construction operations. Such operations would include but not be limited to large earthwork and structures projects typical of dam construction. (e) Knowledge of the geographic area. Knowledge and experience of drilling, testing, and design for expansive soils and clay shale materials and knowledge of geologic features, sample and data collection procedures, and testing requirements for the Oklahoma, Kansas, Northern Texas, and Western Arkansas, region will be a consideration. (f) Location of the firm in the general geographic area of the Tulsa District will be a consideration along with the proximity of the testing laboratory with respect to the Tulsa District Headquarters. This is a requirement because undisturbed soil and rock cannot be delivered to the testing laboratory by commercial freight. (g) Safety plan outline and past performance (man-hours lost to accidents in the last 100,000 man-hours of work by firm). (h) Past performance on contracts with Government agencies and private industry. Firm must demonstrate its past performance in the accomplishment of similar work. Items to be addressed are: 'Past performance on DoD and other contracts with respect to cost control. quality of work, and compliance with performance schedules'. (i) Degree of participation of Small Businesses (including Woman-Owned Small Businesses), Small Disadvantaged Businesses, Historically Black Colleges and Universities, and Minority Institutions in the proposed contract team, measured as a percentage. 4. SUBMITTAL REQUIREMENTS: Interested firms having the capabilities and qualifications to perform this work must submit one copy of the SF 330 Part I and II for the prime firm and all consultants to no later than 2:00 p.m. on 2 March 2021. Regulations require that the selection board not consider any submittals received after this time and date. Solicitation packages are not provided. Hard copy submittals will not be allowed. Submittals should be sent to U.S. Army Corps of Engineers, Tulsa District, Ms. Lindsey Byfield electronically via the DoD SAFE website, https://safe.apps.mil/. Non-CAC users will not have the capability to upload proposals or documents without a drop-off request. Once a drop-off request has been created, it will be valid for 14 days; therefore, we request that you submit your drop-off request two to three days prior to the submission due date. Drop-off requests should be sent to Ms. Byfield at [email protected] and Ms.Shay Hill at [email protected]. Offerors are reminded to allow sufficient time for their submittals files to upload, transmit, and timestamp. Therefore, waiting until the last minute to attempt transmission of your proposal could result in your submittal being deemed late should the website encounter performance or technical issues. (a) Interested firms having the capabilities and qualifications to perform this work must submit one copy of SF 330 (8/2016 Edition) including Parts I and II as described herein to the above address not later than 2:00 p.m. (Central Time) on the response date listed above. The date and time are strictly enforced and late packages will not be considered. Late proposal rules found in FAR 15.208 will be followed for late submittals. Solicitation packages are not provided. The SF 330 should be complete and specifically address the requirements of this announcement. Firms shall present an organization chart and a narrative describing how the organization will function. Functions to be subcontracted shall be clearly identified by subcontractor or entity and their office location (specify the address of the office and key person that is assigned there). (b) Responding firms must submit a copy of the originally signed, or current (signed within the past 12 months), and accurate SF 330, Part II for the specific prime other offices of the prime, and subcontractor offices proposed to perform the work even if an SF 330, Part II is already on file. SF 330, Part II shall be provided for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work. All Part IIs MUST be signed with original signature or facsimile of the original signature (signed within the past 3 years is required) and dated. A copy of a signed/dated Part II is acceptable. Although firms are encouraged to update their SF 330 Part II at least annually, older ones (up to 3 years old in accordance with FAR 36.603(d)(5)) will still be considered by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications. Indicate in Block 5b of each Part II if the firm is a Large Business, Small Business, HubZone, Service Disabled Veteran-Owned Small Business, or Woman-Owned Small Business. To be classified as a small business, a firm's average annual receipts or sales for the preceding three fiscal years must not exceed $16.5 million. (c) Submit only one SF 330, Part I from the Prime for the design team, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime, and consultants) proposed for the contract. The A-E shall not include company literature with the SF 330. (d) In block No. 4 Part II provide the Data Universal Numbering System (DUNS) number issued by Dun and Bradstreet Information System (1/866-705-5711) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work (i.e. not the parent DUNS number, but a DUNS number specifically for the office performing the work. (e) In Section C of the SF 330, Part I, identify the discipline/service to be supplied by the Prime, Prime Branch offices as applicable, and each consultant. Provide brief resumes in Section E of the on-staff or consultant employees you intend to use to perform the work. Resumes must be submitted for each employee required to meet the minimums stated above in paragraph 3b. Resumes shall not exceed one page. (f) In Section F, a maximum of 10 projects for the total proposed Team (including the prime and consultants) shall be provided. Use no more than one page per project. (g) In Section G, block 26, along with the name, include the firm and office location the person is associated with. The names of all individuals included in the resumes in Section E shall be listed in Block G-26 along with their firm location and their roles even if example project experience in Block G-28 is not applicable. Also include Team Project Organization Chart in Part I, Section D indicating how each firm on the proposed team (prime, applicable prime branch offices, and each subcontractor as identified in Part I, Section C) integrates into the composite team. (h) In Section H, of the SF 330, Part I, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this announcement. (i) In Section H, Part I, SF 330, firms must show their last 12 months DoD contract awards stated in dollars (see 3(e) above), provide an itemized summary of DoD awards to include Agency Contract Number/Task Order No. DoD awards shall be shown in an itemized summary including Agency, Contract Number/Task Order No., Project Title, and Award Amount dollars. Include a total of all listed awards. Note that award of Indefinite Delivery Contracts should not be counted as award amounts; only actual Task Orders and any modifications thereto should be included in the amounts. When addressing Team capabilities, clarify planned capability, existing capability, and prior experiences, if any. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3. (j) In Section H, Part I, SF 330 Generally, describe the firm's Quality Management Plan (QMP). A project-specific detailed QMP must be prepared and approved by the Government as a condition of contract award, but is not required with this submission. Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed twenty pages for Section H. Front and back side use of a single page will count as 2 pages, and print type used in charts, graphics, figures and tables may be smaller than 11 font but must be clearly legible. Foldouts are not allowed and shall not be considered. (k) Personal visits or telephone calls to discuss this announcement will not be entertained. (l) Solicitation packages are not provided for A-E contracts and no additional project information will be given to firms during the announcement period. Facsimile transmissions will not be accepted. ADDITIONAL INFORMATION: Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals. THIS IS NOT A REQUEST FOR PROPOSAL. Questions and/or comments relative to the synopsis shall be submitted via Bidders Inquiry (reference instructions below). Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a publicized question and answer on ProjNets Bidder Inquiry and/or written amendment to the solicitation. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at: https://www.projnet.org/projnet. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register, go to the web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify the information on the next screen is correct and click continue. From this page you may view all bidder inquiries or add an inquiry. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed. The solicitation number is: W912BV21R0014 The Bidder Inquiry Key is: 796HTW-V8S3MM The bidder inquiry system will close for new inquiries seven (7) days prior to proposal due date to ensure adequate time to form an appropriate response and amend the solicitation, if necessary. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The bidder inquiry technical help call center operates weekdays from 8AM to 5PM Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals. Note: All questions and/or comments should reach the above referenced Contracting Office no later than 7 calendar days prior to the solicitation close date, so they may be given consideration or actions taken prior to receipt of offers. All requests for information must be submitted via ProjNets Bidder Inquiry (see above). Point of Contact: Contracting LindseyByfield,[email protected], 918-669-7070 8 February 2021: Synopsis is updated to include Bidder Inquiry Information, revises SF 3330 Edition date, and removed reference to CD ROM. 16 February 2021: Synopsis is updated to address bidder inquiries and other issues. Section 3.a, ASTM documentation may be provided as an appendix. Section 3.a, removed language regarding QAMP, refer to section 4.j. Section 3.b, addition of Principal and Project Manager Section 3.c, AR and LA registration preferred but not required. Section 4, update with electronic submittal requirements. Response Date revised to 2 March 2021.