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Shaw AFB Postal Metering Machine - Sources Sought
Contact and place of performance
TSgt Allan Zajac
Charleston AFB, SC 29152
USA
Title: Sources Sought – Postal Metering Machine – Shaw AFB Notice Type: Sources Sought (SS) Response Date: 4 PM EST 11 May 2026 1. INTRODUCTION This Sources Sought (SS) is issued solely for market research purposes to determine potential sources and industry capabilities. This notice does not constitute a Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid (IFB) a...
View more3. DESCRIPTION OF REQUIREMENT
The contractor shall furnish all equipment, materials, consumables, labor, and coordination required for the complete installation and ongoing operation of a Postal Metering Machine meeting the following minimum requirements:
A. Hardware Capabilities:
B. Software ("Smart Software") & IT Cybersecurity:
C. Services & Support:
4. SUBMISSION INSTRUCTIONS
Interested vendors capable of meeting these requirements must submit a capability statement addressing the following:
a. Company Name, Address, CAGE Code, SAM UEI, and Main Point of Contact.
b. A Capability Statement demonstrating the ability to meet the hardware, software, and service requirements outlined above.
c. Specify your business socio-economic status (e.g., Large Business, Small Business, 8(a), SDVOSB, WOSB, etc.).
d. IT/Cybersecurity Posture: Briefly describe your software's FedRAMP authorization status and ability to operate on DoD networks (if applicable).
e. Accessibility: Confirm if your software possesses a Voluntary Product Accessibility Template (VPAT) in compliance with Section 508.
f. Feedback: Provide any recommendations, identify commercial constraints, or ask questions regarding the draft requirements that would clarify a future solicitation.
All responses shall be received by 4 PM EST 11 May 2026. No extension to the response date will be considered.
Send responses via e-mail to both the Contract Specialist (CS) TSgt Allan Zajac, [email protected], and the Contracting Officer (CO) MSgt Max Wazny [email protected], by the response date.
Please identify “Sources Sought – Postal Metering Machine – Shaw AFB” in the email subject line.
Any questions regarding this Sources Sought can be directed to both the CS and CO listed above.
The Department of the Air Force, specifically the 20 CONS LGCA at Shaw AFB, issued this sources sought notice to conduct market research for the lease, installation, and maintenance of a postal metering machine. The requirement involves providing a high-end mailing system capable of processing up to 300 letters per minute, featuring a feeder for mail up to one inch thick, a weigh-in-motion scale, a 70-pound external scale, and necessary peripherals such as printers and a conveyor stacker. The contractor must also provide cloud-based software for accounting and shipping that supports up to six users and includes automated carrier rate imports. The anticipated period of performance consists of a 12-month base year followed by four 12-month option years.
This procurement is classified under NAICS code 532420 for Office Machinery and Equipment Rental and Leasing and PSC W074 for Lease or Rental of Equipment- Office Machines, Text Processing Systems, and Visible Record Equipment. While the metadata identifies an SBA set-aside, the notice is currently for information and planning purposes only. Services include smart configuration, training for government personnel, annual software updates, and on-site maintenance with a same-day service level agreement for inoperable equipment. The hardware must fit within a specified workspace of 8.8 feet by 2.6 feet and connect via a standard commercial internet line.
Interested vendors must submit capability statements by 4:00 PM EST on May 11, 2026. Submissions should address hardware and software requirements, business socio-economic status, FedRAMP authorization status for cybersecurity, and Section 508 compliance via a Voluntary Product Accessibility Template. Responses are to be directed to the primary point of contact, TSgt Allan Zajac, for the performance location at Charleston AFB, South Carolina. This notice, identified by solicitation number FA480326Q0075, does not constitute a formal solicitation.
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