DFAS Mailroom Equipment Lease and Maintenance Services

The Defense Finance and Accounting Service (DFAS) requires a comprehensive mailroom equipment and maintenance solution for its Cleveland, Ohio facility. This procurement, solicitation number HQ042326QE065, covers a 60-month lease-to-own arrangement for new high-capacity digital mailing systems and ongoing maintenance for existing government-owned Pitney Bowes equipment. The contractor will provide all personnel, software, tools, and materials to maintain operational continuity. Scope includes the delivery, installation, and configuration of two high-volume mailing systems with 120-150 ppm throughput and an Intelligent Mail Package Barcode (IMpb) system. Maintenance requirements include preventative and corrective actions, software updates, and parts for both new and legacy hardware. The solicitation package includes the SF-1449, a Statement of Work (SOW), instructions to offerors, and a Department of Labor Service Contract Act (SCA) wage determination. Quotations are due by June 26, 2026, via email, with a question deadline of June 19, 2026. Evaluation will follow the Lowest Price Technically Acceptable (LPTA) process, assessing technical approach and price narratives against the mandatory specifications in the SOW. The solicitation package includes a Statement of Work (SOW), instructions, and the SF-1449. These documents establish performance standards, including throughput requirements and response times, for a base year and four option years. Proposals must cover both the new hardware delivery and the support of legacy systems. New equipment must provide a throughput capacity of 120 to 150 pages per minute (ppm) and integrate an Intelligent Mail Package Barcode (IMpb) system.