Contact and place of performance
Cherie Mhel Macalalad -Castillo
PHL
The Embassy invites you to submit a quotation for the attached solicitation. NOTE: The U.S. government does not sign any documents or agreement outside of the organization for the confirmation of order. The issuance of a fully approved and signed purchase order, by the Contracting Officer, from the U.S. government will serve as the confirmation of acquiring the items and/or services. Offers and payment in U.S. dollar...
View morePrice Offer shall be firm fixed – price, VAT Exempt. The U.S. Government is exempt from paying the ad valorem/ specific tax, custom and duties imposed by the Philippine Government under Section 106(a) and 109 of the Tax Code of 1997, respectively. Thus, price(s) shall be billed to the U.S. Government net of ad valorem tax, value added tax, customs and duties.
Products and Services shall be in compliance with NDAA.
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance
Services or Equipment.
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance
Services or Equipment.
52.204-26 Covered Telecommunications Equipment or Services-Representation.
Payment shall be made via Electronic Fund Transfer (EFT) within 30 days from receipt of the original and correct statement of account. The Direct Deposit Sign Up Form for the EFT payment will be provided to the vendor upon award.
Confirmation of Order. The issuance of fully approved and signed purchase order by the Contracting Officer will serve as the confirmation of acquiring the items and/or services.
Submission of Offers:
Firm fixed price offers are due by March 26, 2026, no later than 11:00AM (Philippine local time). No quotes shall be accepted after this time.
Offers must be in English and incomplete offers will not be accepted.
Electronic submissions are acceptable. Please submit your offer via email to [email protected] prior to the response date and time. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for your offer to be considered for evaluation you must also complete and submit the following:
Complete the checkboxes, mark N/A if not applicable
Kindly ensure that all requirements are addressed in your quotation.
52.225-17 Evaluation of Foreign Currency Offers.
If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using US Embassy Exchange Rate in effect as follows:
(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.
(b) For acquisitions conducted using negotiation procedures-
(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise
(2) On the date specified for receipt of proposal revisions
The U.S. Embassy in Manila has issued solicitation 19RP3826Q0050 for the supply and delivery of various IT equipment and appliances. This requirement is categorized under PSC 7290: Miscellaneous Household and Commercial Furnishings and Appliances. The government intends to award a firm-fixed-price purchase order, which serves as the official confirmation of the order. All products and services must comply with National Defense Authorization Act (NDAA) regulations regarding telecommunications and video surveillance services or equipment.
The place of performance is the Philippines, with a required delivery date to the U.S. Embassy in Manila no later than April 1, 2026. U.S. firms will be paid in U.S. dollars, while foreign firms must submit offers and receive payment in local currency. Offers must be VAT-exempt as the U.S. Government is exempt from Philippine ad valorem taxes and customs duties. Payment will be processed via Electronic Fund Transfer within 30 days of receiving a correct statement of account.
Electronic submissions are due by March 26, 2026, at 11:00 AM Philippine local time. Quotes must be in English and include a completed SF18, technical specifications, and necessary FAR clause representations. The submission package also requires written confirmation of the delivery schedule and specific warranty details for each appliance applicable in the Philippines. The point of contact for this solicitation is Cherie Mhel Macalalad-Castillo, and the notice includes two attachments: a solicitation package and a technical specifications file.
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