J065--Notice of Intent to Sole Source Olympus America Endoscopy Equipment 3 Year IDIQ DCVAMC

The Department of Veterans Affairs has issued this special notice, solicitation number 36C24525Q0521, announcing an intent to sole source a three-year Indefinite Delivery Indefinite Quantity (IDIQ) contract to Olympus America. The scope of work requires the contractor to provide all labor, personnel, equipment, and materials necessary for the repair, exchange, and maintenance of Olympus endoscope instrumentation at the Washington DC VA Medical Center. The contract includes one base year and two option years, during which the provider will deliver unlimited service, preventative maintenance, and replacement parts to ensure equipment remains in normal operating condition.

The required services fall under NAICS 811210 for Electronic and Precision Equipment Repair and Maintenance and PSC J065 for Maintenance, Repair, and Rebuild of Equipment - Medical, Dental, and Veterinary Equipment and Supplies. Under the terms of the agreement, the contractor will provide "no-fault" repairs regardless of the cause of damage, including on-site Field Service Engineer visits and clinical training. The contractor is also responsible for providing technology upgrades during repairs or exchanges, offering loaner products during parts backorders, and maintaining an education portal for training courses.

Biomedical Engineering will manage the contract, and the contractor must provide damage and field service reports for all non-expendable equipment inventory. Administrative details for this notice were published on May 13, 2025, with two attachments including a Statement of Work and the primary notice document. William Chris Galletta is the point of contact for this requirement, and the response deadline is May 16, 2025.