Request for Information: DoDEA Europe Student Transportation Services
Contact and place of performance
Esther Yi
Kaiserslautern, DE-RP
DEU
1. Purpose Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office is currently conducting market research to gather insight, recommendations, and industry feedback regarding innovative and efficient approaches to delivering student transportation services. This Request for Information (RFI) is issued solely for conducting market researc...
View moreFor purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M. The Product Service Code (PSC) is V222, Transportation/Travel/Relocation/Travel/Lodging/Recruitment: Passenger Motor Charter.
Instructions
DoDEA is seeking information from qualified vendors, service providers, and industry partners with experience in student transportation, fleet management, logistics, routing technologies and related support services. The goal is to better understand industry capabilities, emerging technologies, and potential solutions that could enhance DoDEA’s operational efficiency, service quality, safety and cost-effectiveness.
Vendors are invited to response to the questions outlined in this RFI. Responses should be clear, concise, and based on vendor’s experience, capabilities and available solutions. DoDEA is particularly interested in practical insights, innovative ideas and proven approaches that could improve the efficiency and effectiveness of student transportation services.
DoDEA has sample route lists or bus stops available for vendors to review and respond to Enclosure 1 RFI questions; however, vendors must submit a completed Enclosure 3: Non-Disclosure Agreement (NDA) in order to obtain the sample route lists or bus stops.
Submissions and inquiries pertaining to this RFI must be sent electronically to [email protected] and [email protected] no later than 10:00am Eastern Daylight Time (EDT) on 27 February 2026. Vendor’s email message shall state “HE1254-26-RE-EUROPE” in the subject line. Telephone calls regarding this RFI will not be accepted.
DoDEA is requesting the following information in response to the subject RFI:
Please submit full responses to each of the questions in “Requesting for Information: Europe Student Transportation Services” document (Enclosure 1).
Please provide a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:
Using the sample route list/bus stop (Enclosure 4), please submit a non-binding ROM cost estimate if there is a cost difference between a 2-bell vs. a single bell system as indicated in question #2 of Enclosure 1. Please include an estimated cost for the 2-bell system and the estimated cost for a single bell system.
5. List of Enclosures
*Note: Sample Route List/Bus Stops only available once vendor submits completed Enclosure 3: NDA.
The Department of Defense Education Activity (DoDEA) Procurement Office is conducting market research through this Sources Sought notice to gather industry feedback on innovative approaches for student transportation services. The agency is seeking full transportation support for the military community in Europe, which includes providing all drivers, safety aides, safety attendants, supervision, supplies, and vehicles. The anticipated performance period for these services is scheduled to begin on August 1, 2027, with the primary place of performance located in Kaiserslautern, Germany.
This requirement is categorized under NAICS code 485410, School and Employee Bus Transportation, and PSC V222, Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Passenger Motor Charter. There is currently no set-aside designated for this procurement. The scope involves managing daily commutes as well as curricular and co-curricular trips while complying with both DoDEA and host nation safety and operational requirements. The government is specifically investigating industry capabilities regarding routing technologies, fleet management, and the cost differences between single-bell and two-bell transportation systems.
Interested vendors must submit responses electronically to the designated points of contact by February 27, 2026, at 10:00 am Eastern Daylight Time. Submissions should include a three-page capability statement and answers to the specific questions provided in the solicitation attachments. To access sample route lists and bus stops for the purposes of providing a Rough Order of Magnitude cost estimate, vendors are required to submit a completed Non-Disclosure Agreement. Documentation for this notice includes the RFI instructions, a question list, system definitions, and the non-disclosure agreement.
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