MA-PROB26-0001 | SAM.gov Opportunity | G2X

MA-PROB26-0001

SolicitationMA-PROB26-0001Notice typeSolicitation, MA

Attachments

1 file

Name	Type	Posted	Actions
District Conference FY26 Solicitation.pdf	PDF	May 22, 2026	Download

Version History

MA-PROB26-0001

SolicitationMA-PROB26-0001May 22, 2026 · v1

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Opportunity Summary

The Administrative Office of the U.S. Courts, on behalf of the U.S. Probation and Pretrial Services Office for the District of Massachusetts, is soliciting proposals for lodging, meals, and conference space to support a training event scheduled for September 22 through September 25, 2026. This requirement is classified under NAICS 721110 Hotels (except Casino Hotels) and Motels and PSC X1AB Lease/Rental of Conference Space and Facilities. There is no set-aside designated for this procurement. Eligible offerors are limited to commercial hotel event management staff for facilities located specifically in Falmouth, Massachusetts, or Newport, Rhode Island. Third-party entities are not permitted to bid, as the government intends to contract directly with the hotel representative.

The scope of work includes approximately 75 single-occupancy guest rooms for two nights, on-site catering for breakfast, lunch, and dinner for 80 attendees, and meeting facilities including one main room and two breakout rooms. The selected venue must provide on-site parking for the duration of the event and comprehensive audio/visual equipment rental, including house sound systems, high-definition projectors, and on-site technical support. All lodging and meal rates must adhere to the General Services Administration (GSA) per diem rates for the specific location.

Solicitation number MA-PROB26-0001 will result in a firm-fixed-price contract awarded to the lowest-priced responsible offeror whose proposal conforms to the requirements. Evaluation includes a mandatory site visit by a U.S. Probation representative prior to final award. All offerors must be registered in the System for Award Management (SAM). Electronic quotations must be submitted to the primary point of contact, KrisAnn O'Herron, by 12:00 PM Eastern Standard Time on June 12, 2026. One attachment, titled District Conference FY26 Solicitation.pdf, was provided at the time of publication.

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Opportunity Summary

Opportunity Details

Response deadline: Jun 12, 2026Due today
NAICS: 721110 (opens in new tab)
PSC: X1AB (opens in new tab)
Set aside: NONE
Published: May 22, 2026
Updated: May 22, 2026
Agency: ADMINISTRATIVE OFFICE OF THE US COURTS (opens in new tab)
Office: US PROBATION OFFICE, BOSTON MA
Department: —
Source: View on SAM.gov (opens in new tab)

Contact and place of performance

Point of contact: KrisAnn O'Herron

Place of performance

MA 02210

USA

Original Description

Solicitation
Conference Space
Post Date: May 22, 2026
Contract Location: John Joseph Moakley Courthouse, 1 Courthouse Way, Boston MA 02210
Solicitation Type: Lodging, Meals, Conference Meeting room space, On-Site Parking, Audio/Visual Equipment Rental. Hotel Locations in Falmouth MA or Newport RI only.
Solicitation Number: MA-PROB26-0001
Agency: United States Judiciary
Office: U.S. Probation and Pretrial Services Office for the District of Massachusetts
Location: John Joseph Moakley Courthouse
1 Courthouse Way, Suite 1-200
Boston MA 02210
A. Instructions, Conditions, and notices to Offerors:
Summary:
This request is to provide training space, rooms and meals by a commercial hotel, for a training event to be held by the U.S. Probation Office for the District of Massachusetts.
Responses from Hotel event manager staff ONLY for hotels with onsite catering, lodging, meeting space and audio/visual access. No third-party entities. U.S. Probation will contract directly with the hotel representative for the event.
Event Dates – 9.22.26 - 9.23.26 -9.25.26 – no substitute dates. Components: Lodgings, Meals, Light Refreshments, Meeting Spaces, Parking, Audio/Visual Equipment Rental: A. Lodging: The lodging facility shall support approximately 75 single-occupancy rooms, for a 2-night stay. Entity must honor the U.S. Government Per Diem for lodging (www.gsa.gov/perdiem). Lodging Dates and Rates: Note 12 guest rooms will be needed on 9.22.26 for a small group of attendees. Check in Date 9.23.26 - 75 guest rooms 9.24.26 – 75 guest rooms Check out Date 9.25.26 Single Occupancy: • Rate for Falmouth MA, Government Rate $142/night per General Services Administration (GSA) • Rate for Newport RI, Government Rate $ 218/night per General Services Administration (GSA). B. Meals: Entity must honor the U.S. Government Per Diem Rate for meals and incidentals for breakfast, lunch and dinner www.gsa.gov/perdiem for approximately 80 attendees. Example 9.23.24 – Afternoon Break, Dinner, Half day beverage service 9.24.24 – Breakfast, Lunch, Dinner, All day beverage service 9.25.26 – Breakfast, Half day beverage service C. Meeting Space: The venue must be able to provide 2 breakout rooms that can hold at a minimum 1/3 of the participants as well as a main room space that can accommodate the entire staff of approximately 75 people from 9.23.26 -9.25.26. D. Parking: On-site parking is required for the entirety of the stay 3 days/2 nights based on the confirmed number of attendees and must be available for the dates of 9.23.26 -9.25.26. E. Audio/Visual Equipment Rental Requirements: Preferred on Site or suggested vendor • House Sound System Package – includes mixer, wired podium microphone, wireless lavalier microphone, and PC audio (through HDMI and 3.5 mm stereo connection). • Tripod Screen Package – includes high-definition projector and all cabling to connect to client laptop (VGA, HDMI cabling, power strip). • Audio, Visual and power connections need to be located at same place to connect client laptops. • Provide in-house on -site support for Audio/Visual. • Including setup/breakdown cost as well as all fees. • Place of Performance/Hotel Locations: • Falmouth Massachusetts or • Newport Rhode Island • Contract Type: The Government intends to grant an award, Firm Fixed Price contract, subject to funding, to fulfill this requirement. • Date of Award: The contract award date is dependent upon final budget approval and availability of funding. • Contract Award Evaluation Criteria/Payment: • The Government will award a contract resulting from the solicitation to the lowest price responsible offeror, whose offer conforms to the solicitation in accordance with FAR Part 13. • The award is contingent that the entity must be in the location listed under Place of Performance with U.S. Probation representative viewing the site prior to the final award as well honoring General Services’ Administration published per rates for both lodging and meals Per Diem Rates | GSA. • A Purchase Order and or credit card will be issued to the selected offeror and payment made by invoicing U.S. Probation for the agreed upon services. • No advanced payment except for deposit via invoice • Balance due upon completion of the event, via invoice • SAM Registration: All offerors must be registered on the System of Award Management (SAM) database to be considered for contract award. Offerors can obtain further information in SAM via the website https://www.sam.gov. There is no fee to register for this site. • Availability of Funds: Due to the competitive standard of the places of performance as well as other factors that can affect availability of these requirements, sourcing for the listed services must be done in advance. • Communications Prior to Award: All communication should be directed – via email – to the points of contact: KrisAnn O’Herron – Budget and Procurement Manager; [email protected] Vonder Lucas – Budget and Procurement Specialist; [email protected] Sherly Taylor – Budget and Procurement Technician; [email protected] All questions must be submitted to the points of contact no later than 5:00pm Eastern Standard Time; Wednesday, June 10, 2026. • Quotes/Offers Due Date: Quotations are to be submitted electronically via email to all contacts, no later than 12:00pm Eastern Standard Time; Friday June 12, 2026. The subject line of the email must contain “Solicitation – MA -PROB26 – 0001” Place of Contract Performance: U.S. Probation and Pretrial Services Agency, District of Massachusetts John Joseph Moakley Courthouse 1 Courthouse Way, Suite 1-200 Boston MA 02210

Opportunity Summary

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