7510--Document Scanners | SAM.gov Opportunity | G2X

7510--Document Scanners

Solicitation36C24826Q0609Notice typeSources SoughtBay Pines, FL

Attachments

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Name	Type	Posted	Actions
36C24826Q0609.docx	DOCX	Apr 20, 2026	Download

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7510--Document Scanners

Sources Sought36C24826Q0609Apr 20, 2026 · v1

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Opportunity Summary

The Department of Veterans Affairs has issued this Sources Sought notice to identify qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) capable of providing document scanners for the C.W. Bill Young VA Healthcare System in Bay Pines, Florida. This market research initiative supports the Business Office Service, Medical Records Scanning section, in increasing productivity and reducing a scanning backlog. The required scanners will integrate with VA workstations and VISTA software to process patient medical records, including community care exams and external VA records.

The scope of this requirement includes brand name or equal RICOH fi-8950 scanners. These units must feature automatic document feeders, duplex scanning speeds of at least 150 ppm for simplex and 300 ipm for duplex at 300 dpi, and an optical resolution of 600 dpi. The equipment must support various output formats and document sizes ranging from 48 by 70 millimeters to 304.8 by 431.8 millimeters. All items are to be delivered to the Bay Pines location following the receipt of a purchase order and must include a standard manufacturer industry warranty.

This procurement is identified by solicitation number 36C24826Q0609 and falls under NAICS code 339940 for Office Supplies (except Paper) Manufacturing and PSC 7510 for OFFICE SUPPLIES. Interested parties, including SDVOSB, VOSB, and small business entities, must submit a capability statement via email to the point of contact, William Penhallegon, by April 30, 2026, at 2:00 PM. The information gathered will determine the feasibility of a socio-economic set-aside, such as SDVOSBC.

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Opportunity Summary

Opportunity Details

Response deadline: Apr 30, 2026Expired 43 days ago
NAICS: 339940 (opens in new tab)
PSC: 7510 (opens in new tab)
Set aside: SDVOSBC
Published: Apr 20, 2026
Updated: Apr 20, 2026
Agency: VETERANS AFFAIRS, DEPARTMENT OF
Office: VETERANS AFFAIRS, DEPARTMENT OF
Department: —
Source: View on SAM.gov (opens in new tab)

Contact and place of performance

Point of contact: William Penhallegon

Place of performance

Bay Pines, FL 33744

USA

Original Description

Good day, SDVOSB s, VOSB s, SB s This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue a solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SDVOSB businesses. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete. Please direct reply in the affirmative via email if you are interested and can provide the required service/product for this requirement. Please provide your capability statement, I will accept responses for this Sources Sought until the 30th of April, 2026 at 14:00, thanks. STATEMENT OF NEED GENERAL: C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744, has a requirement for the Business Office Service, Medical Records Scanning section to increase productivity and relieve a scanning backlog. BACKGROUND: The C.W. Bill Young has a requirement to reduce scanning backlog (Action Item) PURPOSE: Scanners will connect to VA Workstations and connects to VA VISTA software to accommodate the scanning of patient medical records.. These records include Community care exams, other VA s medical records, and are a crucial component in delivering patient care. SCOPE: C. W. Bill Young (Bay Pines) is requesting contractors provide brand name or equal equipment that meets or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the government. PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities: RICOH fi-8950: ADF (Automatic Document Feeder)/Manual Feed, Duplex Scanning Speed (A4 Landscape)(Color /Grayscale / Monochrome )Simplex: 150 ppm (200/300 dpi) Duplex : 300 ipm (200/300 dpi) Scanning Speed (A4 Portrait)(Color /Grayscale /Monochrome ) Simplex: 115 ppm (200/300 dpi) Simplex: 115 ppm (200/300 dpi) Image Sensor Type CIS x 2 (front x 1, back x 1) Light Source RGB LED x 4 (front x 2, back x 2) Optical Resolution 600 dpi Output Resolution (Color/Grayscale/Monochrome) 50 to 600 dpi (adjustable by 1 dpi increments), 1,200 dpi (driver) Output Format Color: 24-bit, Grayscale: 8-bit, Monochrome: 1-bit Background Colors White/Black (selectable) Document Size Max 304.8 x 431.8 mm Document Size Min 48 x 70 mm FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above. SOFTWARE: N/A TRAINING: Government will not require additional training. WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment. DELIVERY SCHEDULE: All items to be delivered after receipt of purchase order PLACE OF Delivery C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744,