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Design and Construction for a Single Family House US Embassy Tallin, Estonia
Contact and place of performance
Ms. Gallone
Tallin, EE-37
EST
PRE-SOLICITATION NOTICE Solicitation No.: 19GE5026R0082 The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for: Design and Construction Services for a Single Family House US Embassy Tallin, Estonia The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price Construction ty...
View moreAll work shall be in accordance with international professional standards of skill, safety, and diligence.
The magnitude of this project is anticipated to be between $250,000 and $500,000 for the entire project.
Companies interested in the solicitation should express their interest by written correspondence, no later than 08 June 2026, at the following email addresses [email protected] and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. DO NOT TELEPHONE.
Firms shall be knowledgeable in written and spoken English.
APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST
In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:
a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,
b. Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and
c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.
You will be required to provide information that clearly shows you are able to perform work in Estonia. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
Irrevocable Letters of Credit (ILOC): The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract.
If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon contract award.
UEI number: _______________________ SAM Registered: ( ) Yes ( ) No
* System for Award Management: https://sam.gov
The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.
Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.
The solicitation package/documents shall not be placed on SAM.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list may receive a copy of the solicitation package/documents when available.
The Department of State’s Regional Procurement Support Office in Frankfurt has issued a pre-solicitation notice for design and construction services for a single-family diplomatic housing unit in Tallinn, Estonia. This project, identified under solicitation number 19GE5026R0082, involves remodeling a staff residence through a firm-fixed-price contract. The selected contractor will be responsible for advancing concept designs, securing local permits, and managing site preparation, demolition, and structural repairs. The scope includes accessibility upgrades, security enhancements, and the adjustment of plumbing, electrical, and HVAC systems to meet Department of State standards and local building codes.
The magnitude of the project is estimated between $250,000 and $500,000, with an anticipated contract award during the third quarter of calendar year 2026. The requirement is classified under NAICS 236118 for Residential Remodelers and PSC C1FA for Architect and Engineering- Construction: Family Housing Facilities. This acquisition is being conducted through full and open competition. Performance must align with security and ABA accessibility requirements, and the contractor must demonstrate the ability to operate and obtain necessary licensing and visas within Estonia.
Interested firms must submit a written expression of interest to the designated Point of Contact, Ms. Gallone, by June 8, 2026. Submissions must include the firm's contact details and a checklist acknowledging compliance with authorization requirements for performing work in Estonia. Successful awardees are required to be registered in the System for Award Management (SAM) and must provide surety in the form of Irrevocable Letters of Credit totaling 40% of the contract value. Solicitation documents will be provided directly to firms that submit the required expression of interest and documentation checklist.
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