Name | Type | Posted | Actions |
|---|---|---|---|
19PL9026Q0011_RFQ_AC_maintenance.doc | DOC | Mar 20, 2026 |
Maintenance Services of Air Condition Units (Split Systems)
Contact and place of performance
M. Brandon Rigby
Warsaw, PL-MZ 00540
POL
Subject: Request for Quotes No. 19PL9026Q0011-Maintenance Services of Air Condition Units (Split Systems) Issued Date: March 20, 2026 Closing Date: April 3, 2026 Enclosed is a Request for Quotes (RFQ) for annual routine maintenance of Air Conditioning systems in approximately 500 inside and 450 outside units in Offices and Residential Properties in Warsaw, Poland. The Embassy is planning to make a multiple awar...
View moreQuotations are due by April 3, 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to [email protected]. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB.
For a quotation to be considered, you must also complete and submit two separate Volumes of your proposal as follows:
VOLUME 1 Price.
1. SF-18 - filled in and signed
2. Section A, Price – fill in the price format
3. Section L Representations and Certifications – signed
4. Proof of SAM registration
VOLUME 2 Technical
1. Offeror’s Qualifications, as required in Section J
2. Business Management/Technical Proposal per instruction in Section J:
• Experience and Past Performance
• Qualifications of AC Technician (s)
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
The Government will not consider any offer that proposes to subcontract any portion of the required commercial services. The Contractor shall perform all services required under this solicitation using its own resources and personnel. Offers that include subcontracting of any portion of the services will be deemed non-responsive and will be disqualified from further evaluation.
Subcontracting of services under this contract is prohibited. This requirement ensures the existence of a single point of contact and minimizes risks associated with a lack of coordination among multiple service providers. The direct provision of services by a single firm is crucial for maintaining consistent quality standards, timely execution, and effective communication throughout the entire duration of the contract.
The Department of State has issued solicitation 19PL9026Q0011 for annual routine maintenance services for split-system air conditioning units located in offices and residential properties in Warsaw, Poland. The scope involves approximately 500 inside and 450 outside units. This requirement falls under NAICS 238220 for Plumbing, Heating, and Air-Conditioning Contractors and PSC 4120 for Air Conditioning Equipment. The government intends to award multiple indefinite-delivery/indefinite-quantity contracts for a one-year performance period. No specific set-aside is designated for this procurement.
The U.S. Government intends to award contracts to responsible companies based on the lowest-priced, technically acceptable offers. The contractor is required to perform all services using its own resources and personnel, as subcontracting any portion of the commercial services is strictly prohibited. Proposals must be submitted in two volumes: a price volume including the SF-18 and SAM registration proof, and a technical volume detailing experience, past performance, and the qualifications of air conditioning technicians.
Responses are due by April 3, 2026, and must be submitted electronically in English to the Warsaw procurement office. Offerors must be registered in the System for Award Management (SAM) database at the time of proposal submission. The solicitation package, titled 19PL9026Q0011_RFQ_AC_maintenance.doc, was published on March 20, 2026. M. Brandon Rigby serves as the point of contact for this requirement.
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