Contact and place of performance
Kevin M. Phillips
Singapore, SG-01
SGP
Enclosed is a Request for Quotations (RFQ) for commercial event planning services to support the planning and coordination of the Embassy’s Fourth of July Independence Day Celebration in Singapore. If you would like to submit a quotation, please follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1...
View moreQuotations must be submitted electronically to [email protected]
. Quoters are responsible for ensuring their quotation is received by the deadline. It is recommended to request a delivery/read receipt. Submissions must be in MS Word (2007/2010), MS Excel (2007/2010), or Adobe Acrobat (PDF) format. Each file must not exceed 30MB. Files exceeding 30MB must be split and submitted in separate emails, each under the 30MB limit.
In order for a quotation to be considered, quoters must complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM registration
Quoters must be registered in the System for Award Management (SAM) database at https://www.sam.gov
at the time of quotation submission in accordance with FAR 4.1102. Quoters must have an active Unique Entity Identifier (UEI) in SAM. Failure to be registered at the time of quotation submission may result in the quotation being determined non-responsible and removed from consideration. Quoters are encouraged to register immediately if interested in submitting a quotation.
The U.S. Department of State has issued solicitation 19SN1026Q0016 for commercial event planning services to support the coordination of the U.S. Embassy Singapore’s Fourth of July Independence Day Celebration. This requirement falls under NAICS 561920 for Convention and Trade Show Organizers and PSC R499 for Support- Professional: Other. The government intends to award a contract or purchase order to the responsible quoter who submits the lowest-priced, technically acceptable quotation. Evaluation may occur without discussions, and performance will take place in Singapore.
Interested parties must demonstrate legal authorization to conduct business in Singapore, including possessing all necessary licenses, permits, and tax identification numbers required by local laws and regulations. Quoters are required to maintain an active registration in the System for Award Management (SAM) database and possess a Unique Entity Identifier (UEI) at the time of submission. Submissions must be provided in English and include the completed Standard Form 1449, pricing schedules, representations and certifications, and proof of SAM registration.
The deadline for electronic submissions is April 14, 2026, at 16:30 Singapore Time. All documentation must be submitted in Microsoft Word, Excel, or Adobe Acrobat formats, with individual files not exceeding 30MB. The solicitation includes two attachments: the original solicitation document published on March 27, 2026, and a Questions and Answers document posted on April 20, 2026. Kevin M. Phillips serves as the primary point of contact for this procurement.
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