On-site Secure Document Shredding Services for Gallup Service Unit (Buy Indian Act Market Research)

• Company Information: Company name, address, Unique Entity Identifier (UEI), CAGE code, and point of contact.
• Buy Indian Act Status: A statement confirming your company’s status as an ISBEE or IEE.
• Capability Narrative: A detailed description of your company’s ability to meet the key requirements. At a minimum, your narrative must address the following specific points:
  1. Service Methodology: Describe your experience providing on-site, cross-cut shredding services at multiple locations for a single client.
  2. Compliance with Health Information Regulations: Describe your company's experience and protocols for handling sensitive documents subject to the Health Insurance Portability and Accountability Act (HIPAA) and the Privacy Act of 1974.
  3. Security & Chain of Custody: Detail your process for ensuring the security of materials, including the use of contractor-provided locked containers (specify sizes your company provides, e.g., 65/95 gallon), and your procedures for maintaining chain of custody from collection to destruction.
  4. Personnel Security: What are your company’s standard procedures for employee background checks and identification? Confirm that your employees who will be on-site wear company uniforms and possess proper identification.
  5. Proof of Destruction: Describe your process for providing a "Certificate of Destruction" to the client after each service is completed.
  6. Equipment & Verification: Confirm that your shredding trucks are equipped with a viewing screen to allow for client observation and verification of the destruction process.
• Past Performance: A list of at least two recent, relevant contracts (within the last 3 years) for similar services.

3.0 SUBMISSION INSTRUCTIONS
Please submit your capability statement to the Point of Contact listed below via email by no later than 4:00 PM Eastern Time on 3/22/2026. The subject line of the email should read: "Response to Sources Sought (Buy Indian Act): On-site Secure Document Shredding Services".