Western Oregon Service Unit School Based Health Center Furniture

Issue Date: May 20, 2026

Quotation Due Date: June 23, 2026 at 5:00 PM Pacific Time

Submit Quotations To: [email protected] and [email protected]

Email Subject Line: 75H71326Q00047 - WOSU SBHC Furniture Quote

ATTACHMENTS

- Attachment 1 - Schedule of Items

- Attachment 2 - Specifications Sheet

- Attachment 3 - IHS IEE Representation Form

This requirement is for one (1) Firm-Fixed-Price (FFP) purchase order for one-time purchase of School-Based Health Center Furniture for the Indian Health Service, Portland Area Office, Western Oregon Service Unit, Salem, Oregon. The requirement includes furniture, related accessories, delivery, assembly, placement, and installation for the Western Oregon Service Unit School-Based Health Center, including the items listed in Attachment 1 - Schedule of Items. Furniture shall be furnished, delivered, installed, and provided in accordance with Attachment 2 - Specifications Sheet.

Period of Performance/Delivery Date:

The period of performance will begin on the date of award and continue through delivery, assembly, placement, installation, and final acceptance. The anticipated delivery and installation window is January 2027; however, actual delivery and installation dates will be stated in the Notice to Proceed (NTP). The contractor shall deliver and install all furniture within 30 calendar days after the NTP, unless otherwise directed in writing by the Contracting Officer. The actual period of performance will be stated in the award. Government acceptance will occur at the Western Oregon Service Unit.

Place of Performance/Delivery Address:

Western Oregon Service Unit, School-Based Health Center

3750 Chemawa Road NE

Salem, Oregon 97305.

APPLICABLE PROVISIONS AND CLAUSES

The solicitation document and incorporated provisions and clauses are those in effect through the FAR and applicable HHSAR guidance current as of the solicitation issue date.

FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services applies to this acquisition.
FAR 52.212-2 Evaluation - Commercial Products and Commercial Services applies to this acquisition.
FAR 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services applies.

CLAUSES INCORPORATED BY REFERENCE FAR 52.252-2

Full text available at http://www.acquisition.gov

- 52.202-1 Definitions (JUN 2020).

- 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023).

- 52.204-7, System for Award Management - Registration (NOV 2025).

- 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011).

- 52.204-13, System for Award Management - Maintenance (NOV 2025).

- 52.204-19, Incorporation by Reference of Representations and Certifications (DEC 2014).

- 52.219-14, Limitations on Subcontracting (NOV 2025).

- 52.219-33, Nonmanufacturer Rule (NOV 2025).

- 52.222-3, Convict Labor (NOV 2025).

- 52.222-26 Equal Opportunity (SEP 2016)

- 52.222-35, Equal Opportunity for Veterans (NOV 2025).

- 52.222-36, Equal Opportunity for Workers with Disabilities (NOV 2025).

- 52.222-50, Combating Trafficking in Persons (NOV 2025).

- 52.222-54, Employment Eligibility Verification (NOV 2025).

- 52.222-62, Paid Sick Leave Under Executive Order 13706 (NOV 2025).

- 52.223-6 Drug-Free Workplace (MAY 2001)

- 52.224-1 Privacy Act Notification (APR 1984)

- 52.224-2 Privacy Act (APR 1984)

- 52.225-1, Buy American - Supplies (NOV 2025).

- 52.225-2, Buy American Certificate (NOV 2025).

- 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024).

- 52.229-3 Federal, State, and Local Taxes (FEB 2013)

- 52.229-4 Federal, State, and Local Taxes (State and Local Adjustments) (FEB 2013)

- 52.232-1 Payments (APR 1984)

- 52.232-17, Interest (MAY 2014).

- 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018).

- 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

- 52.233-1, Disputes (NOV 2025).

- 52.233-3, Protest After Award (NOV 2025).

- 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984).

- 52.237-3 Continuity of Services (JAN 1991)

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES:

- HHSAR 352.226-1, Indian Preference (DEC 2015).

- HHSAR 352.226-2, Indian Preference Program (DEC 2015).

- HHSAR 352.226-4, Notice of Indian Small Business Economic Enterprise Set-Aside (JAN 2022).

- HHSAR 352.226-6, Indian Economic Enterprise Subcontracting Limitations (JAN 2022).

- HHSAR 352.226-7, Indian Economic Enterprise Representation (JAN 2022).

- HHSAR 352.232-71, Electronic Submission of Payment Requests (FEB 2022).

- HHSAR 352.237-70, Pro-Children Act (DEC 2015).

- HHSAR 352.237-71, Crime Control Act of 1990 - Reporting of Child Abuse (DEC 2015).

- HHSAR 352.237-72, Crime Control Act of 1990 - Requirement for Background Checks (DEC 2015).

The Contractor may submit invoices through IPP after furniture has been delivered, installed, and accepted. Invoices shall identify the applicable order number, CLIN(s), item description(s), quantities delivered, unit prices, extended prices, delivery and installation date, and include packing slips, delivery tickets, or other receiving documentation for the invoice period.

Offerors shall submit a completed IHS Indian Economic Enterprise Representation Form with the quotation. The offeror shall remain eligible as an Indian Economic Enterprise at the time of quotation, at the time of award, and throughout contract performance. If an offeror proposes to use subcontractors or teaming partners, the quotation shall clearly identify the proposed subcontracting or teaming arrangement and show how the prime offeror will comply with applicable Buy Indian Act subcontracting limitations.

INSTRUCTIONS TO RESPONDENTS AND EVALUATION CRITERIA

Submission of Quotes

Quotations shall be submitted electronically to [email protected] and [email protected] no later than June 23, 2026 at 5:00 PM Pacific Time. The email subject line should read: 75H71326Q00047 - WOSU SBHC Furniture Quote.

The Government may consider a quotation received after the due date and time only if the Contracting Officer determines that doing so would not unduly delay the acquisition and would be in the Government interest. Offerors are responsible for ensuring timely receipt.

Quotes shall include:

• Completed price quote (Attachment 1 - Schedule of Items) with unit and extended prices for every CLIN. Pricing shall include all furniture, accessories, packaging, shipping, handling, F.O.B. destination delivery, storage before the scheduled delivery date if applicable, assembly, installation, placement, cleanup, overhead, profit, and other costs necessary to provide the requirement.
• Product information, cut sheets, manufacturer name, model or part number, finish information, warranty information, and any equivalent or substitution information necessary for the Government to determine conformance with the specifications.
• Delivery and installation approach confirming the ability to deliver and install all furniture within 30 calendar days after the NTP and identifying any lead time, staging, or access assumptions.
• Prior experience and past performance on recent and relevant commercial furniture, healthcare furniture, educational facility furniture, office furniture, or similar supply-and-installation requirements, including at least three references.
• Confirmation of active SAM.gov registration for Federal Government contracts and the offeror's UEI.
• Completed IEE Form.
• Offerors shall quote on an all-or-none basis. Quotations that do not include pricing for all required items may be determined unacceptable.

Questions

Questions regarding this solicitation shall be submitted in writing via email to [email protected] and [email protected] no later than four (4) business days prior to the closing date. The subject line shall include the solicitation number 75H71326Q00047.

BASIS FOR AWARD

The Government intends to award a contract to the responsible Offeror whose conforming quote represents the best value to the Government, considering only Price and Past Performance. Price and Past Performance are approximately equal in importance. The Government may award to other than the lowest-priced Offeror.

The Government reserves the right to:

• Make no award
• Evaluate quotes without discussions
• Communicate with Respondents for clarification purposes only
• Exclude quotes that fail to follow solicitation instructions

EVALUATION FACTORS

The Government will first determine whether quotations are complete, eligible for the ISBEE set-aside, and conform to the material solicitation requirements, including all-or-none pricing, submission of required representations, and submission of product information adequate to determine compliance with the specifications. Conforming quotations will be evaluated using only Price and Past Performance. The Government may make no award if no quotation conforms to the solicitation, if no offeror is responsible, or if pricing is not determined fair and reasonable.

The following factors will be used to evaluate quotations:

Factor 1 - Price. The Government will evaluate the total evaluated price for the one-time purchase. Total evaluated price will be calculated using the total extended price in Attachment 1. The Government will determine whether prices are fair and reasonable. The Government may also evaluate price realism to assess whether quoted prices reflect a clear understanding of the requirement and are not so low as to create unacceptable performance risk. The Government may determine a quotation unacceptable if prices are incomplete, unrealistic, materially unbalanced, or if the price is not fair and reasonable.

Factor 2 - Past Performance. The Government will evaluate the recency and relevance of the offeror and any proposed major subcontractor experience providing comparable commercial furniture, healthcare furniture, educational facility furniture, office furniture, or similar supply-and-installation requirements. The Government may consider references provided by the offeror and information available from other Government or commercial sources. The Government may consider timeliness, delivery accuracy, product quality, installation quality, customer satisfaction, quality control, communication, schedule management, punch list resolution, replacement of defective or damaged items, and performance on similar requirements. An offeror without any history of Past Performance will receive a neutral rating for this factor.

Relative Importance: Price and Past Performance are approximately equal in importance. Neither factor is significantly more important than the other. The Government may make price/past performance tradeoffs and may award to other than the lowest-priced offeror if the Government determines that a past performance advantage warrants the price premium.

AWARD INFORMATION

A single award is anticipated. Written notice of award or acceptance of a quotation furnished to the successful offeror within the time for acceptance specified in the quotation shall result in a binding contract without further action by either party. The Government reserves the right to award without exchanges, to communicate with offerors if needed, to reject any or all quotations, and to waive informalities and minor irregularities when in the Government interest.

End of Combined Synopsis-Solicitation.