US Embassy South Africa - Fleet Management Services
Contact and place of performance
Michelle Thompson
PRETORIA, ZA-GT
ZAF
The U.S. Embassy in South Africa requires a fleet management contract with a vendor that supplies fleet cards for vehicle-related expenses such as: Fuel Oil and AdBlue Tolls and Parking Fees Roadside Assistance and vehicle towing The Fuel will be purchased at petrol filling stations using the Fleet cards issued. The anticipated performance is for a base period of Five (5) years (Base year plus Four (4) options). All...
View moreEmail subject line: 19SF7526Q0017 – FLEET MANAGEMENT SERVICES.
PAYMENT TERMS: Payments are made on a monthly basis after receipt of services. Payment is made within 30 calendar days after receipt of invoice. Since no price increases can be allowed during the term of this contract you must make provision for any probable increases. Advance payments are not authorized.
Please take note of the following as this is important for any company wishing to do business with the U.S Government:
All tenderers must register with SAM (Guidance attached herewith)
***upon submission of your quote please confirm that you are registered in SAM.gov and include your Unique ID number.
The U.S. Government cannot accept any local terms and conditions or clauses, as they are bound by U.S. Legislation and laws. By submitting a quotation, you agree to waiver your companies’ terms and conditions or clauses. Clauses are attached to the RFQ.
PLEASE NOTE: THIS CONTRACT WILL NOT BE MODIFIED DUE TO PRICE OR EXCHANGE RATE FLUCTUATION
The successful offeror will be required to:
1. Must comply with U.S. Clauses. South African Terms and conditions do not apply; by submitting a quote, you accept the U.S Embassy’s Terms and Conditions
2. Must complete SF1449 and W-14 forms, complete the pricing columns and check the relevant boxes on the Section 5 of the solicitation.
For a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11
6. Proof of SAM Registration
The Department of State’s U.S. Embassy in South Africa has issued solicitation 19SF7526Q0017 for comprehensive fleet management services in Pretoria, South Africa. This requirement focuses on the provision of fleet cards to cover vehicle-related expenses including fuel, oil, AdBlue, tolls, parking fees, roadside assistance, and towing. Fuel will be purchased at commercial petrol stations using these issued cards. The government intends to award a firm-fixed-price contract for a base period of one year with four subsequent one-year option periods, totaling five years of performance.
The procurement is classified under NAICS 561110 for Office Administrative Services and PSC S204 for Housekeeping- Fueling and Other Petroleum. No specific set-aside has been designated for this opportunity. Responsible sources must submit electronic quotations in English to the Pretoria contracting office by the response deadline of February 23, 2026. Submissions must include a completed SF-1449, pricing for Section I, representations and certifications from Section 5, and IRS Form W-14. Offerors are required to be registered in the System for Award Management (SAM) at the time of submission and provide their Unique ID number.
The U.S. Government may award this contract based on initial offers without conducting discussions. Payment terms are net 30 days following the monthly receipt of services and invoices; advance payments and price increases due to exchange rate or price fluctuations are not authorized. Supporting documentation for this solicitation includes the primary solicitation document, the W-14 form, and SAM registration guidance for international registrants. Michelle Thompson serves as the point of contact for this requirement.
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