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Roof replacement at the Chief of Mission Ballroom in Accra, Ghana
Contact and place of performance
ANDRA BALTA
GHA
The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for: Roof replacement at the Chief of Mission Ballroom in Accra, Ghana The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price type contract during the third quarter of calendar year 2026. The successful contractor shall pro...
View moreThe magnitude of this project is anticipated to be between $400.000,00 and $700.000,00
Companies interested in the solicitation should express their interest by written correspondence, no later than June 15, 2026, 15:00 CEST at the following email addresses [email protected] and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. Please do not telephone.
Firms shall be knowledgeable in written and spoken English.
The solicitation package/documents shall not be placed on SAM.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.
APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST
In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:
a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,
b. Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and
c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.
You will be required to provide information that clearly shows you are able to perform work in Ghana. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
Irrevocable Letters of Credit (ILOC): The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract.
If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon contract award.
UEI number: _______________________ SAM Registered: ( ) Yes ( ) No
* System for Award Management: https://sam.gov
The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.
Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.
The Department of State, through the Regional Procurement Support Office in Frankfurt, Germany, has issued a pre-solicitation notice for the replacement of the roof at the Chief of Mission Residence Ballroom in Accra, Ghana. This project, identified by solicitation number 19GE5026Q0094, requires the removal of existing clay tile roofing, gutters, and rainwater leaders, followed by the installation of new sheet metal roofing panels and metal trusses. Additional services include replacing wood soffits, facia, and plywood decks, installing reflective insulation and flashings, and painting all eave boards and soffits. The government intends to award a firm-fixed-price contract for these construction services during the third quarter of calendar year 2026, with an estimated project magnitude between $400,000 and $700,000.
The procurement is classified under NAICS code 238160 for Roofing Contractors and PSC Z2AZ for the repair or alteration of other administrative facilities and service buildings. This requirement is being competed via full and open competition with no set-aside designated. The successful contractor must provide all management, coordination, and supervision necessary to complete the work in Ghana. Key requirements for award include the ability to provide Irrevocable Letters of Credit totaling 40% of the contract value and demonstrating the legal authorization to perform work within Ghana, including any necessary licensing or visa arrangements.
Interested firms must submit a written expression of interest to the point of contact, Andra Balta, by June 15, 2026. This submission must include the firm’s name, contact information, physical address, and a completed application checklist to receive the solicitation documents, as they will not be posted publicly on SAM.gov. Contractors are required to be proficient in English and must be registered in the System for Award Management (SAM) prior to contract award. Performance will take place in Accra, Ghana, and the solicitation is subject to the laws and regulations of the United States of America.
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