Room Accommodation and Conference Package for OPDAT Region 10 and Region 13 Workshop in Cebu City
The U.S. Embassy Manila is seeking quotations for lodging and conference services to support the OPDAT Region 10 and Region 13 Workshop in Cebu City, Philippines. The requirement specifies a 4- or 5-star hotel accredited by the Department of Tourism (DOT) for an event scheduled from June 28 to July 2, 2026. Quotes must be firm-fixed-price and submitted in English by June 15, 2026. The government will confirm the order through a signed purchase order, with payment made via Electronic Fund Transfer (EFT) within 30 days of a correct invoice. Bidders must be official hotel representatives with a permanent business address and telephone listing in the Philippines. The U.S. Embassy Manila is seeking lodging, meeting space, meals, and airport transfers for the OPDAT workshop in Cebu City. The government intends to award a firm-fixed-price purchase order to a 4-5 star DOT-accredited hotel in the area. The U.S. Embassy Manila requires lodging, meeting facilities, and logistics for approximately 55 participants in Cebu City from June 28 to July 2, 2026. The venue must be a 4-5 star DOT-accredited hotel located within the Cebu I.T. Park area.
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Contact and place of performance
Cherie Mhel Macalalad -Castillo
PHL
The Embassy invites you to submit a quotation for the attached solicitation. NOTE: The U.S. government does not sign any documents or agreement outside of the organization for the confirmation of order. The issuance of a fully approved and signed purchase order, by the Contracting Officer, from the U.S. government will serve as the confirmation of acquiring the items and/or services. Offers and payment in U.S. dollar...
View morePrice Offer shall be firm fixed – price, VAT Exempt. The U.S. Government is exempt from paying the ad valorem/ specific tax, custom and duties imposed by the Philippine Government under Section 106(a) and 109 of the Tax Code of 1997, respectively. Thus, price(s) shall be billed to the U.S. Government net of ad valorem tax, value added tax, customs and duties.
Products and Services shall be in compliance with NDAA.
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance
Services or Equipment.
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance
Services or Equipment.
52.204-26 Covered Telecommunications Equipment or Services-Representation.
Payment shall be made via Electronic Fund Transfer (EFT) within 30 days from receipt of the original and correct statement of account. The Direct Deposit Sign Up Form for the EFT payment will be provided to the vendor upon award.
Confirmation of Order. The issuance of fully approved and signed purchase order by the Contracting Officer will serve as the confirmation of acquiring the items and/or services.
Submission of Offers:
Firm fixed price offers are due by June 15, 2026, no later than 12:00 Noon (Philippine local time). No quotes shall be accepted after this time.
Offers must be in English and incomplete offers will not be accepted.
Electronic submissions are acceptable. Please submit your offer via email to [email protected] prior to the response date and time. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for your offer to be considered for evaluation you must also complete and submit the following:
Complete the checkboxes, mark N/A if not applicable
Kindly ensure that all requirements are addressed in your quotation.
52.225-17 Evaluation of Foreign Currency Offers.
If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using US Embassy Exchange Rate in effect as follows:
(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.
(b) For acquisitions conducted using negotiation procedures-
(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise
(2) On the date specified for receipt of proposal revisions
(End of provision)