INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) PREVENTIVE AND REMEDIAL MAINTENANCE SERVICES FOR CHILLERS

The Smithsonian Institution (SI) is seeking proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to maintain chillers across its facilities. Managed by the Office of Facilities Management and Reliability (OFMR), the work covers original equipment manufacturer (OEM) units at museums, research centers, and support sites in Washington, DC; Maryland; Virginia; and New York. The contractor will ensure the operation of climate control systems necessary for preserving museum artifacts and maintaining specialized environments for live animals. This is a full and open competition under NAICS code 236220 with a $45 million size standard. The contract includes a 12-month base period and four option years, with the possibility of nine additional one-year renewals. Proposals are due July 30, 2026, via Dropbox. Optional site visits are scheduled for June 15 and 16, 2026. Key requirements include managing 102 chiller units, adhering to a mandatory pricing template, and using the TRIRIGA Computerized Maintenance Management System (CMMS) for all work tasks and performance tracking. This requirement involves maintaining approximately 102 chiller units through preventive services, emergency calls, and repairs. The contractor provides all labor and materials to support critical environments, including museum galleries and research labs. Work management is handled through institutional IT systems, and staff must meet specific experience and security standards. The Smithsonian Institution requires maintenance for approximately 102 chillers located in Washington, DC, Maryland, Virginia, and New York. This IDIQ contract covers annual preventive maintenance, emergency service, and remedial repairs to support climate control for museum collections and animal habitats.