Name | Type | Posted | Actions |
|---|---|---|---|
Dropbox Submittal Link | LINK | Jun 2, 2026 | |
Chiller Inventory.pdf | Jun 2, 2026 | ||
Tririga Usage Section.pdf | Jun 2, 2026 | ||
Bid Sheet for Chillers Solication.xlsx | XLSX | Jun 2, 2026 | |
Chillers SOW Final.pdf | Jun 2, 2026 | ||
Chillers Solicitation w SF33.pdf | Jun 2, 2026 |
INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) PREVENTIVE AND REMEDIAL MAINTENANCE SERVICES FOR CHILLERS
The Smithsonian Institution (SI) is seeking proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to maintain chillers across its facilities. Managed by the Office of Facilities Management and Reliability (OFMR), the work covers original equipment manufacturer (OEM) units at museums, research centers, and support sites in Washington, DC; Maryland; Virginia; and New York. The contractor will ensure the operation of climate control systems necessary for preserving museum artifacts and maintaining specialized environments for live animals. This is a full and open competition under NAICS code 236220 with a $45 million size standard. The contract includes a 12-month base period and four option years, with the possibility of nine additional one-year renewals. Proposals are due July 30, 2026, via Dropbox. Optional site visits are scheduled for June 15 and 16, 2026. Key requirements include managing 102 chiller units, adhering to a mandatory pricing template, and using the TRIRIGA Computerized Maintenance Management System (CMMS) for all work tasks and performance tracking. This requirement involves maintaining approximately 102 chiller units through preventive services, emergency calls, and repairs. The contractor provides all labor and materials to support critical environments, including museum galleries and research labs. Work management is handled through institutional IT systems, and staff must meet specific experience and security standards. The Smithsonian Institution requires maintenance for approximately 102 chillers located in Washington, DC, Maryland, Virginia, and New York. This IDIQ contract covers annual preventive maintenance, emergency service, and remedial repairs to support climate control for museum collections and animal habitats.
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Contact and place of performance
CHRISTOPHER JOHNSON
Washington, DC
USA
This solicitation is for the Preventive and Remedial Maintenance Services for Chillers at the Smithsonian Institution. The Smithsonian will be seeking Proposals for Indefinite Delivery/Indefinite Quantity (IDIQ) Preventive and Remedial Maintenance Services for Chillers. The applicable North American Industry Classification Codes (“NAICS”) is 236220 Commercial and Institutional Building Construction,...
View moreLocations: SI has a requirement to provide Chillers with routine Preventive and Remedial Maintenance Services for facilities in the following locations: Washington, DC, Suitland, MD, Front Royale, VA, Edgewater, MD, Chantilly, VA and New York, NY.
Background: The Smithsonian Facilities, Office of Facilities Management and Reliability (OFMR) has a facility wide requirement for Preventive and Remedial Maintenance Services for Chillers with multiple original equipment manufacturers. OFMR is the world leader in museum facilities management and operates and maintains the facilities of the Smithsonian in Washington, DC, New York City, New York, Suitland, Maryland, Chantilly and Front Royal, Virginia, Edgewater, Maryland and Smithsonian Tropical Research Institute (STRI) located in Panama
Tour of Site: Site Visits are scheduled for Monday, June 15, 2026 and Tuesday, June 16, 2026. Attendance to both Site Visits is optional. (See RFP for detalis)
Questions/Clarifications: Kindly submit all questions and clarifications in Word format, with each set of questions numbered sequentially. For example, the first set should be numbered 1, 2, 3, the second set 4, 5, 6, to [email protected] . It is requested that all questions be sent in by June 30, 2026 3:00PM ET. Responses will be posted on SAM.gov.
Submittals must be delivered 3:00 PM ET on July 30, 2026 to Dropbox Link: https://www.dropbox.com/request/7tfm2fq96oaz4q6rydgh.