99--V1/V5 Nationwide 45-day Sole Souce Contract to supply granite headstones nationwide

DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition 1. Contracting Activity: Department of Veterans Affairs, National Cemetery Administration, 75 Barrett Heights Road, Suite 309, Purchase Request Number 7868-000369. 2. Nature and/or Description of the Action Being Processed: The National Cemetery Administration, Stafford Centralized Contracting anticipates the sole source award of a fixed price contract is to supply inscribed upright granite headstone on a nationwide basis to private and government cemeteries. 3. Description of Supplies/Services Required to Meet the Agency s Needs: There is a need for a sole source for inscribed upright granite headstone on a nationwide basis to private and government cemeteries with a period of performance of 45 days to Veterans Monument Company a verified SDVOSB. The independent government estimate for this acquisition is $505,400. 4. Statutory Authority Permitting Other than Full and Open Competition: ( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 (X) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5. Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Authority found under Public Law 109-461, and VA Acquisition Circular 2008-01, 819.7007 Sole Source awards to service-disabled veteran-owned small business concerns. (a) A contracting officer may award a contract to a verified SDVOSB concern using procedures other than competitive procedures provided 1. The anticipated award price of the contract to a verified SDVOSB concern (including options) will not exceed $5 million; 2. The justification prepared pursuant to FAR 6.302-5(c)(2)(ii) is posted in accordance with FAR subpart 5.301(d); 3. The SDVOSB concern has been determined to be a responsible source with respect to performance; and 4. In the estimation of the contracting officer, contract award can be made at a fair and reasonable price that offers the best value to the Government. (b) The contracting officer s determination to make a sole source award is a business decision wholly within the discretion of the contracting officer. To ensure that opportunities are available to the broadest number of verified SDVOSBs, this authority is to be used judiciously and only when in the best interest of the Government. (c) A determination that only one SDVOSB can meet the requirement is not required. However, in accordance with FAR 6.302-5(c)(2)(ii), contracts award using this authority shall be supported by a written justification and approval described in FAR 6.303 and 6.304 as applicable (d) When conducting a SDVOSB sole source acquisition, the contracting officer shall ensure the business meets eligibility requirements 819.7003. (e) A procurement requirement estimated to exceed the legislative threshold of $5 million shall not be split or subdivided to permit the use of this SDVOSB sole source authority. Award is will be on a not to exceed $4.9 million over a 45 day period. This action will be posted 14 days after award in accordance with Defense Authorization Act dated 2008. The SDVOSB contractor has been determined to be responsible. The price is fair and reasonable based on comparison to the IGE and pricing received from previous solicitations. The Contracting Officer has determined that it is in the best interest of the Government to award a sole source contract to Veterans Monument Company. There will be a cost savings and eliminate the opportunity for a disruption in services. Veterans Monument Company is the incumbent contractor on the expiring contract that ends on March 31, 2018 and can continue to inscribe upright granite headstone on a nationwide basis to private and government cemeteries for an additional 45 days. 6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: While there are other contractors in Vetbiz.gov, a determination that only one SDVOSB concern available to meet the requirement is not required per the authority cited in VAAR Part 819.7007(b), the contracting officer s determination whether to make a sole-source award is a business decision wholly within the discretion of the contracting officer. A determination that only one SDVOSB concern is available to meet the requirement is not required. 7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer s anticipates the contract award between the Government and Veterans Monument Company will result in a fair and reasonable price in comparison with past pricing and recent quotes or proposals submitted in current procurements. 8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Efforts were made to locate an SDVOSB in Vetbiz, SAM, DSBS, and RFI s posted on FBO. Interested parties are required to submit samples of granite upright headstones that meet the requirements of the statement of work and are reviewed and evaluated by members of the Memorial Program Services. However, the current incumbent Veterans Monument Company is producing granite upright headstones and submitted samples that have passed. Veterans Monument Company has the capability to continue to produce the flat granite markers since there is a current contract. Based on Public Law 109-461 (b) No separate justification or determination and findings are required under this part to set aside a contract action for service-disabled veteran-owned small business concerns. 9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Under the authority granted by Public Law 109-461, the VA is authorized to set-aside contracts and/or award sole source awards to SDVOSB firms. Due to the time constraints and the short performance period of (30) days for the contract, competition would not be possible. 10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Not Applicable. IAW VAAR 819.7007(b) the Contracting Officer s determination whether to make a sole source award is a business decision wholly within the discretion of the Contracting Officer. A determination that only one SDVOSB concern is available to meet the requirement is not required. 11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Based on Public Law 109-461(b) No separate justification or determination and findings are required under this part to set aside on contract action for service-disabled veteran owned small business concerns. There are no barriers to competition we are using the authority granted by VAAR 819.7007 sole source awards to Service Disabled Veteran Owned Small Business concerns as supply inscribed granite upright headstones and to contribute to VA Small Business Goals. There is an existing solicitation that was set-aside as an SDVOSB that is at the pre-award phase, however the current procurement is in a holding pattern due to the agency level protest. The existing requirement has been competed and quotes have been received. The requirement will be awarded once the agency level protest is resolved. The sole source is needed to allow services to continue with the incumbent until the protest is resolved. 12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.