Venue and Support for the 2026 Sergeant Major of the Marine Corps Symposium
Contact and place of performance
Jesse T. Wise
DC 20001
USA
*AMENDMENT 0001* This notice serves to formally modify the SOW to clarify A/V support by requiring readily available technical support to perform immediate troubleshooting in the event of equipment malfunction, and to establish daily operational hours of approximately 0800 to 1700. Additionally, it adds the option that the vendor MAY provide a guest room block of approximately 85 rooms at no cost to the Governme...
View moreOne ballroom for a General Session to accommodate up to 106 people.
One ballroom for a Spouse Session to accommodate up to 30 people.
Three breakout rooms for approximately 25 people each.
An Operations Center for 10 people with specified equipment.
One private office and one green room.
Audio-Visual & Technical Support:
Three LCD projectors with necessary connectors and laser pointers.
Podiums and microphones (including wireless lavalier) for ballrooms.
Reliable LAN and WiFi connectivity in all event spaces.
Location:
The venue must be located within 25 miles of one of the three major airports in the Washington, DC metropolitan area.
Setup: All spaces and equipment must be fully set up by the afternoon of Monday, 20 July 2026.
Submission Information
Questions Due Date: 26 May 2026 at 4:00 PM (Eastern Time)
Quotations Due Date: 27 May 2026 at 4:00 PM (Eastern Time)
Quotations must be submitted electronically to:
Contract Specialist: Jesse T. Wise
Email: [email protected]
Offers received after the due date and time may be deemed ineligible for award.
The Regional Contracting Office in Quantico, VA, under the Naval Facilities Engineering Command, is seeking a vendor to provide a venue and support services for the 2026 Sergeant Major of the Marine Corps Symposium. The performance period is July 20–24, 2026, in the Washington, DC, metropolitan area. Requirements include a general session ballroom for 106 people, a spouse session ballroom for 30 people, three breakout rooms, an operations center, a private office, and a green room. All spaces and equipment must be fully prepared by the afternoon of July 20, 2026. The venue must be located within 25 miles of one of the three major airports serving the DC area.
Technical requirements include three LCD projectors, podiums, microphones, and reliable LAN and WiFi connectivity across all spaces. The contractor must provide immediate on-site technical support for audio-visual troubleshooting during daily operational hours from approximately 0800 to 1700. Amendment 0001 also allows for an optional guest room block of approximately 85 rooms to be held at no cost to the government for separate booking and payment by attendees. This combined synopsis/solicitation is categorized under NAICS 721110 (Hotels (except Casino Hotels) and Motels) and PSC X1AB (Lease/Rental of Conference Space and Facilities).
This opportunity is an SBA small business set-aside under solicitation number M00264-26-Q-JW09. Electronic quotations are due by May 27, 2026, at 4:00 PM EST to the attention of Jesse T. Wise. The solicitation includes four attachments, including a Statement of Work and the formal amendment posted on May 26, 2026. All technical questions were required by May 26, 2026.
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