TENNESSEE AIR NATIONAL GUARD 118th WING INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) FOR LODGING SERVICES 118th Wing Contracting Office located at 240 Knapp Blvd, Nashville, TN , is issuing a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The North American Industry Classification System (NAICS) Code for this requirement is 721110, Hotels and Motels with a small business size standard of $32.5 Million. This document incorporates provisions and clauses that are in effect through the Federal Acquisition Circular (FAC) 2021-05, effective 10 March 2021. This Request for Quote (RFQ) for lodging services is UNRESTRICTED. Please see Performance Work Statement (PWS) and technical evaluation criteria for details. The Government intends to award Multiple Award Firm-Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) Contracts. MINIMUM OF TWO (2) however could be more than TWO (2). Period of Performance for this IDIQ is 30 April 2021- 29April 2022, with the possibility of two (2) option periods. The constraints for this IDIQ are the following: Guaranteed minimum of 200 rooms per year with a maximum number of rooms of 2500 for the year, and each option. Please see Performance Work Statement (PWS) for schedule of dates rooms will be needed. PRICE SCHEDULE: See separate attachment TECHNICAL EVALUATION: Technical proposals must address criteria set forth in the PWS. If not addressed, or it is addressed but does not meet the requirements you proposal/quote will be considered technically unacceptable and not considered for award. Overall Technically Acceptable will be considered after site visits are complete and technical team evaluates all criteria. **HOTEL AMENITIES PAGE IS NOT CONSIDERED A TECHNICAL PROPOSAL. IF THIS IS SUBMITTED AS TECHNICAL PROPOSAL ONLY. PROPOSAL WILL BE CONSIDERED UNACCEPTABLE AND SITE VISIT WILL NOT BE SCHEUDULED** A BLANKET STATEMENT STATING CAN MEET ALL REQUIREMENTS OF THE SOLICTATION WILL NOT BE ACCEPTED AS A TECHNICAL PROPOSAL PLEASE SEE CLAUSES 52.212-1 AND 52.212-2 ON HOW TO SUBMIT PROPOSAL **PROPOSALS SHOULD ONLY BE SENT TO CONTRACTING SPECIALIST JONATHAN FORREN. DO NOT INCLUDE ANYONE FROM 118th WING LODGING/SERVICES OFFICE** **ALL QUESTIONS SHOULD BE DIRECTED TO CONTRACTING SPECIALIST JONATHAN FORREN ONLY** CLAUSES/PROVISIONS INCORPORATED BY REFERENCE (Full text can be accessed at: https://acquisition.gov ) FAR 52.203-6 Restrictions on Subcontractor Sales to the Government--Alternate I (June 2020) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Dec 2017) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (June 2020) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) (PROV) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.204-20 Predecessor of Offer (Aug 2020) FAR 52.204-22 Alternative Line Item Proposal (Jan 2017) FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (July 2018) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) FAR 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment (Aug 2020) FAR 52.204-26 Covered Telecommunications Equipment or ServicesRepresentation (Oct 2020) FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) FAR 52.212-3(ALT I) Offeror Representations and Certifications -- Commercial Items (OCT 2014) (P) FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 2015) FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive OrdersCommercial Items Class Deviation 2018-O0021 FAR 52.217-5 Evaluation of Options FAR 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns Class Deviation 2020-O0008 FAR 52.219-28 Post-Award Small Business Program Rerepresentation (Nov 2020) FAR 52.222-3 Convict Labor (June 2003) FAR 52.222-26 Equal Opportunity (Sept 2016) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (June 2020) FAR 52.222-41 Service Contract Labor Standards (Aug 2018) FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor StandardsPrice Adjustment (Multiple Year and Option Contracts) (Aug 2018) FAR 52.222-50 Combating Trafficking in Persons (Oct 2020) FAR 52.222-54 Employment Eligibility Verification (Oct 2015) FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (June 2020) FAR 52.232-32 Payment by Electronic Funds TransferSystem for Award Management (Aug 2018) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.233-3 Protest After Award (Aug 1996) FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) FAR 52.246-4 Inspection of Services-Fixed Price (AUG 1996) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sept 2011) DFARS 252-203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013) DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Jan 2015)(P) DFARS 252.204-7003 Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7008 compliance with safeguarding covered defense information controls (DEC 2015)(P) DFARS 252.204-7011 Alternative Line Item Structure (Sep 2011) DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors (May 2016) DFARS 252.204-7016 Covered Defense Telecommunications Equipment or ServicesRepresentation (Dec 2019) DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or ServicesRepresentation (Dec 2019) DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Dec 2019) DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements.(Nov 2020) DFARS 252.213-7000 Notice to Prospective Suppliers on the Use of Past Performance Information Retrieval System-Statistical Reporting in Past Performance Evaluations (Sept 2019) DFARS 215-7008 Only One Offer (July 2019) DFARS 252.225-7048 Export-Controlled Items (Jun 2013) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Jun 2012) DFARS 252.232-7010 Levies on Contract Payments (Dec 2006) DFARS 252.237-7010 Prohibition of Interrogation of Detainees by Contractor Personnel (June 2013) DFARS 252.239-7017 Notice of Supply Chain Risk (Nov 2013) DFARS 252.239-7018 Supply Chain Risk (Nov 2013) DFARS 252-244-7000 Subcontracts for Commercial Items (Jun 2013) 52.212-1 Instructions to Offerors Commercial Items Addendum (PROV) (m) Questions Concerning the RFQ: (1) Questions regarding this RFQ shall be directed to the 118th Wing Contracting Office (2) Questions shall be directed to Contracting Specialist, MSgt Jonathan Forren, via email to [email protected] , reference solicitation W50S9721Q0008 in the subject line of the email. (3) Questions are due at 1:00 P.M. Central time on Friday, April 16, 2021. (n) General Information and Quote Format: (1) Pricing shall be submitted in Structure shown in the Schedule. (2) Quotes shall include DUNS, CAGE Code, and Tax Identification Number, and POC information. (3) All quotes shall include a Technical response to the attached PWS along with the pricing schedule attached with this solicitation. Responses should be no more the 40 pages, 8 x 11, single spaced, Arial Font 12. All locations that submit quotes are subject to inspection by Government Employee to ensure all conditions are met before award. If any of the technical subfactors are not met, you will be considered technically not acceptable and not considered for award. (o) Quote Submittal: (1) Quotes shall be submitted electronically to MSgt Jonathan Forren at [email protected] (2) Quotes are due at 3:30 PM Central Time, Tuesday, April 20, 2021. (End of Provision) 52.212-2 Evaluation Commercial Items (Oct 2014) (PROV) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is lowest price technically acceptable to the Tennessee Air National Guard (TN ANG). The following factors shall be used to evaluate offers, Lowest Price Technically Acceptable (LPTA): (i) TECHNICAL: SEE PWS (ii) PRICE (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) FAR 52.216-19 Order Limitations (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 200 rooms for the year the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of 2500 rooms for the year; (2) Any order for a combination of items in excess of 2500 rooms for the year; or (3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractors intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. DFARS 252.216-7006 Ordering (May 2011) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from 30 APR 2021 through 29 APR 2024. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c)(1) If issued electronically, the order is considered issued when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor. (2) If mailed or transmitted by facsimile, a delivery order or task order is considered issued when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services. (3) Orders may be issued orally only if authorized in the schedule. (End of Clause) FAR 52.216-22 Indefinite Quantity (Oct 1995) (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the maximum. The Government shall order at least the quantity of supplies or services designated in the Schedule as the minimum. (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractors and Governments rights and obligations with respect to that order to the same extent as if the order were completed during the contracts effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after April 29, 2024. (End of Clause) FAR 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of Clause) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 Years. (End of Clause) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://acqusition.gov (End of Provision) FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://acqusition.gov (End of Clause) FAR 52.252-6 Authorized Deviations in Clauses (Apr 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the clause. (b) The use in this solicitation or contract of any Department of Defense Federal Acquisition Regulation Supplement (DFARS). (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation. (End of Clause) DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. Not Applicable (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC Issue By DoDAAC Admin DoDAAC Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s) (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the Send Additional Email Notifications field of WAWF once a document is submitted in the system. (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activitys WAWF point of contact. (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. WAWF INSTRUCTIONS WILL BE PROVIDED AT CONTRACT AWARD. CODES AND POCS WILL BE PROVIDED AT THAT TIME. PLEASE FAMILIARIZE YOURSELF WITH WAWF AS ITS MANDATORY INVOICING SYSTEM FOR DOD. (End of clause)