Space Planning Support

THIS COMBINED SYNOPSYS SOLICITATION IS BEING EXTENDED UNTIL SEPTEMBER 7, 2018 AT 10:00 AM IN HOPE OF INCREASEING COMPETITION PART I - THE SCHEDULE This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 13 in conjunction with FAR part 19 and subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. All items within the Request for Quote (RFQ) must be fully completed and returned by the due date and time indicated above. (1) This solicitation document, NIEHS201800016, is issued as an RFQ to provide space and facilities management support services to the Office of the Director (OD), National Institute of Environmental Health Sciences (NIEHS) located in Research Triangle Park, NC. This acquisition is being conducted using the procedures under Federal Acquisition Regulations (FAR) Subpart 13, "Simplified Procedures for Certain Commercial Items" as supplemented by the Health and Human Services Acquisition Regulation (HHSAR). The anticipated single award requirements contract will be used to execute a broad range of technical, logistics, & administrative tasks utilizing defined task orders with Statements of Work (SOWs). The requirement has an anticipated 5 year ordering period from date of award. The anticipated program ceiling for the acquisition is $1,800,000.00 for 5 years and will result in an Indefinite Delivery/Requirements Contract. (2) This solicitation document and incorporated provisions and clauses are those in effect through FAR; Health and Human Services Acquisition Regulation (HHSAR); FAR Federal Acquisition Circular (FAC) 2005-99-1 Effective July 16, 2018. (3) Notice of Set-Aside, Associated NAICS Code, and Size Standard: This solicitation is being competed on an unrestricted basis/full and open competitive basis. The associated NAICS code is 541410 "Interior Design Services" and has a size standard of $7.5M. 1. Requisition or other Purchase Authority: ___________________________ 2. Request for Quote (RFQ) Number: NIHES201800016 3. Issue Date: 7/27/18 4. Set Aside: [ ] No [X] Yes {Total Small Business} 5. Title: Technical, Logistics, & Administrative Support Services 6. ISSUED BY: Office of Acquisitions National Institutes of Health National Institute of Environmental Health Sciences 530 Davis Drive Morrisville, NC 27560 7. SUBMIT QUOTES TO: See Part IV Section L - Instructions to Offerors-Commercial Items 8. Quotes for furnishing the supplies and/or services in THE SCHEDULE will be received at the place specified in, and in the number of copies specified in Section L - Instructions, Conditions, and Notices to Offerors, Article L.4.2," until 10:00 AM ET on August 28, 2018. Offers will be valid for 90 days unless a different period is specified by the Quoter. 9. This solicitation requires delivery of quotes as stated in Instructions to Offerors, " If quotes are required to be delivered to two different locations, the OFFICIAL POINT OF RECEIPT for determining TIMELY DELIVERY is the address provided for the OFFICE OF ACQUISITIONS. IF YOUR QUOTE IS NOT RECEIVED BY THE CONTRACTING OFFICER OR HIS/HER DESIGNEE AT THE PLACE AND TIME SPECIFIED FOR THE OFFICE OF ACQUISITIONS, THEN IT WILL BE CONSIDERED LATE AND HANDLED IN ACCORDANCE WITH subparagraph (c)(3) of FAR Clause 52.212-1, Instructions to Offerors-Commercial Items, LOCATED IN SECTION L OF THIS SOLICITATION. 10. Quoters must be registered in the System for Award Management (SAM) prior to award of a contract. Quoters must access the Central Contractor Registration Database (CCR) through SAM at http://www.sam.gov 11. FOR INFORMATION CALL: Christopher Fisher, Contracting Officer National Institute of Environmental Health Sciences, Office of Acquisitions Phone: (984) 287-3025/ E-Mail: [email protected] COLLECT CALLS WILL NOT BE ACCEPTED SECTION B - BRIEF DESCRIPTION OF SUPPLIES OR SERVICES ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES The purpose of this contract is to acquire interior design, space planning, architectural design, Americans with Disabilities Act/Architectural Barriers Act consultation, furniture installation services, Archibus FM drawing maintenance, Archibus FM application support, and other facilities management support services. The requirement has an anticipated 5 year ordering period from date of award. Individual task orders issued will not exceed a 12-month period and funding will be obligated at the task order level. During the contract period, the Government will identify tasks required to complete each specific project. Task orders with more specific details will be placed as needed by the NIEHS and specific performance dates and quantities will be specified on each individual task order. ARTICLE B.2. PRICES a. The final contract will contain the price provisions agreed upon by the Government and the Offeror. b. The total not to exceed (NTE) amount of this contract is $1,800,000. c. Upon delivery and acceptance of the item(s) described in the SOW of the contract identified in the schedule of charges below, the Government shall pay to the Contractor the unit price(s) as set forth below: The contractor shall provide fixed Hourly Rates for each position for the Base Year of the contract and each subsequent Contract Period. These fixed Hourly Rates shall be fully loaded and shall include all direct prices, indirect prices and profit. Base Contract (Year 1) Labor Category Estimated Hours Hourly Rate TOTAL Lead Designer/Project Manager 100 Designer 800 Architect 60 CAD Operator 600 Supervisor Furniture Installer 450 Supervisor Mover 650 Mover 60 Archibus Consultant Programmer 80 Archibus Support Technician 80 Total Estimated Price Year 2 Labor Category Estimated Hours Hourly Rate TOTAL Lead Designer/Project Manager 100 Designer 800 Architect 60 CAD Operator 600 Supervisor Furniture Installer 450 Supervisor Mover 650 Mover 60 Archibus Consultant Programmer 80 Archibus Support Technician 80 Total Estimated Price Year 3 Labor Category Estimated Hours Hourly Rate TOTAL Lead Designer/Project Manager 100 Designer 800 Architect 60 CAD Operator 600 Supervisor Furniture Installer 450 Supervisor Mover 650 Mover 60 Archibus Consultant Programmer 80 Archibus Support Technician 80 Total Estimated Price ? Year 4 Labor Category Estimated Hours Hourly Rate TOTAL Lead Designer/Project Manager 100 Designer 800 Architect 60 CAD Operator 600 Supervisor Furniture Installer 450 Supervisor Mover 650 Mover 60 Archibus Consultant Programmer 80 Archibus Support Technician 80 Total Estimated Price Year 5 Labor Category Estimated Hours Hourly Rate TOTAL Lead Designer/Project Manager 100 Designer 800 Architect 60 CAD Operator 600 Supervisor Furniture Installer 450 Supervisor Mover 650 Mover 60 Archibus Consultant Programmer 80 Archibus Support Technician 80 Total Estimated Price FAR 52.217-8 Option to Extend (6 MONTHS) Labor Category Estimated Hours Hourly Rate TOTAL Lead Designer/Project Manager 100 Designer 800 Architect 60 CAD Operator 600 Supervisor Furniture Installer 450 Supervisor Mover 650 Mover 60 Archibus Consultant Programmer 80 Archibus Support Technician 80 Total Estimated Price The estimated contract amount and quantity of items above is not a guarantee that the estimated quantities will be required or ordered. ARTICLE B.3. OPTION PRICES a. Unless the Government exercises its option pursuant to the option clause referenced in ARTICLE I.8. ADDITIONAL CONTRACT CLAUSES IN FULL TEXT, this contract consists only of the Base Period specified in the Statement of Work as defined in SECTIONS C and F, for the price set forth in ARTICLE B.2. of this contract. b. Pursuant to FAR Clause 52.217-8 set forth in ARTICLE I.4. ADDITIONAL CONTRACT CLAUSES IN FULL TEXT of this contract, the Government may, by unilateral contract modification, require the Contractor to perform the Option Period specified in SECTION H of this contract. If the Government exercises this option, notice must be given before the expiration date of the contract. The contract ceiling may be increased by 10% pursuant to FAR clause 52.217-8. c. Upon the delivery and acceptance of the Option Services described in SECTION C of the contract and identified in the schedule of charges below, the Government shall pay the Contractor the unit price(s) set forth in the Contract Pricing List. ARTICLE B.4. ADVANCE UNDERSTANDINGS a. Non-Personal Services and Inherently Government Functions (1) Pursuant to FAR 37.1, no personal services shall be performed under this contract. All work requirements shall flow only from the Contracting Officer's Representative (COR) to the Contractor's Project Manager. No Contractor employee will be directly supervised by the Government. All individual employee assignments, and daily work direction, shall be given by the applicable employee supervisor. If the Contractor believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action. (2) Pursuant to FAR 7.5, the Contractor shall not perform any inherently governmental actions under this contract. No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work. In all communications with other Government contractors in connection with this contract, the Contractor employee shall state that they have no authority to in any way change the contract and that if the other contractor believes this communication to be a direction to change their contract, they should notify the Contracting Officer for that contract and not carry out the direction until a clarification has been issued by the Contracting Officer. (3) The Contractor shall insure that all of its employees working on this contract are informed of the substance of this article. Nothing in this article shall limit the Government's rights in any way under the other provisions of the contract, including those related to the Government's right to inspect and accept the services to be performed under this contract. The substance of this article shall be included in all subcontracts at any tier. ? SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK STATEMENT (SOW) ARTICLE C.1. STATEMENT OF WORK FOR SPACE & FACILITIES MANAGEMENT SUPPORT SERVICES Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Statement of Work Statement above and made a part of this Solicitation I. Purpose a. The purpose of this contract is to acquire interior design, space planning, architectural design, Americans with Disabilities Act/Architectural Barriers Act consultation, furniture installation services, Archibus FM drawing maintenance, Archibus FM application support, and other facilities management support services. Based on the hourly rates provided by the successful offeror, an individual price will be negotiated for each specific project with a subsequent Task Order placed under the terms of this contract. b. All services required under this contract are an integral part of the services provided by the Office of Management and/or in support of the services provided by the Office of Management. c. The services to be provided under this contract effort include, but are not limited to: surveys, evaluations studies, design presentations, accessibility evaluations, CAD drawing maintenance (utilizing NIEHS CAD standards), software maintenance (Archibus FM), project management, furniture installation, moving services, and other miscellaneous space and facilities management support services. d. Deliverables required under this contract may include but are not limited to: reports, design options, material boards, final drawings, price estimates, furniture options from sources available to purchase by the federal government (ex. unicor, NIH BPA, GSA), finish options, furniture ordering information, architectural recommendations, and other related deliverables. II Requirements a. Fulfilling the requirements of this contract may require frequent, on-site visits by contractor personnel to; attend project meetings, obtain field measurements make design presentations, oversee furniture installations, install furniture, resolve problems, provide software support, and accomplish drawing maintenance. b. Archibus FM software support services may include software installation and configuration of application upgrades, patches, providing user training, troubleshooting, and providing software customizations (as requested). As needed, the contractor will have access to a Government furnished computer located on-site at NIEHS to fulfill this requirement. c. The contractor, in coordination with the COR and other appropriate NIEHS personnel will provide expertise necessary to accomplish services as indicated in this Statement of Work and as further defined in the individual task orders which will be developed for subsequent specific projects. The contractor and their "key personnel" must have the ability to respond on-site within one hour of receiving a call from the COR, 24-hour per days, 365 days of the year, including weekends and holidays. Due to the fact that NIEHS has limited space in which to accommodate employees displaced due to construction activities and/or furniture installation/reconfiguration projects, coupled with the fact that furniture installation/reconfiguration projects are typically accomplished outside normal work hours to minimize disruption to affected staff; the contractor's ability to respond within one hours notice is essential to the success of this contract. This required response time further requires the development of project schedules which ensure rapid progression once projects evolve to the point that employees are displaced. While installation projects are underway, the project manager or lead designer and installation supervisor must be available to respond and rapidly resolve unexpected problems uncounted during furniture installation/reconfiguration projects, and the lead Archibus FM support person, must be available to quickly respond to problems encountered with Archibus FM, which frequently requires on-site access to the application and/or the equipment utilizing this application. d. Project workload will vary throughout the year. The contractor must be able to manage multiple concurrent projects at various stages of completion. e. Key personnel identified for this contract include the overall project manager for the contract, principle designer(s) who will be assigned responsibility for NIEHS space planning/interior design projects, the lead furniture installer and the Archibus consultant who is responsible for ensuring that software installations, upgrades, patches, and customizations are accomplished as requested. Key personnel can not be replaced without prior approval of the COR. III. Personnel Qualifications a. The Contractor shall provide trained personnel with a combination of education and past performance experience consistent with standard commercial industry standards to perform the services specified in this Statement of Work. b. Expertise which may be required under this contract is as follows. i. The project manager must have a minimum of a B.S. degree in Interior Design and possess project management expertise in projects similar to those requested under this contract. ii. of the overall contract and all designers proposed to provide design services under this contract must have a minimum of a B.S degree in Interior Design. iii. Architectural consulting services must be provided by an architect registered in the state of NC. iv. Qualified installers experienced with the installation/reconfiguration of Steelcase and Kimball furniture. v. Experience with accomplishing small, medium, and large scale moves vi. Training and experience in the most recent version of AutoCAD used for the development and maintenance of architectural as-built CAD drawings. vii. Training and expertise in the most recent version of Archibus FM which is used to manage all institute space. viii. IT consultants who are trained, experienced, and qualified to provide various computer support services for Archibus FM specifically for installing, configuring, training, customizing, and supporting Archibus FM. IV. Tasks 1. Space Planning/Interior Design Services: At the request of the COR, the Contractor shall provide space planning or interior design options for areas identified for possible redesign. These design options shall be prepared based on criteria provided by the COR and may include recommendations for architectural changes and/or furniture layout options. The contractor may be required to provide ordering information for furniture (furniture will be ordered by the government) in accordance with approved design options, and project management expertise for project oversight while furniture installation/reconfiguration projects are underway. 2. Architectural Design Recommendations: At the request of the COR, the Contractor shall evaluate existing conditions and provide recommendations of an architect registered in the state of North Carolina, which address various architectural, safety, accessibility, aesthetic, or other concerns. Recommendations received and approved under this contract will be accomplished by others via the appropriate contract mechanism, at the discretion of the government. 3. Installations/relocations/reconfigurations: At the request of the COR, the Contractor shall install, remove, relocate, and/or reconfigure furniture in accordance with the approved design drawing. 4. Move services: At the request of the COR, the Contractor shall relocate office contents, equipment, furniture, in accordance with an approved move schedule and or/ drawing. 5. Drawing maintenance: At the conclusion of each project, involving architectural changes and/or furniture installation, removal relocation and/ or reconfigurations, or at request of the COR, the Contractor shall modify the Room layers and Furniture layers of the NIH/NIEHS as-built CAD drawings to match the current as-built conditions of the facility. In no more than 2 weeks after the completion of the projects which involve space/furniture changes, the contractor is to complete required drawing (furniture and polyline changes) and to notify NIEHS when appropriate changes are complete. 6. Archibus FM Computer Support Services At the request of the COR, the contractor shall provide appropriate support services to ensure the application is fully functional. Services may require various technical capabilities needed to install upgrades, patches, troubleshoot problems, and other miscellaneous software support services. 7. Monthly Task Order Status Reports: Contractor shall develop a monthly report showing status of each of the Task Orders and its subtask. The report shall consist of Task Order Number, subtask numbers, description of task, proposed date given by NIEHS, & completion date according to invoice. 8. Quality Control: Contractor shall develop a plan which demonstrates measures he/she will be taking to control the quality of services provided and ensure they meet the requirements of the project. All drawings, data, software, etc. which are developed, created, revised, or maintained under this contract will remain in the possession of the government. If any new data, such as additional customizations to the Archibus FM application are developed under this contract, the specifics of these customizations shall be adequately documented by the contractor and the documentation turned over to the government. Both the documentation and the customizations (if any are accomplished) shall remain in the possession of the Government. SECTION D - PACKAGING, MARKING AND SHIPPING All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition. SECTION E - INSPECTION AND ACCEPTANCE a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided. b. For the purpose of this SECTION, TBD is the authorized representative of the Contracting Officer. c. Inspection and acceptance will be performed at: LOCATION OF TASK Acceptance may be presumed unless otherwise indicated in writing by the Contracting Officer or the duly authorized representative within 30 days of receipt. The Government reserves the right to an Inspection period of 7calendar days, unless a different time period is stated when (the Record of Call/elsewhere in the contract). The receiving report, completed and signed by the appropriate official, constitutes acceptance and shall be acknowledged to the payment office (OFM). d. This contract incorporates the following clause by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. FAR Clause 52.246-4, Inspection of Services - Fixed Price (August 1996). ? SECTION F - DELIVERIES OR PERFORMANCE ARTICLE F.1. PERIOD OF PERFORMANCE a. The ordering period for this contract shall be for 5 years (from date of award). b. If the Government exercises its option pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below Option Option Period 52.217-8 End of 5 year ordering period - 6 months after ARTICLE F.2. DELIVERIES a. Satisfactory performance of this contract shall be deemed to occur upon performance of the work described in Article C, Statement of Work and upon delivery and acceptance by the Contracting Officer, or the duly authorized representative, of the Services specified in the Delivery Schedule which are described in SECTION C of this contract. b. Deliveries required by the Contractor shall be made F.o.b. destination as set forth in FAR Clause 52.247-35, F.o.b. Destination, within consignees Premises (April 1984) [and any specifications stated in SECTION D, PACKAGING AND MARKING AND SHIPPING, of this contract] to the address/addressee listed below: c. Unless otherwise specified, deliveries shall be made to the Delivery Point specified above Mondays through Fridays (excluding Federal Holidays) between the hours of 8:30 a.m. and 5:30 p.m. EST only. Supplies or services scheduled for delivery on a Federal holiday shall be made the following day. ARTICLE F.3. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 (FEBRUARY 1998) This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/far. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSE: 1. FAR Clause 52.242-15 Stop Work Order AUG 1989 2. FAR Clause 52.242-17 Government Delay of Work APR 1984 ? SECTION G - CONTRACT ADMINISTRATION DATA ARTICLE G.1. CONTRACTING OFFICER'S REPRESENTATIVE (COR) The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this contract: [To be designated after award] The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance. [The alternate COR is responsible for carrying out the duties of the COR only in the event that the COR can no longer perform his/her duties as assigned.] [To be designated after award] The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any prices incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in Section K of the contract The Government may unilaterally change its COR designation. ? ARTICLE G.2. KEY PERSONNEL, HHSAR 352.237-75 (December 2015) The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties. (End of Clause) The following individual(s) is/are considered to be essential to the work being performed hereunder: Name Title On-site Space Designer (Per Chris/Debi's discussion) TBD ARTICLE G.3. METHOD OF ORDERING a. Orders issued under this contract will be placed via electronic mail (e-mail) only. b. The Contracting Officer is authorized to issue orders and provide written confirmation of orders under the contract. ARTICLE G.4 TASK ORDER PROCEDURES This contract provides for the issuance of Task Orders on a negotiated basis as follows: a. General Only the Contracting Officer may issue Task Orders to the Contractor, providing specific authorization or direction to perform work within the scope of the contract and as specified in the Statement of Work. Unless specifically authorized by the Contracting Officer, the Contractor shall not commence work until a fully executed Task Order has been awarded. The Contractor may incur prices under this contract in performance of task orders and task order modifications issued in accordance with this ARTICLE. No other prices are authorized unless otherwise specified in the contract or expressly authorized by the Contracting Officer. b. Requesting Task Order Quotes. The Contracting Officer or a designated individual may solicit responses to requirements from Contractors within a technical area covered by a task order requirement in writing. A Task Order Request for Quotes (TORFQ) will be prepared and issued for each task order requirement. Generally, the Task Order Request for Quote (TORFQ) will include but is not limited to the following: ? Cover Letter o TORP Number o Date of Issuance o Closing Date/Time o Question Due Date o Description of Services o Location of Services o Task Order Type (Always Fixed Priced) Section 1 - Attachment I - Task Order SOW with attachments (Separate pdf document) Section 2 - Attachment II - Task Order Pricing Sheet (Separate document - Excel sheet) Section 3 - Additional Terms and Conditions and Clauses Section 4 - Instructions to Contractor {WHAT TO SUBMIT} o Technical Submission Instructions (if applicable) o Price Submission Instructions Section 5 - Evaluation Factors for Award {HOW IT WILL BE EVALUATED} All contract clauses contained this contract shall be incorporated in the TORFQ and the resultant task order. If conflicts exist between the contract clauses and the information outlined in the task order, the contract language takes precedence over the information in the task order. c. All contract clauses contained in this contract shall be incorporated in the TORP and the resultant task order. If conflicts exist between the contract clauses and the information outlined in the task order, the contract language takes precedence over the information in the task order. ARTICLE G.5. INVOICE SUBMISSION a. Invoice Instructions for NIH Fixed-Price Type Contracts, NIH(RC)-2, are attached and made part of this contract. The Contractor shall follow the attached instructions and submission procedures specified below to meet the requirements of a "proper invoice" pursuant to FAR Subpart 32.9, Prompt Payment. 1. Payment requests shall be submitted to the offices identified below. Do not submit supporting documentation (e.g., receipts, time sheets, vendor invoices, etc.) with your payment request unless specified elsewhere in the contract or requested by the Contracting Officer. a. The original contract invoice shall be submitted to the following designated billing office: National Institutes of Health Office of Financial Management Commercial Accounts 2115 East Jefferson Street, Room 4B-432, MSC 8500 Bethesda, MD 20892-8500 b. One copy of the contract invoice shall be submitted to the following approving officials e-mail addresses: TBA The Contractor shall submit an electronic copy of the payment request to the approving officials instead of a paper copy. The payment request shall be transmitted as an attachment via e-mail to the address listed above in one of the following formats: MSWord, MS Excel, or Adobe Portable Document Format (PDF). Only one payment request shall be submitted per e-mail and the subject line of the e-mail shall include the Contractor's name, contract number, and unique invoice number. [Note: The original payment request must still be submitted in hard copy and mailed to the designated billing office to meet the requirements of a "proper invoice."] Central Point of Distribution: The Contractor shall submit an electronic copy of the payment request to the Central Point of Distribution mailbox. The payment request shall be transmitted as an attachment via e-mail to the address listed above in one of the following formats: MSWord, MS Excel, or Adobe Portable Document Format (PDF). Only one payment request shall be submitted per e-mail and the subject line of the e-mail shall include the Contractor's name, contract number, and unique invoice number. [Note: The original payment request must still be submitted in hard copy and mailed to the designated billing office to meet the requirements of a "proper invoice."] b. Inquiries regarding payment of contract invoices shall be directed to the designated billing office, (301) 496-6452. c. In ...