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On-site Secure Document Shredding Services for Gallup Service Unit
Contact and place of performance
Ratonya Harris
Gallup, NM
USA
Title: On-site Secure Document Shredding Services for Gallup Service Unit Notice Type: Sources Sought Synopsis Response Date: 03/22/2026, 4:00 PM Easten Time NAICS Code: 561990 - All Other Support Services Classification Code: R614- Support- Administrative: Paper Shredding Contracting Office: U.S. Department of Health and Human Services (HHS), ASFR/OMAS Point of Contact : Ratonya Harris,...
View more2.0 REQUESTED INFORMATION
Interested parties are requested to submit a capability statement (not to exceed 7 pages) that addresses the following:
3.0 SUBMISSION INSTRUCTIONS
Please submit your capability statement to the Point of Contact specified above via email by no later than 4:00 PM Eastern Time on 03/22/2026. The subject line of the email should read: "Response to Sources Sought: On-site Secure Document Shredding Services for GSU".
4.0 DISCLAIMER
This Sources Sought synopsis is for informational and planning purposes only and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government will not provide reimbursement for any costs incurred in responding to this notice.
The Department of Health and Human Services (HHS), through the National Center for Health Service Research and Health Care Tech Assessment, is conducting market research to identify qualified businesses capable of providing on-site secure document shredding services for the Indian Health Service at the Gallup Service Unit. This requirement includes the provision of all personnel, equipment, and materials necessary for the collection and destruction of sensitive documents across three locations in Gallup, New Mexico. The anticipated performance period consists of a base year starting on or about April 1, 2026, followed by four one-year option periods.
The requested services involve the placement of contractor-provided locked containers and the execution of cross-cut shredding at the performance sites. To ensure compliance with HIPAA and the Privacy Act of 1974, the contractor must maintain a strict chain of custody and provide a Certificate of Destruction following each service. Shredding trucks must be equipped with viewing screens to allow for client observation of the destruction process. This sources sought notice is classified under NAICS 561990 for All Other Support Services and PSC R614 for SUPPORT- ADMINISTRATIVE: PAPER SHREDDING.
Interested parties must submit a capability statement by 4:00 PM Eastern Time on March 22, 2026. Submissions should address service methodology, personnel security procedures, and experience handling sensitive health information. The document should also provide company identifiers including the Unique Entity Identifier (UEI) and CAGE code, business size status, and at least two relevant past performance references from the last three years. Ratonya Harris is the designated point of contact for this market research effort, which contains zero attachments at the time of publication.
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