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Facility Investment for HVAC Maintenance and Repair Services at Naval Submarine Base New London in Groton, Connecticut
Contact and place of performance
Sarah BRADSHAW
Groton, CT
USA
This is not a request for either a quote or proposal, or an invitation for bid. The intent of this pre-solicitation synopsis is to notify potentials of a Facility Support, Firm Fixed Price (FFP)/Indefinite Delivery/Indefinite Quantity (IDIQ), Performance-Based contract with recurring and non-recurring services to perform Heating, Ventilation, and Air Conditioning (HVAC) Maintenance at Naval Submarine Base New London...
View moreThe solicitation and resulting contract award will be a performance-based service acquisition made to the responsible offeror whose proposal, conforming to the Request for Proposals (RFP), will be advantageous to the Government price and other evaluation factors considered. The Offeror’s proposal shall contain a response to each of the evaluation factors and shall be in the form prescribed by the solicitation. The solicitation requires the evaluation of price and the following non-price factors:
Factor 1 – Technical/Management Approach
Factor 2 – Corporate Experience
Factor 3 – Safety
Factor 4 – Past Performance
NOTE: The relative order of importance of the non-cost/price evaluation factors is; the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.
For Factor 2 Corporate Experience and Factor 4 Past Performance: The offeror shall submit projects that are similar in size, scope and complexity to the solicitation.
Size: A contract with a yearly value of at least $1,500,000.00 for recurring services.
Scope: Offeror must have provided all labor, supervision, tools, material, and equipment required to perform HVAC Maintenance and Repair services as described in the Performance Work Statement (PWS).
Complexity: Offeror must have been responsible for responding simultaneously to requirements for several customers or installations.
Offers shall be submitted for the performance of work for a period of one (1) year. However, the
initial term of the contract may be for a period of less than one (1) year. This contract will include a 60-day Phase-In period. The Government has the option to extend the term of the contract services for additional twelve-month periods. The contract will be for a base period with four (4) twelve-month option periods, cumulatively, not exceeding 60 months.
The proposed procurement will be issued as a NAVFAC Mid-Atlantic Contract with online ordering capability using FedMall for the Non-Recurring Exhibit Line Item Numbers (ELINs). Acceptance of Government Purchase Credit Cards is required along with the purchase of FedMall Encrypted software. The North American Classification System (NAICS) for this procurement is 238220; the size standard is $19 million.
The proposed procurement listed herein is a Competitive Small Business Set-Aside procurement. The RFP will be made available in electronic format only (Adobe Acrobat (.pdf)) and will be posted on the SAM.gov website around 24 June 2026. The estimated proposal due date shall be at least 30 days after the RFP is posted. (Contractors - Technical inquiries must be submitted in writing to Sarah Bradshaw, ([email protected]) 10 days prior to the RFP due date.
The SAM site address is https://sam.gov . Notifications of any updates or amendments to the solicitation will be posted on the website only. Contractors are encouraged to register on the SAM website. Only registered contractors will be notified by e-mail when amendments to the solicitation are issued. IT IS THE SOLE RESPONISBILITY OF THE OFFEROR TO CONTINUALLY VIEW THE WEBSITE FOR CHANGES.
All prospective contractors are required to register in the System for Award Management (SAM) database. Failure to have an active registration in the SAM database at time of proposal submission will make an offeror ineligible for award. SAM registration shall be maintained until time of award, during performance and through final payment. Offerors and contractors may obtain information on registration and annual confirmation requirements via the Internet at https://sam.gov/.
This contract will replace the contract for similar services. The current contract is N4008521D0002, HVAC at Naval Submarine Base New London in Groton, Connecticut.
The current contract expires 31 October 2026.
The Department of the Navy, NAVFACSYSCOM Mid-Atlantic, has issued a pre-solicitation notice for a firm-fixed-price, indefinite delivery/indefinite quantity contract to provide HVAC maintenance and repair services at Naval Submarine Base New London in Groton, Connecticut. This requirement, identified under solicitation number N4008526R0071, involves both recurring and non-recurring facility investment services, including preventative maintenance, inspections, and service orders for boilers, unfired pressure vessels, condensers, and compressed air systems. The procurement is classified under PSC Z1AA for maintenance of office buildings and NAICS 238220 for Plumbing, Heating, and Air-Conditioning Contractors. This opportunity is designated as a competitive SBA small business set-aside.
The government intends to award a performance-based contract for a one-year base period, which includes a 60-day phase-in, followed by four 12-month option periods not to exceed a total of 60 months. Selection will follow FAR Part 15 source selection procedures using a tradeoff analysis to determine the best value. Evaluation factors include technical/management approach, corporate experience, safety, past performance, and price. For experience and past performance considerations, offerors must demonstrate history with projects of similar size, defined as an annual value of at least $1,500,000 for recurring services, and similar complexity involving simultaneous requirements for multiple customers or installations.
The solicitation is expected to be posted to SAM.gov on or around June 24, 2026, with an estimated response deadline of June 24, 2026. The resulting award will replace the current contract, N4008521D0002, which expires on October 31, 2026. The contractor will be required to utilize FedMall for non-recurring exhibit line item numbers, purchase FedMall encrypted software, and accept Government Purchase Credit Cards. Sarah Bradshaw is the designated point of contact for this procurement.
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