Contact and place of performance
Vincent Hansen
Harlem, MT 59526
USA
SOURCES SOUGHT NOTICE FBSU SHARP Copier Maintenance & Supply Service This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that...
View moreSharp Copier Maintenance and Supply Services
The Contractor shall provide comprehensive maintenance, diagnostic, and supply support services for Sharp copiers located at the Fort Belknap Service Unit; Harlem MT. Services shall ensure all equipment remains fully operational, reliable, and supported in a timely and efficient manner.
Task 1: Remote Diagnostic and Maintenance Services
The Contractor shall first attempt to perform diagnostic and maintenance services remotely. Remote support shall include troubleshooting, system diagnostics, and resolution of equipment issues using authorized remote access tools. The objective is to minimize downtime and reduce the need for on-site visits whenever possible.
Task 2: On-Site Maintenance Services
When remote resolution is not feasible, the Contractor shall provide on-site maintenance services during normal business hours for each copier covered under maintenance agreement. On-site services shall include repair, inspection, adjustment, and preventive maintenance necessary to restore equipment to full operational status.
Task 3: Supplies and Replacement Services
The Contractor shall provide all necessary consumables and replacement parts required for proper copier operation. This includes, but is not limited to, toner cartridges, waste toner containers, and fuser units. The Contractor shall ensure timely delivery and installation (as applicable) of all supplies to prevent service interruptions.
Performance Requirements:
All services shall be performed by qualified and authorized technicians.
INSTRUCTIONS TO INDUSTRY
ISBEEs are highly encouraged to respond to this notice. However, firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. To be considered a capable source, responses must directly demonstrate the company’s capability, experience, and ability to provide services as shown below.
Your Response shall include, but not limited to:
• Number of years of experience in Copier Maintenance Services
• List of past jobs/contracts of Copier Maintenance Services
• Demonstrate how your company meets the definition for Indian Economic Enterprise (IEE) in consideration to this requirement:
o How, as the prime IEE, will your company receive at least 51% of the earnings from the awarded contract, or together with the subcontractor if the same category, receive a combined 51% of the earnings from the contract
o How, as the prime IEE or together with the subcontractor if the same category, will management and daily operations be controlled by one or more individuals who are Indians.
Failure to address these items in your capability statement could exclude your firm from being determined a capable ISBEE source.
If you are interested in this contracting opportunity, please respond by email to: [email protected].
Submit the capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form. It is recommended to include the sources sought ID in the subject line. Sources Sought ID: 75H70926BOA-34-SS. Responses received to this notice will assist in determining the acquisition strategy of the requirement.
The Department of Health and Human Services, Public Health Service, is conducting market research to identify capable vendors for copier maintenance and supply services at the Fort Belknap Service Unit in Harlem, Montana. This requirement is being issued as an ISBEE (Indian Small Business Economic Enterprise) set-aside under solicitation number 75H70926BAO-034-SS. The primary objective is to maintain Sharp copiers through remote diagnostics, on-site repairs, and the provision of all necessary consumables, such as toner cartridges and fuser units. The anticipated performance period consists of a base year followed by four option years.
The project is classified under NAICS 811210 for Electronic and Precision Equipment Repair and Maintenance and PSC J074 for the maintenance, repair, and rebuilding of office machines, text processing systems, and visible record equipment. Tasks include remote troubleshooting to minimize downtime, on-site inspections and preventive maintenance by qualified technicians, and the timely replacement of parts to ensure equipment remains fully operational. In accordance with the Buy Indian Act, the agency is specifically seeking Indian Economic Enterprises (IEE) that can demonstrate they will receive at least 51% of the earnings from the contract and maintain management control by Indian individuals.
Interested parties must submit capability statements and the Buy Indian Act Indian Economic Enterprise Representation Form to Vincent Hansen by March 31, 2026. Submissions must detail the vendor’s years of experience and past performance in copier maintenance while specifically addressing how they meet IEE earnings and management requirements. This notice includes two attachments: a PDF detailing the sources sought requirements and a representation form for Indian Economic Enterprises. Combined, these materials will assist the government in determining the final acquisition strategy for the Fort Belknap Service Unit.
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