Contact and place of performance
Christopher G. Staff
Tokyo, JP-13
JPN
Enclosed is a Request for Quotations (RFQ) for the subject carrying out the America250 American Festival Hibiya Park 2026 to support the U.S. Mission Japan. If you would like to submit a quotation, follow the instructions in Section 3 of the RFQ, complete the required portions of the attached document, and submit it to the email address shown on this cover letter. All responsible sources may submit a quotation, which...
View moreElectronic Submission/Responses: This opportunity allows for electronic responses. Your quotation must be submitted electronically to Masao Chuma via email to [email protected]. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
The U.S. Department of State, acting through the U.S. Mission Japan and U.S. Embassy Tokyo, has issued solicitation 19JA8026Q0025 for the organization and execution of the America250 American Festival at Hibiya Park in 2026. This requirement falls under NAICS code 561920 for Convention and Trade Show Organizers and PSC R708 for Support-Management: Public Relations. The government intends to award a firm-fixed-price contract to the responsible source providing the lowest-priced, technically acceptable quotation. Award decisions may be made based on initial submissions without further discussion, though the government reserves the right to hold discussions with companies within a competitive range.
Performance for this contract will take place in Tokyo, Japan. Interested parties must submit their quotations electronically by May 28, 2026, ensuring that email submissions do not exceed 15MB. All contractors must be registered in the System for Award Management (SAM) database prior to submitting a quotation. This procurement is subject to FAR 52.229-12 regarding Tax on Certain Foreign Procurements.
The solicitation was published on May 13, 2026, and includes two attachments: the original Request for Quotations (RFQ) and a signed amendment containing questions and answers. Administrative oversight for this requirement is provided by Christopher G. Staff. All responsible sources are eligible to participate in this procurement process.
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