RFQ FOR SUPPLY OF Printer Toners Expendables

Please note the following BEFORE submitting your offer:

• Company profiles. Those have not done a business with U.S embassy before, kindly submit company profiles and should be written in English.
• Quotes must be submitted electronically and in English and will be reviewed for technical acceptability.
• Delivery Address (for local vendors):   Include in your quote your delivery cost to the U.S Embassy Warehouse, 30 Gemsbok Street, Koedoespoort, Pretoria - 0186
• Shipping address (U.S vendors): Include shipping charges to our freight forwarders in Mountainside, New Jersey and include the estimated weight and dimensions of the shipment.  The exact delivery address will be confirmed when the contract is awarded.
• If shipping from countries other than U.S.A and South Africa, please include your shipping cost for door-to-door shipment to U.S Embassy Warehouse, 30 Gemsbok Street, Koedoespoort, Pretoria, South Africa, 0186. You will be provided with a Certificate A for exemption of local customs duties and taxes and ALL other charges related to shipping and delivery must be included in your quote.

• U.S Vendors: For evaluation, the Government will add estimated transportation charges from the U.S. Despatch Agency (USDA) to the destination at Pretoria, South Africa to those quotations offering delivery to the USDA. These costs will be based on the prevailing freight rates available to the Department of State."  
• SAM. All Vendors shall be registered in the SAM (System for Award Management) Database  https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
• U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) - It is compulsory for the successful offeror to complete the attached “NDAA Certificate for Vendor Compliance” – Please complete page 1 and tick the applicable boxes on pages 2 and 4 and include it with your submission.
• Prior to  award stage of  the contract, the successful offeror will be required to provide proof of an active registration on www.Sam.gov.  Please see the attached guide.
• Your submission must indicate our reference number: PR15959649 - RFQ FOR SUPPLY OF ORIGINAL HP TONER Cartridges-TSHIFHIWA
• The closing date for submissions is 17h00 on May 29th, 2026
• Submissions must be emailed to

• U.S Embassy payment terms: The U.S Embassy issues only fixed priced contracts and advance payments and deposits are not authorized.  Payment will be made via EFT into the company’s bank account, 30 days AFTER the work has been completed AND a proper invoice has been received by our payments office, whichever is later.
• NB: Note that NO DEPOSIT payments will be authorized.
• As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.
• By submitting an offer, you agree to waive any terms that may contrast with the above.