FAA William J. Hughes Technical Center for Advanced Aerospace (WJHTC) Small Business Vendor Day & Matchmaking Event

VENDOR DAY DRAFT AGENDA: The day will commence with speakers from 8:00 AM until 9:30 AM, followed by matchmaking, and will conclude with various Breakout Sessions.  The speaking Agenda in the Auditorium will feature information about technical NAS engineering programs, Acquisitions & Business Services, and Agency programs. 

**Please note – The event Agenda, organizational participation in Matchmaking, and Breakout Session topics are still in the planning stages and are subject to change.

Matchmaking - FAA program organization representatives will meet with Industry representatives in the Atrium area of the WJHTC to provide an informal atmosphere in which industry may interact with FAA program officials and procurement decision makers.  See additional information below in “Event Attendance” and “How To Register”. 

*Government Program Organizational Participation:

• WJHTC Aviation Research Division (ANG-E2)
• ANG Technical Services Contracts Branch (ANG-A16)
• WJHTC Laboratory Services Division (ANG-E1)
• FAA Information & Technology Services (AIT)
• WJHTC Center Operations (ANG-E3)
• Acquisition & Business Services (ACQ-1, AAP-1, AAP-2)
• WJHTC Acquisitions & Grants Division (AAQ-600)
• WJHTC Enterprise Services T&E Division (ANG-E6)
• WJHTC Air Traffic Systems T&E Services Division (ANG-E5)
• Small Business Program Office (AAP-20)
• U.S. Small Business Administration (NJ District Office)
• U.S. Department of Transportation (DOT) Office of Small and Disadvantaged Business Utilization (OSDBU)

Vendor Display Tables – Tables will be offered to the first 30 companies who respond with interest, as space is limited.  Vendor display tables will be accessible throughout the duration of the event.

  Breakout Sessions are planned to take place during the final hour of the event, after Matchmaking concludes.  Registration is necessary to attend a Breakout Session and will be offered to the first attendees who express interest, until capacity is reached.  Registration to attend a Breakout session does not guarantee attendance, as space is limited.  *The four Breakout Session Topics are:

• Construction Qualified Vendor List (QVL) & Cafeteria Services
• Proactive & Collaborative V&V Driving Innovation
• Aviation Research Broad Agency Announcement (BAA)
• Peraton: A Small Business Partnership

WHO MAY ATTEND:

Small businesses that are registered in the System for Award Management.  This event will not be limited to particular NAIC codes, as various topics will be covered including technical support services, construction, research and development, etc.  If a company is not interested in participating in Matchmaking, they may still attend this event to participate in general networking or to have a display table. 

EVENT ATTENDANCE:

This event is first-come-first-serve and registration will be closed once the maximum capacity of registrants is reached.  Please note, registered attendees/visitors will be limited to no more than two (2) employees per business.  There is no cost to attend this event.  PRE-REGISTRATION FOR THIS EVENT IS MANDATORY.  Individuals who arrive without having registered will NOT be permitted access to the facility.  Even if a vendor already has an FAA-Approved Technical Center access badge, he must still register for this event, per the instructions below. 

HOW TO REGISTER:

To register for this event, please navigate to the Eventbrite.com website by typing in, or selecting, the below URL.  This link will take you directly to the FAA Small Business Vendor Day & Matchmaking Event registration webpage.  Please select the link entitled “Registration” to begin the registration process. 

Registration is required for all participants of the event, regardless of participation in matchmaking. For Matchmaking, registration does not guarantee a one-on-one meeting with a Program Organization but is required for a meeting to be scheduled. Program Organizations will be matched with firms based upon their current or future needs as well as provided company capability information. Please note, while registered firms may not receive a matched one-on-one meeting, they still can attend the opening remarks, Program Briefings, general networking and/or Breakout Sessions. 

Registration for this event closes on July 1st, 2026, or before if the event capacity is reached.  The Eventbrite.com link below is the only acceptable means to register for this event.  No telephone calls please.

https://www.eventbrite.com/e/faa-small-business-vendor-day-matchmaking-event-2026-tickets-1988395855530?aff=oddtdtcreator

IF YOU CHOSE TO PARTICIPATE IN MATCHMAKING - After registering to attend this event on Eventbrite, you will be provided a web link to a third-party vendor (Govmates) with instructions on creating a matchmaking profile.

Foreign National Visitors will be required to provide additional information, immediately without delay, in order to attend this event.  Please notify the Small Business Office liaison, Deborah Hemphill, at [email protected], if you are a Foreign National Visitor.

VENDOR DISPLAY TABLES:

As space is limited, vendor display tables are first-come-first-serve, and those who express interest during registration will be offered an opportunity to display (6 foot x 3 foot table).  Each display table will be provided two chairs.  It is expected that each table will have one individual at the table at all times.  In order to display at a table each company must bring at least two representatives so one person can remain at the vendor’s table, while the other person participates in other activities. 

On the day of the event, vendor display tables will not be assigned and will be first-come-first-serve.  Once a vendor has arrived he will be permitted to set-up at any display table that is available.

Vendors exhibiting at a display table will be limited to that which one can carry for this event. Large pop-up display banners that cannot be carried are not permitted to be brought to the event.   All attendees will be checked in at security and will board a bus for drop off at the main building (building 300). 

The FAA does not endorse any product, service or enterprise in connection with vendors at this event.

ACCESS TO FACILITY:

Upon arrival, event attendees must stop at the National Aerospace Research & Technology Park (NARTP) to obtain a visitor badge from security, park their car, and load a bus for transportation to drop off at the WJHTC Parking Lot.  Please be sure to bring a photo ID to be processed.  If using a driver’s license as your photo ID, it must be a Real ID.  A valid Passport or other photo government-issued ID is also acceptable.  Due to parking space limitations at the NARTP, carpooling is highly encouraged. 

If you are attending this event and possess a Department of Transportation (DOT) Personal Identity Verification (PIV) card, you do NOT have to stop at the NARTP for entry on event day.  You may proceed directly onto the WJHTC property to park at the main building (Building 300). 

The Federal Aviation Administration is committed to providing equal access to this outreach event for all participants. Individuals requiring reasonable accommodations because of a disability to participate in this event, including sign language interpretation or other accessibility services, please contact Deborah Hemphill at (609) 485-5138 or at [email protected], no later than (NLT) July 1st, to ensure appropriate arrangements can be made.