Preventive Maintenance and Repair of Food Service Equipment
The Defense Health Agency (DHA) is seeking a small business contractor to provide comprehensive preventive maintenance and on-call repair services for commercial food service equipment. This requirement supports the 88th Medical Group (88 MDG) at Wright-Patterson Air Force Base, specifically for the Nutritional Medicine Flight dining facility in Building 830. The contractor will provide all personnel, tools, materials, and supervision to maintain continuous operation of the facility's kitchen equipment. The solicitation is a Request for Quotation (HT940726QE002) with a 12-month base period starting June 15, 2026, and four 12-month option periods. Evaluation follows a Best Value Tradeoff process based on technical capability, past performance, and price. Quotes are due via email by June 4, 2026. The package includes a Performance Work Statement (PWS), an Equipment Inventory List, a Pricing Sheet, and a Wage Determination. Amendment 0001 clarified that no site visits are permitted; technical and pricing proposals must be based on the provided documentation. This 100% small business set-aside covers quarterly preventive maintenance and remedial repairs for food service equipment, requiring a four-hour emergency response time. The government plans to award a firm-fixed-price contract with a one-year base and four option years using a Best Value Tradeoff evaluation. Perform quarterly preventive maintenance including gasket inspections, coil cleaning, and coolant level checks.
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Contact and place of performance
Regina Flowers
Wright Patterson AFB, OH 45433
USA
Purpose of Amendment: The purpose of Amendment 0001 is to provide the Equipment Inventory List to all prospective quoters, clarify the policy regarding site visits, and reiterate the proposal submission deadline. 1. Equipment Inventory List Added The official Equipment Inventory List for the Nutritional Medicine Flight dining facility is provided as an attachment to this amendment. This list is hereby incorporated in...
View moreAction Required by Quoters:
Vendors must acknowledge receipt of this amendment (Amendment 0001) in their final quote submission. All other terms and conditions of the original solicitation remain unchanged and in full force and effect.
Attachments:
Equipment Inventory List (Updated)
The 88th Medical Group (88 MDG) at Wright-Patterson Air Force Base (AFB), Ohio, has a requirement for non-personal services to provide comprehensive preventive maintenance and on-call repair services for commercial food service equipment. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and transportation necessary to ensure the continuous operation of equipment located at the Nutritional Medicine Flight (Building 830) in accordance with the attached Performance Work Statement (PWS).
The Contractor will be required to perform scheduled quarterly Preventive Maintenance (PM) and provide on-call remedial and emergency repair services (including a mandatory 4-hour on-site response time for emergencies). Technicians must possess current, relevant commercial equipment certifications (e.g., HVAC Level II, EPA 608 Universal) and a minimum of five (5) years of corporate experience in commercial kitchen equipment repair. Additionally, IAW FAR 52.223-23, replacement parts must be ENERGY STAR® or FEMP-designated to the maximum extent practicable.
ACQUISITION STRATEGY:
Solicitation Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
Set-Aside: 100% Total Small Business Set-Aside
NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment Repair and Maintenance (Size Standard: $12.5M)
Source Selection: Best Value Tradeoff (Evaluating Technical Capability, Past Performance, and Price).
PERIOD OF PERFORMANCE:
The contract will consist of a 12-month Base Period and four (4) 12-month Option Periods.
Base Period: 15 June 2026 – 14 June 2027
INSTRUCTIONS TO OFFERORS:
This announcement constitutes the only solicitation; a separate written solicitation document will not be issued. Offerors must review the attached Combined Synopsis/Solicitation document for complete instructions, evaluation criteria, and applicable FAR/DFARS clauses.
To submit a quote, Offerors must download and review the following attachments:
Combined Synopsis-Solicitation Text
Attachment 1 - Performance Work Statement (PWS)
Attachment 2 - Pricing Sheet
Attachment 3 - Department of Labor Wage Determination
All quotes and questions must be submitted electronically to the Contract Specialist, [Insert Name], at [Insert Email].
Question Deadline: 26 May 2026 at 09:00 AM EDT
Quote Submission Deadline: 4 June 2026 09:00 AM EDT
(Note: Please do not submit quotes through the SAM.gov portal; email them directly to the Contract Specialist).