Hawthorne Army Depot Operation, Maintenance, and Modernization Sources Sought

All questions are due no later than noon Central on 27 August 2025 to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected].

12 August 2025 Update

The following attachments are being added to this post.

• HWAD Industry Day 4 Attendance
• HWAD Industry Day 4 QA1
• Attachment 0018-0019 – Updated Draft Price Matrix

04 August 2025 Update

All questions and feedback regarding the updated draft RFP and Industry Day #4 are due no later than close of business on 07 August 2025.  Please provide questions and feedback in Excel with references to the specific text of the solicitation via email to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected].

25 July 2025 Update

The Government sent emails to all registered individuals on 23 July 2025 regarding the specifics on Hawthorne Army Depot Industry Day #4. If you registered for this industry day and did not receive an email, please email John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected] immediately.

The following attachment is being added to this post.

• HWAD Two-Phase Q&A

09 July 2025 Revision

The Government is posting an updated Draft Request for Proposal (RFP) for the Hawthorne Army Depot competition. The purpose is to obtain industry questions, comments, and feedback on its contents prior to release of the Final RFP. The Government is not utilizing this document to negotiate or solicit proposals, and the issuance of this Draft RFP does not serve to bind the Government in any way. Portions of this Draft RFP are subject to change.

Please submit all feedback in an Excel spreadsheet and refer to the specific text of the solicitation, including the solicitation section, page, and paragraph in your submission.

Feedback regarding this Draft RFP is due no later than 0900 Central 24 July 2025 so the Government team has time to review and prepare follow up questions for One-on-One meetings during Industry Day #4. An additional window for questions and feedback will occur after Industry Day #4. Please submit all feedback via email to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected].

The Government is adding the below attachments to this post.

• Draft Solicitation W519TC-25-R-A005
• Attachment 0001 – Draft PWS 1 SDO
• Attachment 0002 – Draft PWS 2 Demilitarization
• Attachment 0003 – Draft PWS 3 Maintenance
• Attachment 0004 – Draft PWS 4 Installation Security Antiterrorism
• Attachment 0005 – Draft PWS 5 Government Property
• Attachment 0006 – Draft PWS 6 Safety
• Attachment 0007 – Draft PWS 7 Occupational Health
• Attachment 0008 – Draft PWS 8 Fire and Emergency Services
• Attachment 0009 – Draft PWS 9 Environmental
• Attachment 0010 – Draft PWS 10 Information Technology
• Attachment 0011 – Draft PWS 11 Utilities and Energy
• Attachment 0012 – Draft PWS 12 NUWC Tenant Support
• Attachment 0013 – Draft PWS 13 DLA Tenant Support
• Attachment 0014 – Draft PWS 14 ARMS
• Attachment 0015 – Draft PWS 15 Transition
• Attachment 0016 – Draft PWS 16 Housing
• Attachment 0017 – Draft Self-Scoring Matrix
• Attachment 0020 – Draft Project Reference Template
• Exhibit A – Draft CDRLs

07 July 2025 Update

The Government anticipates hosting HWAD Industry Day #4 on 30-31 July 2025. This industry day will include opportunities for tours of HWAD facilities and One-on-Ones with the Government team. Interested participants must register in advance by completing the HWAD Industry Day 4 Company Registration Form, HWAD Industry Day 4 Individual Registration Form, and HWAD Base Access NCIC III Form. Each Company is permitted to send up to four representatives to participate in HWAD Industry Day #4. All individuals who plan to attend HWAD Industry Day 4 must submit an Individual Registration Form. Companies that submitted Company Registration Forms for a prior Industry Day are not required to submit another Company Registration Form for HWAD Industry Day #4, unless the information has changed. Individuals who submitted Base Access Forms for a prior HWAD Industry Day are not required to submit another Base Access Form for HWAD Industry Day #4, unless the information has changed or it has expired.

The Government anticipates posting an updated draft RFP later this week for industry review and feedback prior to Industry Day #4.

All completed forms shall be submitted electronically to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected] no later than noon on 17 July 2025.

The following attachments are being added to this post.

• HWAD Industry Day 4 Company Registration Form Due 17 July 2025
• HWAD Industry Day 4 Individual Registration Form Due 17 July 2025
• HWAD Base Access NCIC III Form Due 17 July 2025

30 June 2025 Update

The Government requests industry feedback regarding the questions below.  It is imperative to get feedback from Industry to ensure the proposed Acquisition Strategy is the right choice.  The self-scoring matrix is continuously changing at this time based on the feedback received, to ensure we are capturing the necessary information while not inaccurately reducing the interest in this requirement.  The Government’s intention is not to reduce competition using a phased approach.  The goal is to ensure all those that are capable of meeting the Government’s requirements, make it to phase two.   The Government understands Industry has expressed concern that some of the standards for technical experiences included in the Phase I Self-Scoring Matrix are unreasonably high.

1. The Government requests industry submit specific examples of which standards are too high, so these standards can be re-evaluated.
2. How would you like to be incentivized to use innovative solutions? Please include examples of any solicitations/contracts that offered good incentives for innovation.
3. How would you like the Government to evaluate innovation in phase two? Please include examples of any solicitations that offered good incentives for innovation.
4. The Government is currently considering use of award term options for years 11-20 as an incentive for innovative solutions. If award terms are used, the Government intends to have Offerors submit their proposed innovations and standard for triggering award of the additional option years with submission of their phase II proposals. The Government requests feedback on industry interest in using award terms to incentivize innovation.

The Government is adding the attachment below to this post.

• HWAD Industry Day 3 Q&A

All feedback shall be submitted via email to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected] no later than noon central on 07 July 2025.

26 June 2025 Update

The Government intends to host Hawthorne Army Depot Industry Day #4 on 30-31 July 2025 at Hawthorne Army Depot. This industry day will include the opportunity to tour facilities. The Government would like feedback regarding what new buildings/facilities, that have not been previously visited, industry would like to see on these tours. Please submit your suggestions for tour locations to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected] no later than noon central 07 July 2025.

18 June 2025 Update

The Government is adding the below attachments to this post.

• HWAD Industry Day 3 Slides
• HWAD Industry Day 3 Attendance List

05 June 2025 Update

The Government is seeking feedback regarding the updated attachments below for the two-phase approach to proposal evaluation for the Hawthorne Army Depot requirement. The objective of this approach is to reduce contractor proposal costs and improve Government efficiency by decreasing the amount submitted for evaluation in Phase II.  

The Government anticipates hosting HWAD Industry Day #3 on 17 June 2025. Industry Day #3 will consist of a virtual overview of the two-phase approach from 0830-0900 followed by an opportunity for industry to virtually meet one-on-one with the Government to provide feedback on the attachments below and information presented during the two-phase approach overview. Companies will be allowed to participate in one one-on-one meeting with the Government. Subcontractors may participate with their prime or request their own one-on-one meeting. Interested companies, shall send an email to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected] no later than close of business 12 June 2025. The Government requests this email contain the below information:

• If your company is requesting to just attend the Industry Day #3 overview or if you would also like a one-on-one meeting with the Government. If you are a subcontractor requesting to join a prime contractor’s one-on-one meeting, include that information.
• The names and email addresses of not more than four company representatives to be included in the Industry Day #3 overview and one-on-one, if requested.
• Initial feedback and questions based on the attachments provided in this post.
• The Government is in the process of planning Industry Day #4 at Hawthorne Army Depot and would like feedback regarding whether this industry day should be hosted 30 days before or 10 days after final RFP release.

The Government is seeking feedback on all aspects of the HWAD Draft Phase I Self-Scoring Matrix – 20250605 and HWAD Draft RFP W519TC-25-R-A005 Sections L and M, including:

• Minimum threshold where all capable Offerors would qualify for Phase II.
• Appropriate time frame for acceptable experience work samples.
• Experiences requested for each Phase I factor.
• Requirements for receiving points for each Phase I factor experience.
• Weight factors of each Phase I factor experience and performance related experience.
• Work Sample and Contract Reference requirements.
• All information included in both phases of Sections L and M.

The Government is adding the below attachments to this post.

• HWAD Draft Phase I Self-Scoring Matrix – 20250605
• HWAD Draft RFP W519TC-25-R-A005 Sections L and M
• HWAD ID2 and Draft Self-Scoring Matrix Q&A

19 May 2025 Update

The Government is seeking feedback regarding a two-phase approach to proposal evaluation for the Hawthorne Army Depot requirement. The objective of the phase one approach is to reduce contractor proposal costs and improve Government efficiency in evaluations. The Government proposes the use of the attached HWAD Draft Phase One Self-Scoring Matrix to identify Offerors who would be eligible to move to the second phase of the competition. The first phase would evaluate Maintenance, Demil, SDO, Past Performance, and Small Business as shown in the HWAD Draft Phase One Self-Scoring Matrix. Offerors would be required to submit work samples with a no more than two-page project reference for each work sample to support their self-rated scores. The Government will validate the score of each Offeror whose total score is above 63,000 points out of 84,000 total points. Those Offerors whose scores are validated above 63,000 points would move on to the second phase of the evaluation. The second phase would involve a best value trade-off approach. The factors evaluated during the second phase would include a detailed maintenance plan for Dock 3, 117-6 North Tower, and Building 3, a detailed Demil plan for the MIDAS families included in the MGQ, and a marketing plan for Innovation/Business Development/ARM, and price. The Government is seeking feedback regarding this two-phase approach, the HWAD Draft Phase One Self-Scoring Matrix (including all experience categories listed, requirements for each point value, weight factors, and total points), and suggestions regarding how a program management self-scoring matrix could be added. The Government requests all feedback be submitted to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected] no later than 0900 Central 27 May 2025.

The Government is adding the below attachments to this post.

• HWAD Draft Phase One Self-Scoring Matrix

14 May 2025 Update 2

The Government is seeking feedback regarding the questions below. Please submit responses via email to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected] no later than 0900 Wednesday, 21 May 2025.

1. What are the benefits to the Government of utilizing oral presentations?  What are the top two factors that would most benefit from oral presentations?
2. If the Government holds a third Industry Day, what would Industry like to see/do? Would Industry like tours similar to Industry Day #2 where attendees can participate in different/additional tours or would Industry like to see specific buildings/pieces of equipment/locations, etc.?
3. How does Industry recommend the Government include Contractor Innovation in the RFP and what is the best way for this to be evaluated?  What incentives are there for Industry to commit to innovation throughout the life of the contract?
4. Does Industry have any potential ideas for ARMS tenants/types of businesses/suggestions for the Government to help Offerors be successful in this area of their proposal submission?
5. What is your preference regarding contract duration (base, option years, total length)?
6. What KPIs would Industry recommend the Government consider for the Maintenance and SDO PWSs?

14 May 2025 Update 1

The Government is adding the below attachments to this post.

• Draft RFP Q&A 1
• HWAD Industry Day 2 Attendance List
• HWAD Industry Day 2 Slides
• Draft Solicitation W519TC-25-R-A005 Section L Oral Presentations Information
• Wage Determination 2015-5597

18 April 2025 Revision

Effective 07 May 2025, a Real ID will be required to access Government Faculties, including the Rock Island Arsenal.

HWAD Industry Day #2 Part 1 (all times are Pacific)

• Please note Contracting will not be on site for tours. Therefore, all questions must be submitted in writing to the Procuring Contracting Officer.
• 30 April 2025
  • 0800-0830: Check-in
  • 0830-1500: Tours
  • A break in the tour schedule will be provided for lunch on your own.

HWAD Industry Day #2 Part 2 (all times are Central)

• 07 May 2025
  • 0800-0830: Check-In
  • 0830-1130: Draft RFP Overview
  • 1130-1230: Lunch
  • 1230-1730: In Person One-on-Ones
• 08 May 2025
  • 1000-1330: Virtual One-on-Ones
• One-on-One times will be sent via email if a One-on-One was requested on your Industry Day #2 Registration form. If you would like to attend your scheduled One-on-One with your subcontractors, please reply to the email and let us know which companies will be attending together no later than 0900 central on 24 April 2025.

The below attachments are being added:

• Attachment 0018-0019 – Draft Price Matrix
• Attachment 0021 – Draft Small Business Participation Plan
• PIEE Solicitation Module Vendor Access Instructions - The Government intends to use the Solicitation Module in PIEE for submission of Offerors. Feedback regarding this approach welcome.

14 April 2025 Revision

HWAD Industry Day #2 will be hosted in two parts.

HWAD Industry Day #2 Part 1 will be on 30 April 2025 at Hawthorne Army Depot.  Industry Day #2 Part 1 will include tours based on the feedback provided via the Individual Registration Forms. A finalized schedule will be provided in a future post.

HWAD Industry Day #2 Part 2 will be on 07-08 May 2025 at Rock Island Arsenal. Industry Day #2 Part 2 will include an Overview of the Draft RFP followed by requested one-on-ones.  Industry has the option to attend the RFP Briefing and one-on-one portions of Industry Day #2 virtually or in person at Rock Island Arsenal. If you plan to attend in person, information regarding access to Rock Island Arsenal can be found at https://home.army.mil/ria/about/visitor-information. A finalized schedule will be provided in a future post.

The HWAD Virtual Technical Library was posted earlier today on SAM under Notice ID W519TC-25-V-HWAD. Additional documents will be added under the Virtual Technical Library (W519TC-25-V-HWAD) and the Draft RFP Post (W519TC-25-S-HWAD) as drafts are completed.

Please email John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected] to let us know if you intend to attend HWAD Industry Day #2 Part 2 virtually or in person at Rock Island Arsenal.

25 March 2025 Revision

This is a Draft Request for Proposal (RFP) for the Hawthorne Army Depot competition. The purpose is to obtain industry questions, comments, and feedback on its contents prior to release of the Final RFP. The Government is not utilizing this document to negotiate or solicit proposals, and issuance of this Draft RFP does not serve to bind the Government in any way. Portions of this Draft RFP are subject to change.

Comments regarding this Draft RFP are due no later than 0900 Central Time 14 April 2025 via email to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected]. Please submit all feedback in an Excel spreadsheet and refer to the specific text of the solicitation, including the solicitation section, page, and paragraph in your submission.

The Government anticipates hosting HWAD Industry Day #2 the week of 28 April 2025. Interested participants must register in advance by completing the HWAD Industry Day 2 Company Registration Form, HWAD Industry Day 2 Individual Registration Form, and HWAD Base Access NCIC III Form. All completed forms shall be submitted electronically to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected] no later than close of business 08 April 2025. All individuals who plan to attend HWAD Industry Day 2 must submit an Individual Registration form. Companies that submitted Company Registration Forms for HWAD Industry Day 1 are not required to submit another Company Registration Form for HWAD Industry Day 2, unless information has changed. Individual who submitted Base Access Forms for HWAD Industry Day 1 are not required to submit another Base Access Form for HWAD Industry Day 2, unless information has changed. Each company is permitted to send up to four representatives to participate in HWAD Industry Day 2. Individuals from consulting firms acting on behalf of a particular company will be included in the respective company’s total representative count. The limit will be strictly enforced. More information regarding this second Industry Day will be forthcoming in a future post. 

The following attachments are being added to this post.

• Draft Solicitation W519TC-25-R-A005
• Attachment 0001 – Draft PWS 1 SDO
• Attachment 0002 – Draft PWS 2 Demilitarization
• Attachment 0003 – Draft PWS 3 Maintenance
• Attachment 0004 – Draft PWS 4 Government Staff Support
• Attachment 0005 – Draft PWS 5 Installation Security Antiterrorism
• Attachment 0006 – Draft PWS 6 Housing
• Attachment 0007 – Draft PWS 7 Property
• Attachment 0008 – Draft PWS 8 Safety
• Attachment 0009 – Draft PWS 9 Occupational Health
• Attachment 0010 – Draft PWS 10 Fire and Emergency Services
• Attachment 0011 – Draft PWS 11 Environmental
• Attachment 0012 – Draft PWS 12 Information Technology
• Attachment 0013 – Draft PWS 13 NUWC Tenant Support
• Attachment 0014 – Draft PWS 14 DLA Tenant Support
• Attachment 0015 – Draft PWS 15 Utilities and Energy
• Attachment 0016 – Draft PWS 16 - ARMS
• Attachment 0017 – Draft PWS 17 Transition
• Attachment 0020 – Draft Past Performance Questionnaire
• Exhibit A – Draft CDRLs
• HWAD Industry Day 2 Individual Registration form Due 08 April 2025
• HWAD Base Access NCIC III Form Due 08 April 2025
• HWAD Industry Day 2 Company Registration Form Due 08 April 2025

13 March 2025 Revision:

The attachment HWAD Sources Sought Q&A 1 is being added to this post.  This attachment includes the Government’s responses to questions received on the Sources Sough Response Forms.

20 February 2025 Revision:

The Government is seeking feedback regarding the next industry day.  Please provide answers to the three questions below by 24 February 2025. Answers can be provided with your Sources Sought Response Form or in a separate email to John Fotos at [email protected], Ashley Korves at [email protected], and Caitlyn Smith at [email protected].

1. How many additional HWAD Industry Days would you like?
2. Would you benefit from a HWAD Industry Day after release of the draft RFP, after release of the final RFP, or both?
3. What specific buildings / areas of the installation / operations would you like to see on the next Industry Day tour?

The following attachments are being added to this post.

• HWAD Industry Day #1 Q&A 2

06 February 2025 Revision:

The following attachments are being added from Industry Day #1.

• HWAD Industry Day #1 Presentation - Final
• HWAD Industry Day #1 Q&A 1
• HWAD Industry Day #1 Attendees

14 January 2025 Revision:

HWAD Industry Day #1 Update:

The Army Contracting Command - Rock Island and Joint Munitions Command will be hosting an Industry Day for the anticipated competition for the operation and maintenance of HWAD on January 29-30, 2025. Industry Day will be all day on January 29, 2025, and half day in the morning only on January 30, 2025.

02 December 2024 Revision:

• For the anticipated January 2025 HWAD Industry Day, each company is permitted to send up to four (4) representatives to participate at any one time. For example, four (4) representatives are permitted at the General Overview Session, and four (4) are permitted to attend the facility tour; they are not required to be the same people. Individuals from consulting firms acting on behalf of a particular company will be included in the respective company’s total representative count. The limit will be strictly enforced.
• Attachment 1 HWAD Industry Day Company Registration Form Due 16 December 2024 has been updated to remove question #4.
• Attachment 6 HWAD Sources Sought Questions and Answers has been added.

Description: The U.S. Army Contracting Command, Rock Island, on behalf of Headquarters, Joint Munitions Command, located at Rock Island Arsenal, Rock Island, IL, is currently seeking interested sources for the execution of standard depot operation (SDO) functions including but not limited to ammunition receipt, issue, surveillance, re-warehousing and demilitarization (DEMIL), as well as the operation, maintenance, and modernization of Hawthorne Army Depot (HWAD) located in Hawthorne, NV.

HWAD is a Government-Owned, Contractor-Operated (GOCO) facility that serves as an archival storage and DEMIL location for a wide array of conventional and non-standard ammunition. In addition to the storage and DEMIL of ammunition, the operating contractor will be required to maintain and modernize equipment and facilities, and provide numerous base support services (e.g., grounds maintenance, property administration, fire protection, safety and security, etc.).

HWAD is an eligible facility under the Armament Retooling and Manufacturing Support (ARMS) program. As such, the operating contractor will be required to market idle and underutilized facilities at HWAD for commercial use by private sector firms. The operating contractor must comply with all Federal, State, and Local laws and Army regulations and policies, as well as maintain critical skills and core capabilities related to storage and DEMIL functions.

Specifications: Draft Performance Work Statements (PWS) for this effort are included with this Sources Sought announcement for information purposes only. Please note these are NOT the final versions. Final PWSs will be provided when the official Request for Proposal is released. 

Anticipated Requirements: A long-term facility use and production contract with a period of performance beginning 1 Jan 2027 is anticipated. The storage levels and DEMIL quantities will vary given funding requirements. During Fiscal Year (FY) 2022-2024, the stored quantity has annually averaged 200K tons with 13K-14K tons total of receipt and issue per year. DEMIL planned workload for FY2025 is 8.4K short tons with FY2026-FY2030 planned workload at approximately 43K short tons total, averaging approximately 8K per year. HWAD has a storage capacity of 7.6M sq. feet (excess storage capacity beyond the Government's orders may be utilized for commercial business in exchange for contractor investment in the facility).

Industry Days: The Government anticipates hosting multiple Industry Days for this effort, with the first occurring the week of 27 January 2025. 

Interested participants must register in advance by completing the HWAD Industry Day Company Registration Form, HWAD Industry Day Individual Registration Form, and HWAD Base Access NCIC III Form. All completed forms will be submitted electronically to Bridget Kramer at [email protected]; Caitlyn Smith at [email protected]; and Ashley Korves at [email protected] no later than 12:00PM CT on 16 December 2024. Each participant’s request must be approved by the Government prior to attendance.

The Government intends to allow interested contractors access to HWAD for tours of the facilities. Additional details will be provided when available. In order to maximize the value of future tours, the Government is requesting specific feedback from industry on the manner in which tours should be conducted. Topics the Government is seeking feedback on include, but are not limited to, the following:

1. Number of visits and timing of each (i.e. immediately, pre-RFP release, post-RFP release, etc.)
2. A list of facilities interested parties would like to see during the first Industry Day.
3. Duration of the first tour (one day, two days, one week, etc.)
4. Number of individuals per company needing to be present to maximize tour value - QUESTION REMOVED
5. Any questions shall be submitted prior to Industry Day and if possible, questions will be answered at Industry Day.  All Q&A will be posted to SAM.gov following the Industry Day.
6. Additional feedback

Submission Information:

The Government encourages all responsible interested sources to submit their capabilities/qualification data which demonstrates experience in execution of base operations, SDO and Ammunition DEMIL.  Interested companies should respond by providing the Government the following information:

1. Name of company and CAGE Code
2. Point of Contact's name, telephone number and e-mail address
3. Company address
4. Business size information (please specify as either Large, Foreign, Small, Small Disadvantaged, 8(a), Woman- Owned Small Business, Historically Underutilized Business Zone concern, Veteran-Owned Small Business, or Service-Disabled Small Business).
5. Identification of whether you are interested in this opportunity as a prime or a subcontractor.
6. A brief summary of the company's capabilities, to include descriptions of personnel, skills, experience, and expertise, including knowledge of safety, security, storage, and/or environmental regulations associated with operating a Government facility.
7. Details regarding experience with similar efforts/items
8. Identification of potential sources for major subcontractors if the source intends to utilize a subcontractor(s)

Additionally, the Government encourages industry's feedback on the terms and conditions to be included in the acquisition. This includes, but is not limited to the following:

1. Contract length and structure (cost vs. firm fixed price arrangements)
2. Contract incentive arrangement (e.g., award term, fixed price incentive fee, cost plus award fee)
3. Contractor investment arrangement for commercial use of excess production/storage/ DEMIL capacity
4. Storage consolidation plan
5. Use of multiple contracts separating facility/base management from direct ammunition mission
6. Alternate technology approaches to standard demilitarization
7. Renewable energy concepts
8. Questions (answers provided at Industry Day)
9. Additional feedback

This information shall be submitted electronically to Bridget Kramer at [email protected]; Caitlyn Smith at [email protected]; and Ashley Korves at [email protected] no later than 12:00PM CT on 24 February 2025.

This is a market survey for planning purposes only and shall not be construed as a Request for Proposal, nor as an obligation on the part of the Government. The Government does not intend to award a contract on the basis of this market survey or otherwise pay for information solicited. Participation in this effort is strictly voluntary. Please identify any proprietary information submitted. The Government intends to utilize the information received only to develop the acquisition strategy for future requirements. Any of the information stated above is subject to change. If a formal solicitation is generated at a later date, the Government will publish a solicitation notice.