JBLM Grease Trap Cleaning and collection of UCO
Contact and place of performance
Samuel Kamau
North Lakewood, WA 98433
USA
PRESOLICIATION NOTICE FOR INTEGRATED GREASE TRAP CLEAING AND COLLECTION OF UNUSED COOKING OIL (UCO), AT JOINT BASE LEWIS-MCCHORD (JBLM) INTRODUCTION The Mission and Installation Contracting Command (MICC), Joint Base Lewis-McChord is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for grease trap clean...
View moreLocation % On-Site Government % Off-Site Contractor
Joint Base Lewis-McChord WA 100% 0%
DISCLAIMER
“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL INFORMATION PERTAINING TO THIS REQUIREMENT.”
PROGRAM BACKGROUND
This requirement is for a non-personal service to provide JBLM regular scheduled cleaning services for grease traps. Joint Base Lewis-McChord (JBLM) is located in Pierce County, Washington State. JBLM has facilities that provide food services, such as Government operated dining facilities (DFAC), eating establishments (e.g. bowling alleys), and commercially operated restaurants (e.g. Aunt Annies). These facilities have either grease traps or grease interceptors installed to capture waste grease. These facilities also generate UCO. Under this contract, the Contractor shall clean these grease traps and interceptors and dispose of the waste grease off base. The contractor shall also collect the UCO and dispose of it off base. Note: new facilities or locations may be added to the contract and others may be removed.
REQUIRED CAPABILITIES
The Contractor shall perform grease trap cleaning services in accordance with the PWS and the Technical Exhibits (TE’s). The contractor shall also collect and dispose of UCO in accordance with the PWS and Technical Exhibits.
Further detail is provided in the draft Performance Work Statement (PWS) attached to this announcement (Attachment 01, Grease Trap Cleaning PWS 12FEB26 (DRAFT)).
If your organization has the potential capacity to perform these contract services, please provide the following information:
1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization
2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.
The Government will evaluate market information to ascertain potential market capacity to:
1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated
2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements
3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation
4) provide services under a performance based service acquisition contract.
SPECIAL REQUIREMENTS:
ELIGIBILITY
The applicable NAICS code for this requirement is 562998, All Other Miscellaneous Waste Management Services with a Small Business Size Standard of 16.5 million dollars. The Product Service Code is S222, Housekeeping waste treat/storage.
ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES STATEMENT)
A draft Performance Work Statement (Attachment 01, Grease Trap Cleaning PWS(4FEB26-DRAFT)) is attached for review.
Interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman font of not less than 10 pitch.
The deadline for response to this request is no later than 2 pm, PDT, 29 May 2026. All responses under this Sources Sought Notice must be e-mailed to [email protected].
This documentation must address at a minimum the following items:
1.) What type of work has your company performed in the past in support of the same or similar requirement?
2.) Can or has your company managed a contract with multiple grease traps with capacity between 25-300 gallons grease traps and collect Unused Cooking Oil. Or is similar in nature to this contract? If so, please provide details.
3.) Can or has your company managed a team of subcontractors before? If so, provide details.
4.) What specific technical skills does your company possess which ensure capability to perform the tasks?
5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this SOW for the base period as well as the option periods.
6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, Unique Entity Identifier (UEI), Cage Code, etc.
7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran-Owned Small Business Concern.
8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.
The estimated period of performance consists of a base year plus 4 options, with performance commencing in January 2027. Specifics regarding the number of option periods will be provided in the solicitation.
The contract type is anticipated to be a Firm Fixed Price Contract.
The proposed contract is anticipated to include tasking that would be accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement.
Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-Business responses and conduct further market research to identify a subcontracting goal.
Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Samuel Kamau, in either Microsoft Word or Portable Document Format (PDF), via email [email protected].
All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.
No phone calls will be accepted.
All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.
The Department of the Army, Mission and Installation Contracting Command (MICC) at Joint Base Lewis-McChord (JBLM), has issued this sources sought notice to identify interested parties capable of providing grease trap cleaning and the collection of unused cooking oil (UCO). This requirement involves non-personal services for the regularly scheduled cleaning of grease traps and interceptors at various facilities, including government-operated dining facilities, bowling alleys, and commercial restaurants located at JBLM in North Lakewood, Washington. The contractor is responsible for the off-base disposal of both captured waste grease and generated UCO. Performance is expected to occur entirely on-site and will include the potential for adding or removing service locations as facility needs change.
The anticipated contract structure is firm-fixed-price, consisting of a one-year base period and four option years, with an estimated start date in January 2027. This requirement is classified under NAICS code 562998, All Other Miscellaneous Waste Management Services, and PSC S222, Housekeeping- Waste Treatment/Storage. While all small business set-aside categories are being considered under the SBA Small Business Administration (SBA) designation, the results of this market research will determine if the procurement is set aside for small businesses or conducted through full and open competition. Personnel performing under this contract must comply with local garrison security policies and are subject to the Service Contract Act.
Capability statements and responses to this notice must be submitted electronically to Contract Specialist Samuel Kamau by 2:00 PM PDT on May 29, 2026. Submissions are limited to ten pages and must address the organization’s experience with similar grease trap capacities, subcontracting management, and the ability to perform at least 50% of the work. The solicitation is identified by number PAN040832 and includes three attachments: a draft Performance Work Statement, a location exhibit for grease traps and UCO, and the formal sources sought announcement.
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